Receptionist / Document Control

Receptionist / Document Control

Pay: $20.00–$22.00 per hour (Based on Experience)
Location: Tulsa, OK
Shift: Monday–Friday | 8:00 AM – 5:00 PM
Job Type: Temp-to-Hire
Job Order #: 139276

Position Overview

Stand-By Personnel is seeking a professional and highly organized Receptionist / Document Control professional to support front-office and administrative operations for a Tulsa company. This position serves as the first point of contact for visitors, customers, and callers while also handling document control, reporting, data entry, customer portals, and administrative support across multiple departments.

The ideal candidate combines excellent customer service with strong organizational and computer skills. This role requires someone who can professionally manage front-desk responsibilities while maintaining accurate documentation and balancing multiple administrative priorities.

Required Experience & Skills

• Previous receptionist, administrative, clerical, or document control experience preferred
• Strong customer service and interpersonal skills
• Excellent verbal and written communication abilities
• Strong attention to detail and document accuracy
• Excellent organizational and time-management skills
• Ability to multitask and prioritize responsibilities effectively
• Proficiency with Microsoft Office applications
• Strong computer and data-entry skills
• Ability to learn company software and customer portal systems
• Professional demeanor and positive attitude
• Ability to communicate effectively with customers, visitors, management, and internal departments

Front Office Responsibilities

• Answer and route incoming telephone calls professionally
• Monitor gate communications and assist with visitor access
• Greet customers, vendors, visitors, and other guests
• Maintain accurate visitor logs and front-office records
• Respond to general inquiries and direct individuals to appropriate personnel
• Maintain a professional and organized reception area
• Provide courteous and responsive customer service
• Communicate effectively with internal departments regarding visitor and customer needs

Document Control Responsibilities

• Send and receive customer documents through online portals, Dropbox, and email
• Maintain customer portal access and documentation requirements
• Complete customer-required forms and supporting documentation
• Track and update documentation within company systems
• Create and maintain organized filing systems
• Maintain document traceability records
• Distribute drawings and technical documentation electronically and in hard copy
• Monitor documentation for completeness and accuracy
• Communicate with customers and internal departments regarding documentation and project requirements
• Maintain accurate electronic and physical records

Administrative & Reporting Responsibilities

• Enter customer inquiry information into the quote system
• Create inquiry files and distribute information to the Estimating department
• Perform accurate data entry and maintain company records
• Prepare, print, distribute, and email weekly and monthly sales reports
• Create, organize, and maintain sales files
• Maintain Tube Reduction spreadsheets
• Assist with executive projects and special assignments
• Prepare and organize documentation for internal departments
• Support additional office and administrative responsibilities as assigned

Preferred Qualifications

• Previous document control experience
• Manufacturing, engineering, fabrication, or industrial office experience
• Receptionist or front-office administrative experience
• Experience working with customer portals and electronic document systems
• Experience managing technical drawings or project documentation
• Microsoft Excel experience
• Reporting and spreadsheet maintenance experience
• Experience supporting Estimating, Sales, Engineering, or Management teams
• Strong electronic and hard-copy filing experience

Key Strengths for Success

• Customer service
• Document organization and traceability
• Data-entry accuracy
• Professional phone etiquette
• Microsoft Office proficiency
• Multitasking and prioritization
• Written and verbal communication
• Attention to detail
• Customer portal management
• Filing and record keeping
• Dependability and professionalism

Work Environment

• Professional front-office environment
• Primarily sedentary position with frequent computer use and data entry
• Regular telephone, email, and customer portal communication
• Frequent interaction with customers, visitors, vendors, management, and internal departments
• Combination of reception, document control, reporting, and administrative responsibilities
• Detail-focused environment requiring accurate handling of customer and company documentation

Why You'll Want This Opportunity

• Competitive pay of $20.00–$22.00/hour, based on experience
• Stable Monday–Friday, 8:00 AM–5:00 PM schedule
• Long-term temp-to-hire opportunity
• Combination of front-office and specialized document control responsibilities
• Opportunity to build experience with customer portals and technical documentation
• Work directly with Estimating, Sales, Management, customers, and other departments
• Utilize and expand Microsoft Office, reporting, data-entry, and document-management skills
• Excellent opportunity for continued growth in Document Control, Administration, Project Coordination, or Office Management

Ready to Apply?

Apply today for immediate consideration or call/text 918-582-0522 for more information.

You can also apply in person at:

Stand-By Personnel – Tulsa Skilled Division
1531 E. 2nd St.
Tulsa, OK 74120
Monday–Friday | 8 AM – 4 PM