Document controller h1.location_city

Benefits:

• Bonus based on performance
• Competitive salary
• Flexible schedule

Controller - Part-Time, Hybrid in office/remote

Child Evangelism Fellowship of Virginia CEF of Virginia
Location: Richmond, VA (Hybrid)
Schedule: 25–30 hours per week


About the Role
Child Evangelism Fellowship of Virginia is seeking a detail-oriented and mission-driven Controller to provide financial oversight and strengthen accounting processes across our state office and local chapters.

The Controller is a newly established role for a primary financial leader and advisor, who will be responsible for policy development, strategic financial oversight and decision making. This position requires a self-starter who can build and document procedures and improve systems. Additionally, this person will strengthen internal controls and guide financial strategy across both the state organization and its local chapters.

The Controller will play a key role in modernizing financial processes, supporting compliance, and assisting with the implementation of a donor CRM system, ensuring alignment with nonprofit and ministry best practices.

KEY RESPONSIBILITIES

Financial Operations & Accounting

• Establish policies and ensure the appropriate review of revenue processing, including deposits, donor receipting, and classification
• Review and approve disbursements, expense reports, and vendor setups
• Ensure appropriate systems, controls, and oversight are in place to support accurate financial reporting
• Establish standards and controls to ensure integrity of the general ledger and ensure proper coding and classifications
• Review and oversee transfers between state and local chapters
• Establish process to ensure accurate tracking and reporting of deputized fundraiser balances in alignment with donor intent, ensuring accuracy, proper designation of funds, and alignment with donor intent and CEF policies.

Month-End Close & Financial Reporting

• Review monthly bank reconciliations and ensure completeness of financial activity
• Analyze financial statements, including budget-to-actual variances
• Review journal entries, accruals, and reclassifications
• Oversee the preparation and presentation of financial reports to the Treasurer, Finance Committee, and Board
• Interpret financial results and communicate insights to leadership for decision-making
• Work with the State and chapters in the preparation of the consolidated financial reports

Banking & Cash Management

• Oversee banking relationships and cash management strategy including online banking administration
• Establish and maintain proper internal controls for cash management and financial transactions (handling, transfers, and FDIC exposure).
• Establish policies and controls governing credit card use (credit card administration and related controls)
• Advise leadership on investment activity and financial risk considerations.

Payroll & Benefits Administration

• Oversee the payroll system and ensure proper controls, compliance and reporting (e.g., workers' compensation audits)
• Review payroll reports and ensure proper recording in accounting systems
• Oversee retirement plan administration and ensure compliance with plan requirements (GuideStone), including eligibility tracking and contributions

Budgeting & Financial Planning

• Lead financial planning and budgeting process in collaboration with leadership
• Evaluate and provide guidance on the local chapter’s budget development
• Assist in developing financial assumptions and projections
• Monitor and report on budget performance
• Provide recommendations on financial resources allocation and long-term sustainability

Regulatory Compliance & Filings

• Oversee compliance with financial reporting requirements (i.e. Form 990, 1099, and applicable Virginia filings)
• Coordinate with external accountants and tax preparers
• Ensure compliance with applicable tax requirements, sales tax filings, and related documentation
• Ensure compliance with nonprofit financial regulations and CEF USA requirements

Board & Committee Support

• Oversee preparation of financial reporting packages for Board meetings
• Provide financial insight and recommendations to support Board and committee decision-making
• Participate in Finance Committee meetings
• Document financial implications of Board decisions

Chapter Financial Oversight & Support

• Monitor financial performance through high-level analysis and exception-based review and budgets from local chapters
• Provide guidance and training to chapter treasurers
• Promote consistency in financial practices across chapters
• Assist with transitions and onboarding of new treasurers
• Ensure alignment with organizational standards and expectations with reporting requirements and deadlines

Systems, Process Improvement & Projects

• Develop and document financial procedures and internal controls
• Oversee QuickBooks architecture and functionality
• Support implementation of a donor CRM system for contributions tracking
• Advise on integration between CRM, accounting systems, and donation platforms
• Identify and lead process improvements to enhance financial efficiency and transparency
• Ensure appropriate systems exist for proper documentation and record retention

INTERNAL CONTROLS & STEWARDSHIP

• Establish and oversee internal controls framework to safeguard organizational assets
• Evaluate financial risks and implement mitigation strategies
• Ensure compliance with financial policies, procedures, and donor restrictions
• Promote strong financial stewardship consistent with nonprofit and ministry standards

SUPERVISORY & FUNCTIONAL RELATIONSHIPS

• Supervises the Staff Accountant, including prioritization of work, review of outputs, and performance management
• Ensure appropriate delegation of transactional responsibilities to support effective financial operations.
• Collaborates with the State Director, Treasurer, Finance Committee, and local chapter leaders and administrators

Perform other duties and special projects as assigned to support organizational priorities, financial operations, and ministry effectiveness

QUALIFICATIONS
Required

• Bachelor’s degree in Accounting, Finance, or related field
• 5–10+ years of progressive accounting experience (nonprofit preferred)
• Strong knowledge of GAAP and nonprofit accounting principles
• Experience with financial reporting, budgeting, and internal controls
• Proficiency in QuickBooks and Excel
• Self-starter with ability to build processes and work independently

Preferred

• Experience with faith-based or religious nonprofit organizations
• Familiarity with donor management/CRM systems
• Experience working with multi-entity or chapter-based organizations
• Knowledge of payroll systems such as ADP
• CPA or equivalent professional certification (preferred but not required)

KEY COMPETENCIES

• Initiative and ownership mindset
• Process development and continuous improvement
• Strategic thinking and financial leadership
• Independent judgement, strategic thinking and financial leadership
• Strong analytical and problem-solving skills
• Communication skills for working with non-financial stakeholders

WORK ENVIRONMENT & SCHEDULE

• Hybrid work arrangement with expected in-office presence in Richmond, VA (typically 2-3 days per week or as needed)
• Flexible schedule within agreed part-time hours (25-30 hours a week)
• Availability during standard business hours for collaboration and meetings
• Attendance at Board and Finance Committee meetings as required

TRAVEL REQUIREMENTS

• Occasional in-state travel may be required for meetings, training, or support of local chapters

PHYSICAL REQUIREMENTS

• Prolonged periods of sitting and working at a computer
• Ability to use standard office equipment
• Occasional lifting of materials up to 15–20 pounds

MISSION ALIGNMENT
The Controller must actively support the mission, vision, and Statement of Faith of Child Evangelism Fellowship and conduct themselves in a manner consistent with the organization’s Christian beliefs and values.

Flexible work from home options available.