Executive Assistant

Executive Assistant

We are seeking a highly organized, proactive, and career-driven executive assistant to provide exceptional support to two executive vice presidents. This role goes beyond traditional administrative duties it's about being a trusted partner who helps streamline operations, manage priorities, and ensure the leaders you support can focus on strategic initiatives. If you thrive in a fast-paced corporate environment, enjoy problem-solving, and take pride in anticipating needs before they arise, this is the opportunity for you.

What you'll do:

Calendar & email management: Act as a gatekeeper for executive calendars and inboxes. Prioritize meetings, flag urgent emails, and ensure smooth scheduling.

Travel & expense coordination: Arrange domestic travel and handle expense reporting with accuracy and timeliness.

Project & event support: Coordinate town halls, volunteer events, and special projectsincluding logistics, communications, and vendor coordination. Occasionally assist with local marketing events, such as providing on-site support for client gatherings (e.g., holiday parties) to ensure smooth execution.

Executive support: Prepare presentations, meeting agendas, and correspondence. Occasionally respond or send communications on behalf of executives.

Team engagement: Help executives stay connected with their teams by tracking birthdays, work anniversaries, and other milestones.

Operational assistance: Manage access requests, time-off tracking, and other administrative processes.

Daily collaboration: Partner closely with executives to review upcoming priorities, meetings, and deliverables.

Education and experience required:

Associate's degree, or equivalent work experience.

4+ years of progressive administrative support experience, preferably supporting executives.

What we're looking for:

Experienced career admin: Proven success supporting senior leaders in a corporate setting.

Proactive problem solver: Anticipates needs, identifies solutions, and takes initiative without waiting for direction.

Organizational expert: Skilled in managing complex calendars, email prioritization, and multiple projects simultaneously.

Detail-oriented & reliable: Strong attention to detail for expense reporting, travel arrangements, and event planning.

Tech-savvy: Comfortable with the Microsoft Office Suite and other productivity tools.

Relationship builder: Professional, approachable, and committed to helping executives lead effectively.

Growth mindset: Eager to learn and grow within the organization.

Work model/office location:

This is an onsite position requiring five days in office per week.

Eligible candidates must live within commuting distance to 115 Federal Street, Boston, MA 02110.

Required availability:

Monday-Friday, 8:30am-5:00pm (flexible).

M&T Bank is committed to fair, competitive, and market-informed pay for our employees. The pay range for this position is $23.84 - $39.74 hourly (USD). The successful candidate's particular combination of knowledge, skills, and experience will inform their specific compensation.

Location: Boston, Massachusetts, United States of America

M&T Bank Corporation is an equal opportunity/affirmative action employer, including disabilities and veterans.