Administrative Assistant

Job Description

About the Role

Are you an organized, proactive, and detail-oriented professional looking to grow your career in a respected law firm? Our client, a well-established and reputable law firm, is seeking a dedicated Administrative Assistant to join their team and support daily operations. This is a great opportunity for someone who thrives in a fast-paced, professional environment and enjoys being the backbone of a busy office.

Responsibilities

• Act as primary administrative resource for assigned team members and projects.
• Oversee scheduling / calendaring of business-related arrangements on behalf of assigned attorneys and teams.
• Ensure document production as needed (custom reports, schedule analysis, data, expense summaries, project updates, client billing background, client history documents, etc.).
• Coordinate calls, emails, meetings, and client correspondence as requested by assigned attorneys.
• Ensure diligent preparation and organization of administrative documents such as client agreements and drafts.
• Ensure continuous proficiency (and proper use) of all required systems and provide ongoing reports on status of assigned projects as requested by attorney or various project teams throughout the organization.
• Research and analyze new methods of administrative resources for greater attorney efficiency and productivity.
• Collaborate with other organizational departments (office services, IT, marketing, etc.) to maintain attorney resources (e.g., office supplies, systems updates, branded materials, etc.)
• Assist in filing and organizing records (physical and digital) and case materials in accordance with company policy and with confidentiality, including proper indexing and filing of original legal documents.
• Participate in cross-departmental projects and client-related organizational initiatives as needed.
• Other duties and responsibilities as assigned.

Qualifications :

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.

Job Reference : JN -012026-412962