Project Administrative Assistant

Job Description

Job Description

General Description of Job :   In general, the Project Administrative Assistant is responsible for assisting the project management team to ensure each project runs as efficiently as possible.

Duties to include but not limited to :

• Introductory email to customer with signed PO / Work Order
• Opening time for the project
• Taking notes at project meetings
• Creating Schedule Of Equipment after drawings & Cost Estimate are approved
• Request submittal to be created from Admin.
• Detailed review of submittal compared to Schedule Of Equipment from Admin.
• Sending completed submittal to customer & frequently checking up on progress
• Create Submittal Comment Response sheet with all comments copied from returned submittal
• Process return submittals from customer & communicate with Project Manager on changes if applicable.
• Gives As-Builts to Shipping / Receiving and help set up the shipment
• Create Transmittal / Packing Slip
• Create Field Tech Binder to the greatest extent possible
• Gather As-Builts & parameter lists from field tech
• Get As-Builts to CAD to update drawings
• Update Parameter lists accordingly
• Update Schedule Of Equipment for O&M
• Help with any scheduling throughout life span of project
• Attend meetings and trainings deemed necessary by management

Any other tasks, assignments, duties, or projects as requested by management

Requirements :

Great communication skills, both verbal and written

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