Project Coordinator - Sales

Sales Project Coordinator

Lenexa, Kansas (Onsite)

Summary

The Sales Project Coordinator supports the Sales team through strong organization, data accuracy, and proactive coordination. This role plays a critical role in keeping sales processes running smoothly, ensuring important details are correct, and helping Sales teams operate efficiently and professionally.

What You'll Do

• Provide administrative, communication, and organizational support to the Sales team
• Enter, maintain, and audit data within CRM systems (Salesforce/HubSpot) to ensure accuracy
• Coordinate meetings, track action items, and proactively follow up to ensure completion
• Serve as a liaison between Sales, Finance, Operations, and external partners
• Prepare and manage expense reports and review distributions for accuracy
• Field inbound client inquiries and route them to the appropriate Sales representative
• Support contract requests and identify missing, inconsistent, or incorrect information
• Create reports and presentations using Excel, PowerPoint, and related tools
• Handle sensitive and confidential information with discretion and professionalism
• Support additional projects and initiatives as assigned

Who We Are

REMEDI8 is a national leader in passive fire protection and compliance solutions for healthcare and commercial facilities. Headquartered in Lenexa, Kansas, we specialize in inspection, maintenance, and compliance of fire doors, dampers, and firestopping systems.

REMEDI8 delivers industry-leading reporting, innovative software, and tailored compliance solutions that help our customers maintain safety, efficiency, and regulatory readiness nationwide.

What We're Looking For

We are seeking someone with the mindset, aptitude, and work ethic to succeed in a sales-focused support role. Success in this role comes from a balance of strong interpersonal skills, attention to detail, and an eagerness to learn and contribute.

• Experience in an office, administrative, accounting, sales support, or similar role is helpful but not required
• Hungry to learn, motivated to work, and willing to take ownership of responsibilities
• High aptitude to learn new systems, processes, and business concepts quickly
• Sharp, analytical thinker with strong data entry and organizational skills
• Exceptional attention to detail, particularly when working with contracts and sales-related data where accuracy is critical
• Ability to work well within a team environment and build positive working relationships
• Comfort partnering closely with Sales while also providing clear, respectful feedback when mistakes or issues arise
• Kind, professional, and collaborative approach, coupled with the confidence to uphold standards and expectations
• Strong written and verbal communication skills

Physical Requirements

• Ability to sit or stand for extended periods
• Frequent use of a computer, phone, and headset
• Ability to communicate clearly verbally and in writing

Additional Requirements

• Must be at least 21 years of age to meet company driving and insurance eligibility requirements
• Valid driver's license required. Ability to obtain and maintain identification necessary for work-related travel is required
• Reliable attendance and punctuality

Compensation & Benefits Disclosure: The compensation range for this position is $22.00-$26.00 per hour. This range represents REMEDI8's good-faith estimate of the compensation expected to be offered to a successful candidate at the time of hire. Actual compensation may vary based on factors including experience, skills, education, certifications, geographic location, market conditions, and business needs.

Placement within the compensation range will be determined based on factors including experience, skills, certifications, education, geographic market, internal equity, and business needs.

In addition to base pay, eligible employees may have access to company-sponsored benefits, including medical, dental, vision, life insurance, disability coverage, retirement savings plans with company match, paid time off, paid holidays, and other programs offered in accordance with company policy and applicable law. Benefits eligibility and offerings may vary by position, location, and length of employment.

Application Deadline: This position will remain open until filled.

Equal Employment Opportunity & Reasonable Accommodation Statement: REMEDI8 is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, pregnancy, sexual orientation, gender identity or expression, national origin, ancestry, age, disability, genetic information, marital status, veteran status, military status, citizenship status, or any other status protected by applicable federal, state, or local law.

REMEDI8 is committed to providing reasonable accommodations to qualified individuals with disabilities and applicants throughout the hiring process. If you require assistance or accommodation to access our careers site, apply for a position, or participate in the interview process, please contact Human Resources.

Pay Transparency Statement: REMEDI8 will not discharge or otherwise discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant, consistent with applicable law.

Artificial Intelligence (AI) Notice: REMEDI8 may utilize technology, including artificial intelligence (AI) and automated tools, to assist with certain aspects of the recruitment and hiring process. All employment decisions are made in compliance with applicable federal, state, and local laws. REMEDI8 does not use AI or automated systems to unlawfully discriminate against applicants or employees based on any protected characteristic.

Pre-Employment Screening: Employment is contingent upon successful completion of applicable pre-employment screenings, which may include motor vehicle record reviews, drug testing, employment verification, credential verification, criminal background checks where permitted by law, and other job-related assessments consistent with applicable federal, state, and local laws.

REMEDI8 will not inquire about an applicant's criminal history or conduct criminal background checks until after a conditional offer of employment has been extended.

REMEDI8 will consider qualified applicants with criminal histories in a manner consistent with applicable federal, state, and local laws, including Fair Chance and Ban-the-Box laws where applicable. REMEDI8 complies with all applicable Fair Chance, Ban-the-Box, and criminal history assessment laws. A criminal record does not automatically disqualify an applicant from employment. Any criminal history consideration will be conducted in accordance with applicable federal, state, and local laws and will consider the nature of the position, the nature of the offense, the time elapsed since the offense, and any other factors required by law.