Human Resources Coordinator

Human Resources Coordinator

Extell Financial Services, Inc. (EFS) provides financial accounting & reporting, operations, information technology and human resource services exclusively for Extell Development Company and its affiliates. Founded and headed by Gary Barnett, Extell Development Company is a nationally acclaimed real estate developer of residential, office, retail, and hospitality properties, operating primarily in Manhattan and other premier cities across the nation. Experiencing outstanding growth since its founding in 1989, the company's growing portfolio exceeds twenty-five million square feet. EFS is integral to the success of Extell Development Company; voted one of the Best Places to Work in Kentucky; and in 2022, received recognition as one of the fastest growing local businesses by Louisville Business First.

Summary of Responsibilities

The Human Resources Coordinator is responsible for supporting the full lifecycle of talent acquisition while providing comprehensive administrative and operational support to the Human Resources function. This role partners closely with hiring managers to recruit, hire, and onboard talent, while also supporting employee lifecycle processes, HR systems, and compliance activities.

Job Responsibilities

• Manage full-cycle recruitment including screening and coordinating interviews
• Partner with hiring managers on job descriptions, requisition creation, and compensation alignment
• Post and manage job listings and maintain the applicant tracking system (ATS)
• Maintain timely communication with all candidates throughout the recruitment and onboarding process
• Conduct pre-employment screening, including background checks and references
• Facilitate a welcoming and efficient onboarding experience for all new hires
• Prepare and process new hire paperwork, ensuring 100% compliance
• In partnership with the hiring manager, coordinate new employee orientation
• Collaborate with IT to ensure new hires have necessary equipment and system access on day one
• Manage the termination process, including disabling system access and processing separation documentation
• Process employee status changes in HRIS and other relevant systems
• Maintain thorough employee records with accuracy and confidentiality
• Provides day-to-day operational and project support to the Human Resources Department typical support may include generating and distributing reports, processing invoices, preparing documentation and communications, and tracking metrics
• Assists with maintaining compliance with any applicable collective bargaining agreement, and/or federal and state regulations regarding employment transactions and activities
• Performs other duties as assigned

Qualifications

Education/Experience Requirements:

• At least 1 year experience in a recruiting and onboarding focused human resource role or at least 2 years' experience in an operationally focused administrative position
• Bachelor's degree preferred
• Proficient computer skills to include Microsoft Office Suite (Excel, Word, Outlook), HRIS platforms, and other software programs

Competencies:

• Effective ability to maintain confidential information, exercise utmost discretion, and escalate issues
• Successful ability to take initiative, adapt, prioritize and multi-task when faced with changing priorities or competing demands within a fast-paced environment
• Effective organizational, planning and administrative skills with a high attention to detail and follow-through
• Effective communication skills (verbal and written), interpersonal, client service skills, analytical, problem-solving and judgement skills
• Successful ability to work independently and within a team

Work Environment:

• Office environment with typical office equipment and a minimal noise level.
• Hybrid work schedule available after 90 days of employment. In office on Monday, Tuesday, Thursday. Option to work remote on Wednesday and Friday.

Compensation & Benefits:

• Medical, Dental, and Vision Insurance
• Company paid Life and AD&D Insurance
• Company paid Short- and Long-Term Disability
• 401(k)
• Paid Time Off
• Paid Holidays
• Employee Assistance Program

*Equal Opportunity Employer