Recruiting Coordinator

Job Title: Recruiting Coordinator

Industry: Biotechnology / Talent Acquisition

Location: Alameda, CA

Assignment Type: Temporary contract, 12 months, with potential for extension or conversion to permanent employment

Pay: $ – $ / Per hour

Work Schedule: Monday–Friday, 8:00 AM–5:00 PM. Initially fully onsite, with potential for a hybrid schedule after the training period.

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company:

Our client is an established biotechnology company focused on developing innovative treatments for serious medical conditions. The organization values collaboration, operational excellence, and providing a positive experience for candidates throughout the hiring process.

Job Description:

We are seeking an experienced Recruiting Coordinator to provide administrative and operational support to a busy Talent Acquisition team. This individual will play a key role in managing high-volume interview scheduling, coordinating onsite interview logistics, and ensuring candidates have a seamless and professional experience.

The ideal candidate is highly organized, proactive, and comfortable balancing competing priorities in a fast-paced environment. Strong Microsoft Outlook calendar management skills and previous recruiting coordination experience are essential.

Key Responsibilities:

• Manage high-volume interview scheduling, coordinating approximately 20–30 interviews per week across multiple calendars and stakeholders.
• Welcome candidates onsite, assist with check-in, and help facilitate a smooth interview process.
• Coordinate interview logistics, including meeting arrangements, catering, and candidate itineraries.
• Communicate with candidates regarding scheduling, interview details, and other hiring-related logistics.
• Maintain accurate candidate profiles, requisitions, and recruiting documentation within the applicant tracking system.
• Assist with reference checks, background screening coordination, travel arrangements, and expense reimbursements.
• Provide administrative support to recruiters and hiring managers, including meeting planning and recruiting events.
• Maintain organized records and support documentation, file retention, and compliance processes.
• Help improve recruiting workflows and take on additional Talent Acquisition responsibilities as needed.

Qualifications:

• Bachelor's degree with at least two years of relevant experience, or a high school diploma/equivalent with six or more years of relevant experience.
• Previous experience in recruiting coordination, Talent Acquisition support, or a similar recruiting operations role.
• Demonstrated success managing high-volume interview scheduling and complex calendars.
• Advanced proficiency in Microsoft Outlook, particularly calendar management and scheduling coordination.
• Strong written and verbal communication skills, with a professional and service-oriented approach to candidate interactions.
• Excellent organizational skills, attention to detail, and the ability to manage multiple deadlines and shifting priorities.
• Working knowledge of Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Experience with an applicant tracking system (ATS); Workday experience is a plus but not required.
• Ability to work onsite in Alameda during the initial training period.

Additional Details:

• Initial training will take place fully onsite, with the possibility of transitioning to a hybrid schedule after the ramp-up period.
• The contract is expected to last 12 months, with potential for extension or conversion depending on business needs.
• The interview process consists of two rounds: a 30-minute virtual interview with the hiring manager, followed by an approximately two-hour onsite panel interview.
• This role does not have supervisory responsibilities.

Perks:

• Competitive hourly compensation of $40–$50.
• Opportunity to work with an established biotechnology organization.
• Potential flexibility to transition to a hybrid work arrangement after training.
• Opportunity to expand recruiting operations skills and take on additional Talent Acquisition responsibilities.
• Potential for contract extension or permanent employment based on business needs.