Talent.com
Program Administrative Coordinator
Program Administrative CoordinatorEastern Virginia Medical School • Norfolk, VA, United States
Program Administrative Coordinator

Program Administrative Coordinator

Eastern Virginia Medical School • Norfolk, VA, United States
[job_card.variable_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Overview

The Program Specialist provides day-to-day administrative and operational support for the Biomedical Sciences Ph.D. and M.S. programs. This role supports the Program Director in advancing a nationally competitive, dual-campus graduate program and ensuring an excellent educational experience for students. The Program Specialist must demonstrate strong organizational skills, project management abilities, and the capacity to support the integration and coordination of academic activities across two centers of learning.

Responsibilities

Program Operations & Administration

  • Serve as the primary point of contact for applicants, students, and faculty, providing timely and accurate responses.
  • Oversee daily functioning of the Program Office and ensure smooth administrative operations across the main ODU and VHS campuses.
  • Maintain comprehensive student records; manage forms and documentation for the Registrar, Financial Aid, Human Resources, and affiliated departments.
  • Track student academic progress, enrollment status, annual requirements, and compliance with program policies.
  • Coordinate program handbooks, annual updates, and other educational documents.

Curriculum & Educational Support

  • Coordinate course scheduling, room bookings, and audiovisual support; communicate academic updates to students and faculty.
  • Collect and archive syllabi, educational materials, and curricular updates.
  • Provide faculty support for learning management systems (Canvas), including course setup and navigation questions.
  • Collaborate with instructional designers and faculty to support educational technology and durable teaching resources.

    • Admissions, Recruitment & Student Engagement

  • Manage the admissions workflow using a web-based application system, including applicant communication, file completion, and committee preparation.
  • Coordinate interview schedules, itineraries, and evaluation collection for applicants.
  • Assist with planning and executing Open House and recruitment events, student welcome activities, and community-building initiatives.
  • Serve as an accessible resource for student concerns and direct students to appropriate supports.

    • Communication, Marketing & Web Management

  • Manage and update program websites and digital content; collaborate with Marketing and Communications to support recruitment and enhance program visibility.
  • Maintain program newsletters, announcements, and regular communications with students and faculty.

    • Budget & Resource Management

  • Process purchases, travel reimbursements, and program-related expenses; reconcile monthly expenditures.
  • Maintain program budgets and generate financial reports.
  • Establish and maintain relationships with outside vendors for events and program needs.

    • Project Management

  • Identify, implement, and manage systems to enhance administrative efficiency and program operations.
  • Support strategic initiatives such as curriculum review, dual-campus integration, and development of faculty resources and alumni networks.

    • Qualifications

    Required

  • Academic Platform Adaptability :  Demonstrated aptitude for rapidly learning and effectively utilizing specialized higher education systems (e.g., Banner, Canvas) for tasks such as registration, grade entry, and financial record keeping.
  • Digital Recruitment & Outreach :  Proven ability to create, post, and manage content on professional social media platforms for the express purpose of program advertising and recruiting target audiences.
  • Professional & Detailed Communication :  Exceptional written communication skills to prepare official documents and correspondence, ensuring accuracy and professionalism when interacting with students, faculty, and administrators.
  • Data Management & Analysis :  Proficiency in using advanced spreadsheet features (e.g., pivot tables, formulas) in Microsoft Excel or Google Sheets to track, organize, and report on program data.

    • Preferred

  • Master’s degree in business, education, or health management OR significant academic program management experience preferred.

    • Location : Location

    US-VA-Norfolk

    [job_alerts.create_a_job]

    Program Administrative Coordinator • Norfolk, VA, United States

    [internal_linking.similar_jobs]
    Engagement and Administrative Coordinator

    Engagement and Administrative Coordinator

    Hampton University • Hampton, VA, United States
    [job_card.full_time] +1
    The Alumni Engagement and Administrative Coordinator plays a key role in fostering meaningful connections between the University and its Graduate College and HU Online alumni.This position supports...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative Coordinator

    Administrative Coordinator

    Adams Outdoor • Norfolk, VA, US
    [job_card.full_time]
    [filters_job_card.quick_apply]
    Adams Out d oor Ad v ert ising (AOA ) , t h e 4 t h lar g est a n d largest p rivate Out d oor Adverti s ing firm in t h e U. A dminist r ative C oo r dinat o r t o ass i st Ge n e ral Manage...[show_more]
    [last_updated.last_updated_variable_days]
    Education Coordinator

    Education Coordinator

    Universal Health Services, Inc. • Portsmouth, VA, United States
    [job_card.full_time]
    Harbor Point Behavioral Health Center offers hope and healing for youth ages 7 to 17 at the time of admission with several psychiatric diagnoses and / or developmental disabilities.Located in Portsmo...[show_more]
    [last_updated.last_updated_variable_hours] • [promoted] • [new]
    Administrative Program Manager

    Administrative Program Manager

    HRCAP • Newport News, VA, us
    [job_card.full_time]
    [filters_job_card.quick_apply]
    Administrative Program Manager.To assist with a variety of administrative tasks.To contribute to the efficiency of the overall organization by providing excellent customer services and assigne...[show_more]
    [last_updated.last_updated_variable_days]
    00800 - Administrative and Program Specialist III

    00800 - Administrative and Program Specialist III

    virginia.gov • Norfolk, VA, US
    [job_card.full_time]
    Administrative and Program Specialist III.Norfolk State University Parking Office seeks applicants for an Administrative and Office Specialist III. This position provides customer service in the Dep...[show_more]
    [last_updated.last_updated_variable_hours] • [promoted] • [new]
    Administrative Quotations Coordinator

    Administrative Quotations Coordinator

    Ferguson Enterprises, LLC. • Newport News, VA, US
    [job_card.full_time]
    Since 1953, Ferguson has been a source of quality supplies for a variety of industries.Together We Build Better infrastructure, better homes and better businesses. We exist to make our customers' co...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    00800 - Administrative and Program Specialist III

    00800 - Administrative and Program Specialist III

    Virginia Department of Human Resource Management • Norfolk, VA, US
    [job_card.full_time]
    Administrative And Program Specialist Iii.Norfolk State University Parking Office seeks applicants for an Administrative and Office Specialist III. This position provides customer service in the Dep...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Program Manager

    Program Manager

    Sentara Health • Norfolk, VA, US
    [job_card.full_time]
    Sentara Health is looking to hire a Remote Program Manager.This is a remote position : Remote opportunities available in the following states : Virginia, North Carolina, Alabama, Delaware, Florida, G...[show_more]
    [last_updated.last_updated_variable_hours] • [promoted] • [new]
    VDC Coordinator

    VDC Coordinator

    Jacobs • Hampton, VA, US
    [job_card.full_time]
    This job opportunity is available at ANY location in the United States.Ideally, selected candidates will be near a JACOBS U. We are seeking a Digital Delivery Coordinator to support the design and e...[show_more]
    [last_updated.last_updated_variable_hours] • [promoted] • [new]
    Sexual Assault Response Coordinator (SARC)

    Sexual Assault Response Coordinator (SARC)

    Commander, Navy Installations • Norfolk, VA, United States
    [job_card.full_time]
    Summary The incumbent serves as the program manager of sexual assault and sexual harassment victim services, oversees implementation / execution of the program, and ensures victim services are provid...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative Coordinator

    Administrative Coordinator

    Adams Outdoor Advertising • Norfolk, VA, United States
    [job_card.full_time]
    Adams Outdoor Advertising (AOA), the 4th largest and largest private Outdoor Advertising firm in the U.General Manager in planning and directing all sales and operational activities for the market....[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Program Coordinator

    Program Coordinator

    VirtualVocations • Portsmouth, Virginia, United States
    [job_card.full_time]
    A company is looking for a Qgenda Program Coordinator.Key Responsibilities Review and validate time punch activity and locum timesheets for accuracy and compliance Document adjustments and maint...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Office Administrative Coordinator I

    Office Administrative Coordinator I

    City of Chesapeake • Chesapeake, VA, United States
    [job_card.full_time]
    The Chesapeake Police Department is seeking a highly organized, detail-oriented.Office Administrative Coordinator.Public Safety Emergency Communications ( PSEC ) Unit. This position serves as a key ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Admissions Coordinator

    Admissions Coordinator

    Avardis Health • Norfolk, VA, United States
    [job_card.full_time]
    Looking for qualified Admissions Coordinator to join our team!.Location : Ghent Health and Rehabilitation.Are you driven by building relationships, creating positive experiences, and driving busines...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Cancer Conference Follow Up Coordinator

    Cancer Conference Follow Up Coordinator

    Riverside Health System • Newport News, VA, United States
    [job_card.full_time]
    Responsible for maintaining successful follow up rates of patients in the cancer registry database to meet national accreditation standards. Coordinates all cancer conference related activities whic...[show_more]
    [last_updated.last_updated_1_day] • [promoted]
    Interdepartmental Coordinator

    Interdepartmental Coordinator

    Universal Health Services, Inc. • Portsmouth, VA, United States
    [job_card.full_time]
    Harbor Point Behavioral Health Center.Our programs are designed to meet the needs of youth ages 7- 17 who are experiencing emotional, psychiatric and educational difficulties.In addition to our gen...[show_more]
    [last_updated.last_updated_variable_hours] • [promoted] • [new]
    Program Director, Rehabilitation

    Program Director, Rehabilitation

    Lifepoint Health • Portsmouth, VA, US
    [job_card.full_time]
    Bon Secours Maryview Medical Center Acute Rehabilitation Unit.Lifepoint Rehabilitation is a leading provider of acute inpatient rehabilitation services with more than 300 hospital-based rehabilitat...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Clinical Administrative Coordinator

    Clinical Administrative Coordinator

    VirtualVocations • Portsmouth, Virginia, United States
    [job_card.full_time]
    A company is looking for a Secondary Review Clinical Administrative Coordinator to assist the Secondary Review Team.Key Responsibilities Maintain adherence to state contract, CMS requirements, an...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]