Subcontracts Analyst

General Job Description:The Subcontracts Analyst role analyzes and oversees the negotiation and execution of Company subcontract agreements with external vendors and suppliers. The Subcontracts Analyst ensures subcontract agreements reflect mutually acceptable business and meet regulatory requirements, mitigate risks, and optimize costs. This role must be able to work in a high-paced team environment and must be well organized and detail-oriented.

Supervises: None

Essential Duties & Responsibilities

• Apply and interpret established procurement policies, procedures, and processes, including those that are complex and may require in-depth analysis and interpretation; ensure compliance with internal and external business standards, and regulatory requirements.
• Analyze and review subcontracts using multiple factors and criteria; independently apply business expectations and market terms to find practical solutions.
• Review subcontract redlines from vendors or suppliers negotiate standard requests and/or recommend higher level review by Purchasing leadership and Legal.
• Understanding situational risk for each type of subcontract and make recommendations based on the understanding of the contract.
• Serve as a subcontracts knowledge leader and technical resource and interface between subcontractors and ACCO, collaborate with Purchasing personnel and Legal, interacts with internal customers, managers, team members and external vendors.
• Works with internal ACCO stakeholders to streamline the subcontracts review process.

Position Requirements (Skills, Work Experience, Education, etc.):

• Associates degree (bachelor’s preferred) in Business Administration or related field.
• 5+ years of contract/subcontract administration experience preferably in the construction industry.
• Significant experience negotiating and administering subcontracts with terms and conditions commonly found in the construction industry.
• Experience developing and writing a variety of contract types, including fixed price and reimbursable contracts.
• Ability to learn and use efficiently various software tools, including Microsoft Suite, G Suite, Bluebeam, and others.

ACCO Competencies:

• Proactivity / Initiative: Recognizes what needs to be done and accomplishes it in a manner appropriate for one’s level/position and with minimal supervision.
• Perseverance: Shows the wherewithal to fight for difficult goals despite challenges and to bounce back from adversity.
• Insight: The ability to gather and make sense of information that suggests new possibilities.
• Engagement: Shows a knack for using emotion and logic to communicate a persuasive vision and connect with people.
• Teamwork: The ability to effectively work toward common goals with others by supporting, encouraging, and sharing information in an authentic and approachable manner.
• Big Picture: Understands and contributes to organizations’ short- and long-term business strategy. On a personal level has independently developed a vision for short- and long-term career success.
• Motivation / Dedication: Commits to excellence in pursuing unselfish goals. Initiates action with collective goals takes responsibility and shows personal humility.
• Technical Curiosity / Willingness to Learn: Interest in seeking out new experiences, knowledge, and candid feed, back; demonstrating an openness to learning and change.
• Problem-Solver: Ability to identify, analyze, and solve a problem in support of personal, group, department, or organizational objectives.

Physical Requirements:

(The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

• The employee may regularly lift and /or move up to 10 pounds, and occasionally lift and/or move up to 30 pounds.
• Specific vision abilities required by this job include Close vision and Distance vision.
• While performing the duties of this Job, the employee is regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms, type, manipulate computer devices, talk, speak, hear and listen.
• The employee is occasionally required to walk and sit; climb or balance and stoop, kneel, crouch, or crawl (for purposes of assisting with project job walks and site inspections).
• The employee is occasionally required to reach above shoulder height to access storage cabinets and shelves.

Hours:

This is an exempt position. Workdays are scheduled from Monday through Friday. Typically, work hours begin and end between 7:00 am and 5:00 pm as scheduled with the position's supervisor. Occasional overtime may be necessary per business needs.

Travel: 0-5% of the time to and from the primary office and regional branch offices.

Competitive Wages:
$81,000 to $106,500 Annual Salary. Applicants please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location, among others. The offered wage or salary is only one aspect of an employee's total compensation.

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