Program assistant h1.location_city

ILEA Program Assistant

TJFACT is seeking a well-qualified ILEA Program Assistant to support the Department of State INL/ACB/ILEA in Washington, D.C. This position is equivalent to a Program Assistant/Program Support Specialist LVL 2. Please note this role a TPC and is contingent upon a contract award.

The Program Assistant serves as a member of the ILEA team and is primarily responsible for administrative and program assistance for the program. The ILEA team manages the program from planning to implementation, coordinating across the U.S. interagency, State Department domestic offices, and U.S. embassies abroad.

Major Duties and Responsibilities:

• Drafts, sends out for clearances, and sends papers, emails, and cables, as directed, along with approved tracked responses.
• Coordinates with posts, program officers, interagency, and external organizations to facilitate drafting of program and project plans and solicitations for various implementing mechanisms.
• Assists with the administration and management of ILEA implementing agreements for the program including contracts, grants, letters of agreement, and interagency agreements.
• Supports the use of the ILEA Global Network, to include data entry and management of the system.
• Monitors activities of implementers and reports to government representatives on the status of implementer progress towards meeting the goal, objectives, and completing deliverables.
• Utilizes the IGN to help provide information to respond to taskers on program activities. Assist in data cleanup and management within the IGN.
• Provide support for program-wide administrative process, including templates, SOPs for administrative tasks, coordination with program partners and implementers on administrative issues.
• Provides general support, including writing and clearing papers, assembling briefing books, reports and updates, and scheduling meetings and supporting various trainings and events.
• Conducts research on issues of interest and analyzes information for trends and important developments; attends relevant briefings; and prepares information and meeting readouts for inclusion in reports as requested.
• Maintains program office calendar and files. Update and maintain POC sheets for the program and program partners. Implement file structure to existing files and ensure new files are managed appropriately.

Required Qualifications:

• U.S. Citizen
• Active security clearance status.
• A Bachelor's degree from an accredited institution.
• Two (2) to four (4) years' experience in relevant field.
• Demonstrated knowledge of Federal regulations in regard to area of specific need.
• Demonstrated experience using Microsoft Office Suite.
• Demonstrated experience facilitating organizational change.
• Demonstrated skilled in oral and written communication, sufficient to draft action and info memos, congressional testimony, press guidance and congressional and general correspondence.
• Demonstrated knowledge of international narcotics and law enforcement issues.

Preferred Qualifications:

• Graduate Degree from an accredited college or university in a related field of international relations, foreign assistance, adult-training, or criminal justice reform.
• Demonstrated one to three (1-3) years' experience in administrative management, training support, and/or contract or grants support.
• Demonstrated skill and ability in managing multiple concurrent activities of varying complexity; including changing priorities and short turn-around times.

Benefits:

• Medical, Vision, and Dental Insurance
• 401-K plus match
• Paid Vacation Days
• Paid Holidays
• Short Term and Long-Term Disability
• Voluntary Term Life

TJFACT is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran.