Admin assistant Jobs in Austin, TX

Heath Austin Manager LLC -

Job Summary:
The Maintenance Assistant is responsible for performing a wide range of work to assist with general repair and upkeep of the Facility, buildings, grounds, and equipment.
Description:
Under the supervision of the Maintenance Director, the Maintenance Assistant performs inspection, repairs, routine preventative maintenance, and general upkeep throughout the Facility and grounds. Duties may include moving of equipment and/or furniture, carpentry, basic electrical, plumbing, and/or lawn maintenance, or other tasks as directed by the Regional Director of Plant Operations, or Administrator.
Supervisor: Maintenance Director
Qualifications:
A.High School diploma or equivalent.
B.Valid driver’s license.
C.Satisfactory OIG exclusions and background check.
D.Satisfactory personal & professional references.
Required Personal Skills & Traits:
A.Knowledge of State, Federal, & Local regulations very helpful.
B.Knowledge of Life Safety Code very helpful.
C.Knowledge of electrical Lock-Out/Tag-Out procedures very helpful.
D.General carpentry knowledge preferred.
E.Ability & willingness to take additional training in areas of need.
F.A firm desire to perform the job & demonstrated willingness to learn.
G.Ability to work independently with little supervision.
H.Willingness to follow directions and accept supervision & constructive criticism from the Maintenance Director andRegional Director of Plant Operations
I.Ability & willingness to meet deadlines.
J.Ability & willingness to maintain confidentiality according to Federal & State requirements & Facility policy.
K.Ability to speak/understand/fully comprehend the English language & communicate effectively with Residents,Resident family members, & staff.
L.Ability to read & write the English language proficiently:
a.Ability to read & interpret documents such as safety rules, operating & maintenance instructions,diagrams/schematics, & procedure manuals, both written and electronic format
M.Ability to apply common sense & mechanical understanding to carry out instructions furnished in written, oral, ordiagram form.
N.Ability to lift & move up to 50 pounds on a regular basis; 70+ intermittently; 100+ occasionally.
O.Ability to see & hear or use prosthetics that will enable these senses to function adequately to ensure that therequirements of this position can be fully met.
a.Close, distance, peripheral vision.
b.Depth perception.
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c.Ability to adjust focus.
d.Ability to distinguish color (discuss ability to compensate with Administrator if color-blind or otherwise colorchallenged).
P.Ability to stand, walk, bend, stoop, kneel, crawl, & have manual dexterity.
Q.Ability to speak clearly & persuasively in positive or negative situations; listen & get clarification & respond well toquestions.
R.Ability & willingness to work harmoniously & deal tactfully with other personnel, Residents, family members, vendors,volunteers, visitors, government agency personnel & the general public.
S.Patience, tact, a cheerful disposition & enthusiasm.
T.Ability to deal with stressful situations on a regular basis, in an emotionally stable manner.
U.Ability & willingness to follow Facility attendance & tardiness policy.
V.Ability to work as part of a Team.
a.Treat others with respect.
b.Take responsibility for own actions.
c.Keep commitments.
d.Look for ways to improve & promote quality.
e.Work with integrity and in an ethical manner
f.Build commitment & overcome resistance
g.Generate suggestions for improving work.
h.Suggest innovative approaches & ideas.
i.Exhibit objectivity & openness to others’ views.
j.Balance team & individual responsibilities.
k.Give & welcome feedback.
l.Inspire the trust of others.
m.Work ethically & with integrity.
n.Contribute to building a positive team spirit.
o.Puts success of team above own interests.
p.Ask for & offer help when needed.
q.Share expertise with others appropriately.
r.Provide assistance to other team members as needed
s.Support everyone’s efforts to succeed.
t.Volunteer readily.
u.Assess own strengths & weaknesses and continually strive to build knowledge & skills
v.Help to build morale & group commitments to goals/objectives
w.Recognize accomplishments of other Team Members.
W.Ability to facilitate safety & security.
a.Observe & comply with established safety & security procedures.
b.Adhere to all infection control processes at all times.
c.Report potentially unsafe conditions.
d.Use equipment & materials properly.
e.Participate in emergency procedures & drills.
X.Detail oriented, organized & efficient.
Y.Ability to monitor own work to ensure quality.
Z.Acceptable mental & physical health: general health requirements set forth by the policies of the Facility which includea medical & physical examination upon hire.
AA. Ability to cope with the mental & emotional stress of the position.
BB. Must not pose a direct threat to the health & safety of other individuals in the workplace.
Work Schedule:
As scheduled by the Maintenance Director, this position is a minimum of 40 hours per week. May be required to work shifts other than the one originally hired for. Must be able to work weekends and holidays as needed and commit to long hours of work when necessary to reach goals.
Working Conditions:
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•Works throughout the Facility & grounds, both indoors and outdoors.•Moves continually during work hours.•Is subject to frequent interruptions.•Is involved with residents, personnel, visitors, government agencies/personnel, etc., under all conditions and circumstances.•Is subject to hostile and emotionally upset Residents, family members, personnel, and visitors.•Is subject to variable indoor & outdoor temperatures; cold winter/hot summer.•Works beyond normal working hours and on weekends and holidays when necessary.•Is subject to call-back for facility repairs, emergencies (e.g., severe weather, evacuation, post-disaster) approved by Maintenance Director, Director of Plant Operations, or Administrator only.•Attends and participates in continuing education programs pertinent to this position as required by Facility Policy, every payday & as otherwise scheduled by the Administrator.•Is subject to injury, falls, burns from equipment, odors, etc., throughout the workday, as well as to reactions from dust, disinfectants, and other air contaminants.•Regularly required to stand, use hands to finger/handle/grasp/feel; reach with hands & arms, walk, climb, balance, stoop, kneel, crouch, crawl, talk or hear.•Utilizes a variety of hand & power tools.•May occasionally be required to work off-ground (e.g., roof inspection).•Is subject to the handling of and exposure to hazardous chemicals – Personal Protective Equipment supplied.•Is subject to exposure to infectious waste, diseases, conditions, etc., including TB and AIDS & Hepatitis B – Personal Protective Equipment supplied.•Maintains a liaison with the residents, families, support departments, etc., to adequately plan for the needs and safety of the residents.
Essential Job Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1.Maintenance Administration
a.Monitor Maintenance Log/Work Orders for needed maintenance both written and electronic format &schedule in a timely manner per direction of the Maintenance Director; TELS
b.Maintain complete maintenance records, including work orders, supply receipts, invoices; written andelectronically
c.Document all updates, changes, or repairs to rooms/areas that contain medical records or other Resident PHI.
d.Prepare reports &/or maintain logs for various purposes & as required by the Facility &/or for regulatorypurposes.
e.Set an example for the rest of the staff through commitment, appearance, demeanor, attendance, punctuality,fulfillment of job responsibilities, and respectful interaction with management/co-workers/Residents/families/vendors/others.
2.Direct Maintenance
a.Inspect, repair & maintain electrical and mechanical systems throughout the Facility & grounds, includingelectrical room.
b.Inspect, repair & maintain building structures throughout the Facility & grounds.
c.Inspect, repair & maintain plumbing systems throughout the Facility & grounds.
d.Maintain safety & cleanliness of Facility grounds.
e.Maintain painting of interior walls for routine painting and “touch-up” painting.
f.Inspect, repair & maintain heating and cooling systems.
g.Inspect, repair & maintain fire alarm system in accordance with State & Federal regulations & Life Safety Code.
i.Perform routine cleaning of fire alarm system components unless under contract with an outside firm.
h.Conduct fire alarm drills in accordance with State & Federal regulation.
i.Conduct operational testing of emergency power systems.
j.Inspect and maintain sprinkler systems unless under contract with an outside firm.
k.Inspect, repair and maintain ice machines.
l.Inspect, repair and maintain laundry equipment.
m.Inspect, repair and maintain any and all electrically operated equipment throughout the Facility.
n.Perform general building repair.
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o.Perform movement of & repairs to furniture throughout the Facility.
p.Move & load/unload furniture and supplies.
i.Assist with moving of furniture &/or Resident belongings into and within the Facility.
q.Assemble furniture & equipment.
r.Water the Facility grounds (e.g., lawn, trees, shrubs, & flowers) unless under contract with an outside firm.
s.Remove snow/ice on walkways & parking lots to ensure safety of staff, Residents, visitors, & vendors unlessunder contract with outside firm.
t.Spread salt as needed on walkways & parking lots.
u.Inspect, repair & maintain outside lighting.
v.Use equipment & materials properly.
w.Perform other duties assigned by the Maintenance Director, Director of Plant Operations, or Administrator.
3.Contribute to Facility efforts to maintain &/or improve quality of care through the following:a.Perform duties in a manner that is consistent with respecting Resident Rights.b.Report & correct potentially unsafe conditions.c.Serve on designated committees, including active participation in the Safety Committee, as assigned by the Administrator.d.Attend and actively participate in Facility meetings, such as staff meetings, in-services, & designated committee meetings.e.Promote quality assurance.f.Immediately report any suspicion of Abuse, neglect and misappropriation of resident property to the Director of Nursing, Charge Nurse or Administrator.4.Miscellaneousa.Participate in emergency evacuation procedures.b.Maintain conformity to Federal and State Regulations for Long Term Care Facilities.c.Review and adhere to all Facility Policy and Procedures.d.Maintain conformity to Facility Standards as required & uphold organizational values.e.Show respect and sensitivity for cultural differencesf.Promote a harassment-free environment.g.Promote public relations.h.Comply with uniform/attire (which includes name tag, appropriate shoes) and other requirements in accordance with policies and procedures of the Facility.