Document processor Jobs in Hayward, CA

Expeditor Clerk

Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program.

The Expeditor Clerk plays a key role in supporting daily maintenance shop operations by coordinating inventory tracking, repair documentation, and materials movement for components and equipment used throughout the District. This position works closely with shop supervision, mechanics, technicians, and other operational staff to help ensure repair activities, inventory records, and related documentation are processed accurately and efficiently.

Under general supervision, the incumbent performs a combination of specialized clerical, inventory control, and materials handling duties in a fast-paced maintenance environment. Responsibilities include tracking the status of electronic, electrical, mechanical, and electro-mechanical components, maintaining detailed records and documentation, coordinating the movement of materials and equipment, and supporting overall shop operations. This position also requires the operation of forklifts and other materials handling equipment in support of maintenance and inventory activities.

The most qualified candidates for this position will have highly developed competencies in the following areas, which will be reinforced with related work experience and will be clearly articulated during the selection process:

• Strong organizational skills with the ability to manage multiple priorities and assignments simultaneously
• Experience maintaining accurate records, tracking information, and ensuring documentation is completed thoroughly and timely
• Ability to work collaboratively with supervisors, mechanics, technicians, vendors, and other departments
• Strong attention to detail and ability to follow through on assignments with minimal supervision
• Ability to exercise sound judgment, initiative, and reliability while working independently and as part of a team
• Effective communication and interpersonal skills in a maintenance and operations-focused environment

This is a SEIU Local 1021 Bargaining unit position. All full-time SEIU District employees must follow the "Bid Form" process and deposit their bids in the bid box. Failure to comply may invalidate the employee's bid. As actual vacancies occur, District employees on the internal eligibility list will be considered before external candidates.

All EXTERNAL and current non-SEIU applicants must apply online at Applications must be completed in full and include all requested information, including dates of employment, positions held, hours worked, and a detailed description of duties performed.

Applicants may attach a resume to their application or bid form to provide supplemental information; however, the resume does not substitute for completing the application or bid form in its entirety. Only information included on the application or bid form and resume at the time of submission will be used to determine whether applicants meet the minimum qualifications for the position. All application and bid form materials must be submitted by the closing date and time listed on the job announcement. Applications and bid forms received after the closing deadline will not be considered.

The selection process for this position may include one or more of the following: a skills or performance demonstration, written examination, and/or panel or individual interview. External applicants will not be considered until all employees who have applied have been considered first.

All applications and bid forms will be reviewed by the Talent Acquisition Division to determine whether applicants meet the established Minimum Qualifications (MQs). Applicants who meet the MQs may be referred to the hiring department for further evaluation as part of the selection process.

The selected candidate must demonstrate a work history reflecting reliability and dependability and may be required to provide copies of certificates, diplomas, or other documentation required by law, including proof of authorization to work in the United States. Pre-employment processing will also include a background check. This requirement does not apply to current full-time District employees unless the position requires additional evaluations or clearances.

Examples of Duties

1. Ensures that components received for in-house repair are accompanied by the proper documentation.
2. Completes necessary forms and/or logs and routes them to the proper repair area or work location.
3. Ensures that repaired equipment, parts, supplies and components being returned to active use have been inspected and have the proper documentation for tracking and reporting purposes.
4. Initiates warranty return and repair procedures, completing the appropriate forms and ensuring that the equipment or component is returned to the appropriate supplier.
5. Documents items to be repaired by outside vendors and arranges for their shipment.
6. Performs varied and responsible general clerical assistance related to the repair function.
7. Receives and screens telephone calls; provides factual information which may require the interpretation of policies and procedures and the use of tact and judgment.
8. Prepares and types correspondence, reports, forms and form letters, specifications, and specialized documents using a typewriter or word processor.
9. Proofreads and checks typed materials for accuracy, completeness and compliance with departmental policies.
10. Maintains and processes payroll records.
11. Establishes and maintains varied office files.
12. Researches materials from various sources and prepares periodic or special reports.
13. May use an on-line or personal computer and standard office software in the course of the work.
14. Uses materials handling equipment including a forklift to move and place various components and equipment.

Minimum Qualifications

Education Possession of a high school diploma, GED or recognized equivalent. Experience The equivalent of three (3) years of full-time verifiable clerical experience. Inventory control or parts handling experience preferred. Experience in a shop setting is preferred. Substitution None Other Requirements Must possess a valid California driver's license and have a satisfactory driving record. Must possess sufficient strength and mobility to lift and move components weighing up to 120 pounds with proper equipment and to push carts weighing up to 1000 pounds. Must operate varied materials handling equipment which could include a 4,000-pound capacity forklift.

Knowledge and Skills

Knowledge of:

• Standard office practices and procedures, including filing, and business letter writing
• The operation of standard office equipment, including an on-line or personal computer system
• Principles of and the use of equipment related to material handling
• Safety procedures for moving heavy objects
• Correct English usage, including spelling, grammar, punctuation and vocabulary
• Basic inventory control and inventory record keeping practices and methods
• Basic business arithmetic

Skill/ Ability in:

• Operating word processing and personal computer equipment
• Completing forms accurately and completely
• Organizing and maintaining a variety of detailed records and files
• Researching, compiling and summarizing varied informational materials and preparing periodic and special reports
• Operating a forklift and/or other materials handling equipment
• Making accurate arithmetic calculations
• Typing accurately at a rate of 35 net words per minute from printed copy
• Using initiative and sound independent judgment within established guidelines
• Establishing and maintaining effective working relationships with those contacted in the course of the work

Equal Employment Opportunity

The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov. Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at