Executive Assistant to the President

Axon Education, LLC — D/B/A Texas EMS School — provides EMS education in Texas. We prepare students for careers as EMTs, Advanced EMTs, and Paramedics, combining flexible online coursework with hands-on skills labs and field training.

Our mission is to provide postsecondary healthcare education through an effective, efficient, and student-centered online learning experience.

Axon Education, LLC is accredited by the Distance Education Accrediting Commission (DEAC). The Distance Education Accrediting Commission is recognized by the United States Department of Education as an institutional accrediting agency and is recognized by the Council for Higher Education Accreditation (CHEA). Axon Education is also licensed by the Texas Department of State Health Services, and its Paramedic program is accredited by the Commission on Accreditation of Allied Health Education Programs (CAAHEP) upon the recommendation of the Committee on Accreditation of Educational Programs for the Emergency Medical Services Professions (CoAEMSP).

Axon Education is a fast-growing company with high professional standards, and we are always looking for highly motivated, career-oriented individuals to join our team.

About the Role

Axon Education, LLC is seeking a highly reliable and trustworthy Executive Assistant to support the President in a fast-paced, in-person role. This is a position for someone who takes discretion seriously — you'll be entrusted with confidential information, sensitive conversations, and the day-to-day rhythm of the President's office, and we need someone who treats that trust as a core part of the job, not an afterthought.

The ideal candidate is an emotionally intelligent, creative problem-solver who stays calm, patient, and empathetic under pressure, including in emotionally charged conversations with employees, students, or families. You'll need to be an excellent communicator, both on the phone and in writing — able to document processes clearly enough that someone else could follow them, and able to explain what you've done and what you plan to do in a professional business context.

Our environment evolves quickly, so flexibility and the ability to multitask across shifting priorities are essential. You'll be expected to learn and manage multiple online systems (CRM, support ticketing, bill.com, payment portals, email, Microsoft 365) and juggle competing deadlines without losing sight of the details. Prior experience as an executive assistant is valuable, and bookkeeping, accounts payable, or accounts receivable experience is a strong plus — but above all, we're looking for someone with exceptional judgment, loyalty, and emotional intelligence. Letters of reference are strongly preferred.

This is an in-person position based in Abilene, TX.

Responsibilities

Executive Support

• Manage the President's calendar
• Keep minutes for confidential meetings
• Organize office files
• Write and edit step-by-step procedures for daily tasks
• Coordinate the President's availability with other leaders

Project Management

• Track project deadlines
• Maintain project plans
• Coordinate cross-functional teams
• Monitor project status
• Collect progress updates
• Prepare status reports
• Organize project documentation
• Schedule project meetings
• Manage deliverables
• Escalate risks

Document Management

• Organize digital files
• Maintain document libraries
• Create templates
• Format reports
• Assemble board packets
• Version control important documents
• Archive historical files
• Manage confidential records
• Scan and digitize documents

Financial Administration

• Process invoices
• Prepare expense reports
• Reconcile credit card statements
• Track departmental budgets
• Process purchase requests
• Coordinate approvals
• Manage vendor payments
• Assist with procurement
• Prepare financial summaries

Strategic Support

• Anticipate the President's needs before they arise
• Identify scheduling conflicts early
• Monitor organizational priorities
• Follow up with leaders on commitments
• Prepare decision briefs
• Filter information for executive attention
• Manage special projects
• Improve administrative processes
• Develop executive dashboards
• Act as a liaison between departments

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