Project Coordinator

Project Coordinator at Lightworks

Benefits: 401(k), bonus based on performance, company parties, competitive salary, employee discounts, free food & snacks, free uniforms, opportunity for advancement, paid time off, training & development.

Let's start with you. You might be a great fit for this role if:

• You're naturally organized and feel good when chaos turns into clarity
• You follow up without being asked because it just feels wrong not to
• You like being in the middle of the action, connecting people, schedules, and details
• You stay calm when plans change (and they always do)
• You take ownership and don't hide behind excuses
• You care about doing things properly, not just quickly
• You enjoy helping teams win even when that means doing the small stuff

If that sounds like you, keep reading.

The Role (What You'll Be Doing): As a Project Coordinator at Lightworks, you'll be a key part of keeping our projects, service work, and field teams running smoothly. You'll work closely with operations, field teams, purchasing, and accounting to make sure the right people and materials are in the right place and that work is scheduled, billed, and tracked accurately.

Day to day, you'll be responsible for things like:

• Scheduling production jobs and service calls
• Coordinating field team schedules and managing capacity
• Maintaining rolling labor and equipment revenue forecasts (updated weekly)
• Following up on daily field team check-ins and progress updates
• Ordering materials and making sure jobs are staged and ready before crews arrive
• Preparing and directing project billings and Requests for Payment
• Monitoring internal revenue recognition and supporting accurate month-end close
• Communicating clearly and proactively across teams

This role has real responsibility and real impact on project success, cash flow, and team trust.

About Lightworks: Lightworks is a design-build integration company specializing in electrical, lighting, AV, shades, smart power, and technology systems for high-end residential and commercial projects. But what really sets us apart is how we work:

• We're team-first
• We value ownership, accountability, and preparation
• We believe great systems are built by people who care
• We're serious about learning, improving, and doing things the right way
• And yes no jerks. Ever.

This Role Is a Great Fit If You: Like structure, systems, and checklists; enjoy coordinating moving parts and solving problems; are comfortable working with numbers, schedules, and details; communicate clearly and follow through; want to grow your skills in operations, forecasting, and project coordination.

Before You Apply A Few Quick Questions Instead of a formal cover letter, we'd love short answers to these:

1. What do you enjoy most about keeping projects or teams organized?
2. How do you usually handle it when priorities change quickly?
3. What does "taking ownership" at work mean to you?
4. What kind of team environment brings out your best work?

If you're looking for a role where you can make an impact, stay engaged, and grow with a strong team, we'd love to hear from you. Compensation: $70,000.00 per year.

We're proud of the professional, fun, and exciting working atmosphere we've created at Lightworks and we believe it's one of the best places to work in the residential electrical and technology industries. Regardless of the role, everyone who works at Lightworks shares the following values:

• Sweep the floors Never be too big to do the small things that make a difference. Stay grounded, clean the job site after every visit. Everyone needs to contribute. Including the programmer.
• If you stand still everyone will pass you by Look for ways to constantly improve. Test yourself, this is an ever-changing business. Strive to learn and master the next level.
• Participate with purpose Mastering your current role is just part of the equation for success. You can still be ineffective if you don't know what you are trying to achieve as a team. It's clear that winning teams are all on the same page and this helps form a team from a group of individuals. Understand the shared goals. Don't be scared to ask.
• Pass the ball Leaders create leaders, work on creating leaders throughout the ranks. Take responsibility. Who can you develop?
• Create a learning environment Leaders are teachers. Lightworks wants hungry to learn team members who want to learn and develop their skills. However, it's not your bosses sole responsibility to teach you. Lightworks actively encourages team members to share and mentor each other. Help others improve.
• No jerks Lightworks wants to enhance the team but that doesn't mean anyone will do. Lightworks is about team first and we look to find individuals who have the right character. You can develop talent; you cannot change character. No jerks ever.
• Embrace expectations Setting personal goals and team targets is part of what drives improvement. Dream big.
• Perform under pressure Success happens when preparation meets opportunity. Practice under pressure, know your stuff. Learning and doing lay the foundations for success. Do the work on and off the clock to make the difference.
• Learn how to make decisions under pressure Decision making is a tough skill to learn and only develops over time but staying calm when the heat is on is a big step in the right direction. Know your options and back yourself. Do the extra preparation work to make the difference.
• Know thyself The real competition is with yourself when it comes to developing as team member. Be honest about your progress, performance, and effort levels if you want to become better. Ask yourself, could I do more? What could I change or do differently?
• Be a good ancestor Plant trees you'll never see. Speak often of the responsibility to protect and enhance the reputation of team for as long as you choose to wear the Lightworks shirt and to leave it in a better place for the team member who follows you. It's not about personal glory, it's about the team. Participate for the name on the front of the shirt.
• Write your legacy This is your time, regardless of what has gone before you there is still history to be made. Build your legacy.