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Office Administrator
Office AdministratorThe GelBottle Inc. • Portland, Oregon, US
Office Administrator

Office Administrator

The GelBottle Inc. • Portland, Oregon, US
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About the role

The GelBottle Inc. is on an exciting growth journey, and we're looking for an Office Administrator  to be part of our vibrant, founder-led company. If you're passionate about working in a fast-paced environment and eager to contribute to a diverse portfolio of B2B and B2C brands, this is your chance to make a significant impact!

The Office Administrator plays a vital role in keeping our US team running smoothly. You’ll support the Sales Operations Specialist with order input, sample dispatch, and managing mail and deliveries, while also providing general admin support across the team. This role also covers facilities management, including liaising with office providers when needed.

Sales Operations Support

  • Accurately input customer orders into relevant systems.
  • Coordinate and send out product samples to customers and prospects.
  • Track and confirm order and sample shipments, ensuring timely delivery.

Mail & Deliveries Management

  • Receive, sort, and distribute incoming mail and packages.
  • Manage outgoing shipments, including documentation and courier arrangements.
  • Maintain records of all incoming and outgoing deliveries.

    • Administrative Support

  • Assist the wider US team with general administrative tasks (e.g., scheduling, document preparation, expense processing).
  • Maintain office supplies and inventory.
  • Support onboarding of new team members with workspace setup and access.

    • Facilities Management

  • Serve as the primary contact for managed office providers.
  • Coordinate office maintenance, repairs, and facility requests.
  • Ensure the office environment is safe, organized, and conducive to productivity.

    • About you :

    A highly organized, detail‑oriented, and thrive on keeping things running smoothly. With a proactive and supportive approach, you ensure the team has everything they need to perform at their best.

  • Previous experience in office administration, sales operations, or a similar support role.
  • Strong organizational and multitasking abilities.
  • Excellent attention to detail and accuracy.
  • Effective communication skills, both written and verbal.
  • Proficiency with MS office software and order management systems.
  • Customer-focused mindset and a proactive approach to problem-solving.

    • Why TGB?

    At TGB, we’re driven by passion and dedication to become a leader in our industry. What sets us apart is our founder-led approach, fostering a close-knit and supportive culture where teamwork and fun go hand in hand. We truly value every team member's contributions and offer a range of rewards and recognition to celebrate your achievements.

    🏥 Medical

    Administered by Kaiser :

  • 100% employee premium covered.
  • 50% dependent premiums covered.

    • 🦷 Dental

    Administered by Moda Health :

  • 100% employee premium covered.
  • 50% dependent premiums are covered.

    • 👁️ Vision

    Administered by Vision Service Plan (VSP) :

  • $0 co-pay on annual wellness exam
  • $20 co-pay for prescription glasses up to $150 allowance for frames; up to $60 co-pay on contacts up to $130
  • $20 co-pay on primary eye care

    • 🌴 Paid Time Off (PTO)

  • 12 paid holidays a year
  • 120 hours dropped in annually at fiscal year and may be used immediately.

    • 🤝 401(K) Retirement

    Administered by Ascensus-PAi :

  • Eligibility, Vesture, and Match begin after 30 days of service.
  • Up to 4% match based on employee contributions.

    • Please note :  We may close this role early if we find the right person sooner than expected - so if you're interested, we want to hear from you soon.

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