Talent.com
Baird Capital
Project CoordinatorBaird Capital • Chicago, IL, United States
Project Coordinator

Project Coordinator

Baird Capital • Chicago, IL, United States
11 days ago
Salary
$22.15–$29.28 hourly
Job type
  • Full-time
Job description

Project Coordinator

The Project Coordinator supports the Corporate Real Estate & Workplace Solutions team by coordinating project activities, maintaining accurate documentation, and assisting with financial tracking, invoice processing, and project closeout.

This role works closely with Project Managers, the Design Manager, internal partners, vendors, and stakeholders to support larger initiatives and manage smaller projects as needed.

Project Coordination

  • Support Project Managers by coordinating schedules, documentation, deliverables, and project updates.
  • Track milestones and maintain accurate project information in systems such as Tango and OneDrive.
  • Coordinate with vendors, internal partners, and stakeholders to support project execution.
  • Support incidental requests, moves, adds, and changes as needed.

Small Project Management

  • Manage small-scale projects from planning through completion, including office closures, workstation reconfigurations, moves, and signage updates.
  • Coordinate scope, schedule, vendor support, stakeholder communication, and completion tracking for assigned projects.
  • Ensure project documentation, approvals, and closeout steps are completed accurately and on time.

Financial Tracking and Invoice Processing

  • Review, track, and process project-related invoices for accuracy and alignment with scope and budget.
  • Support invoice coding and submission to Finance for payment.
  • Maintain tracking logs for project financials, commitments, and accruals.
  • Coordinate with Finance on monthly, year-end, and other reporting needs.
  • Monitor project budgets and flag potential variances to Project Managers.

Administrative and PM Support

  • Provide administrative support to Project Managers and the Design Manager.
  • Maintain organized project records, folders, and file structures.
  • Prepare project status updates, financial summaries, and other reporting materials.

Collaboration and Communication

  • Serve as a liaison between Project Management, Workplace Solutions, vendors, and stakeholders.
  • Communicate project updates clearly, accurately, and proactively.
  • Support cross-functional coordination to help ensure smooth execution of moves and project activities.

What You'll Bring to Baird

  • 25 years of experience in project coordination, corporate real estate, facilities, construction, or a related field.
  • Experience with invoice tracking, financial coordination, budget tracking, or related administrative support.
  • Strong organizational skills with the ability to manage multiple priorities and deadlines.
  • Clear communication skills and the ability to coordinate effectively with internal partners, vendors, and stakeholders.
  • Proficiency in Microsoft Office, including Excel, PowerPoint, and Word; experience with project tracking systems such as Tango or similar tools preferred.
  • Detail-oriented with sound judgment and problem-solving skills.

Compensation and Benefits

  • Milwaukee: $22.15-$29.28 hourly rate
  • Chicago: $24.36-$32.21 hourly rate
  • Bonus potential up to 8.5% of base pay
  • Compensation and bonus are commensurate with location, experience, performance and/or firm profitability
  • Check out our Total Rewards at Baird, which is a summary of our benefits and compensation
Create a job alert for this search

Project Coordinator • Chicago, IL, United States

Similar jobs

Project Coordinator- Chicago, IL

Georgia IT, Inc.Chicago, IL, United States
Full-time

Coordinate project activities primarily UAT phase.Create relevant project activities details.Collaborate with K&E stakeholders, ServiceNow SMEs, K&E Vendor project team members.Communicate across v... Show more

 • Promoted

Project Lead / Project coordinator-Chicago,IL

StaffingChicago, IL, United States
Full-time

Project Lead / Project Coordinator.Position: Project Lead / Project Coordinator to support key activities for the ongoing ServiceNow Program.Duration: 6 Months Location: Chicago Rate: DOE.Project m... Show more

 • Promoted

Project Coordinator

ARCO a Family of Construction CompaniesChicago, IL, United States
Full-time

Are you extremely organized? Do you take a proactive approach to solving problems? Do you act with integrity and hold yourself to the highest standard? If the answer is, "Yes!" then we have an oppo... Show more

 • Promoted

Assistant Project Manager

ClaycoChicago, IL, United States
Full-time

As an Assistant Project Manager, you will provide support to the project staff to ensure quality and timely execution of design-build projects from design to completion.These phases include: schedu... Show more

 • Promoted

Remote Consumer Insights Participant

GL IncHighland Park, Illinois
$15.00 hourly
Remote
Part-time +1

Product Testers are wanted to work from home nationwide in the US to fulfill upcoming contracts with national and international companies.We guarantee 15-25 hours per week with an hourly pay of bet... Show more

 • Promoted

Engineering Proposal Coordinator

AmpacityChicago, IL, United States
Full-time

Proposal CoordinatorA Proposal Coordinator at HBK Engineering is responsible for managing proposal development activities, managing security and integrity of all proposal documentation, coordinatin... Show more

 • Promoted

MEP Coordinator

Clune ConstructionChicago, IL, United States
Full-time

Are you ready to grow your career with a company that values excellence and invests in its people? At Clune Construction, we're more than builders-we're a team of driven, collaborative and talented... Show more

 • Promoted

Project Coordinator

KaavChicago, IL, United States
Full-time

Assisting the Office of Architecture ARB Review team.As a Project Administrator, you will be responsible for performing administrative and technical tasks to support efficient operations of archit... Show more

 • Promoted

Project Coordinator

dbHMSChicago, IL, United States
Full-time

Do more than just build! At dbHMS, we are a collection of doers and thinkers.We combine our passion for engineering with our client's vision to realize successful construction projects in our commu... Show more

 • Promoted

Project Coordinator Job

Armstrong World IndustriesChicago, IL, United States
Full-time

The Project Coordinator ensures effective and efficient coordination toward project goals in a dynamic and demanding environment.This role oversees all aspects of a project to ensure timely and bud... Show more

 • Promoted

Project Coordinator - Multiple Locations

BOELTERChicago, IL, United States
Full-time

For 95 years, Boelter has been helping our customers create unforgettable experiences.Our focus is to provide unparalleled service and high-quality products.Boelter takes your best and makes it eve... Show more

 • Promoted

Project Coordinator

AtwellChicago, IL, United States
Full-time

Atwell, LLC is a bold leader in the consulting, engineering, and construction services industry, delivering a broad range of creative solutions to clients in the real estate & land development, and... Show more

 • Promoted

Construction Project Coordinator - Bilingual (English, Korean)

H MartNiles, IL, United States
Full-time

We enrich lives with our Asian heritage, food and culture" is the vision of H Mart.Responsibilities, but not limited to:.Analyze and monitor architectural and engineering drawings/documentation.Con... Show more

 • Promoted

Product Tester at Home - £18/hr-£32/hr - Part-time

OCPAZion, Illinois, US
$18.00 hourly
Part-time +1

Product Testers are wanted to work from home in the UK to fulfill upcoming contracts with local and international companies.We guarantee 15-25 hours per week with an hourly pay of between £18/hr.Th... Show more

 • Promoted

Student Involvement Coordinator

Dominican UniversityRiver Forest, IL, United States
Full-time

Student Involvement Coordinator.The Student Involvement Coordinator plays a key role in enhancing student engagement by providing comprehensive support to Registered Student Organizations (RSOs) an... Show more

 • Promoted

Transitional Living Program (TLP) Supervisor

One Hope UnitedZion, IL, United States
Full-time

Transitional Living Program Supervisor.Under the assigned supervisor, the Transitional Living Program Supervisor is responsible for the daily management of a TLP living environment; this living env... Show more

 • Promoted

Homecare Marketing Specialist

PurposeCareHighland Park, IL, United States
Full-time

Are you searching for a purpose? PurposeCare is bringing healthcare home, and we want you to join our family!.PurposeCare and its affiliate companies are looking for a qualified, dependable, honest... Show more

 • Promoted

Grant Coordinator

Lawrence HallChicago, IL, United States
Full-time

Grant CoordinatorDevelopment4833 N Francisco Ave, Chicago, IL 60625, USA46,000-51,000 per year Compensation ranges are based on a set base salary plus additional compensation for education and expe... Show more

 • Promoted

Executive Assistant & Project Coordinator

SEIU HCIIMKChicago, IL, United States
Full-time +1

SEIU Healthcare Illinois & Indiana is a dynamic, action-oriented union of over 90,000 healthcare and childcare workers throughout Illinois, Indiana, Missouri and Kansas.As one of the largest an... Show more

 • Promoted

Campaign Coordinator

Netpace IncChicago, IL, United States
Full-time

Campaign Coordinator, NA Field Marketing.SAP is a global market leader in business applications, powered by AI.SAP's NA Field Marketing team is seeking an organized and tenacious Campaign Coordinat... Show more