Talent.com

Admin assistant Jobs in Mesa, AZ

Create a job alert for this search

Admin assistant • mesa az

Last updated: 17 hours ago

Front Desk Admin (Scottsdale)

Lighthouse Psychiatry Brain Health CenterScottsdale, Arizona, United States
Full-time
Quick Apply

Lighthouse Psychiatry | Front Desk Admin (Psychiatry/Behavioral Health).North 90th Ste 750, Scottsdale, AZ 85260.Lighthouse Psychiatry is a mission-driven outpatient psychiatry practice serving Ari...Show more

School Admin - Front Office and Outreach Coordinator

MGRMTempe, Arizona, United States
Full-time
Quick Apply

Pinnacle Charter Schools – Tempe, Arizona (On-site).MGRM Pinnacle operates Pinnacle Charter Schools, a Cognia-accredited network of alternative schools across Arizona.Established in 1995, we’ve sup...Show more

Dental Assistant

Dental Center of FlorenceTempe, AZ, United States
Full-time

At Tempe Smiles Family Dental, we know that exceptional patient care begins with an exceptional team.Serving Tempe and the surrounding communities, our practice is dedicated to combining modern tec...Show more

Admin Safety Coordinator

Fisher IndustriesTempe, AZ, United States
Full-time

Fisher Industries is a vertically integrated family of businesses that provides heavy civil construction and aggregate products across the United States.With over 70 years of experience, the compan...Show more

Assistant Office Manager / Office Assistant

Great Hearts AcademiesGilbert, Arizona
Full-time
Quick Apply

Great Hearts Academies is a nonprofit network of charter schools dedicated to improving education by developing excelling public prep schools.Great Hearts’ academies are substantially outperforming...Show more

Accounts Payable (AP) Admin

CarvanaTempe, AZ, United States
Full-time

Vendor Onboarding Specialist (Corporate Accounts Administrator).If you like disrupting the norm and are looking to join a company revolutionizing an industry then you will LOVE what Carvana has don...Show more

Corporate Executive Admin - 60-75K Base Salary Plus Bonus

Trajan Wealth LLCScottsdale, AZ, USA
Full-time
Quick Apply

B in assets under management and advisement, Trajan® Wealth is one of the fastest-growing Registered Investment Advisor firms in the country.What sets us apart is our fully integrated, in-house mod...Show more

Remote Market Research Participants. No Experience (Ideal For Admin Virtual Assistant)

Apex Focus Group LLCGilbert, Arizona, United States
Remote
Full-time

We're currently looking for individuals across the country to take part in remote paid market research, including online focus groups, product trials, and consumer studies.Earn up to $750 a week in...Show more

Remote Executive Assistant & Admin Operations Expert - AI Trainer ($45-$60 per hour)

MercorMesa, Arizona, US
Remote
Part-time

What you'll do** Mercor is partnering with leading AI labs to advance frontier agent evaluations in executive and office administration.As an Executive Assistant & Admin Operations Expert, you'll b...Show more

Assistant Manager

Burger KingMesa, AZ, US
Full-time

The Assistant Manager (AM) is the operations leader of the restaurant focused on profitability, Guest service, people development, and operations management.The AM supports the Restaurant General M...Show more

Admin Assistant

MassGenicsTempe, Arizona
Full-time

A client of Innova Solutions is immediately hiring an.Position Type: Full time contract, Possible Contract to Hire.Onsite/1st shift/Mon-Fri/8am-4:30pm).Group items by part numbers into bins.Enter p...Show more

ADMIN ASST-HRLY

SSCTEMPE, AZ, United States
Full-time

SSC Services for Education is a Nationwide Best in Class Facility Service Provider.As a member of Compass Group we create clean, safe, and distraction free learning environments for students of all...Show more

Construction Traffic Admin

JLM Strategic Talent PartnersChandler, AZ, United States
Full-time

Who Is Jlm Strategic Talent Partners & What Is Our Role.We partner with national and international prime contractors to provide them with qualified talent they can trust.We accomplish this by sourc...Show more

Procurement Agent (Buyer/Planner Admin)

BoeingAZ,Mesa,USA
Full-time +1

Procurement Agent (Buyer/Planner Admin).Boeing Test and Evaluation (BT&E).Procurement is seeking change agents to join our team as Experienced.Procurement Agent (Associate or Experienced).Enable th...Show more

Dental Assistant

Highland Village Family DentistryMesa, AZ, US
Full-time

Job Opening: Dental Assistant -.Highland Village Family Dentistry.Highland Village Family Dentistry is excited to announce a full-time dental assistant opportunity in our dynamic team.We are curren...Show more

Store Admin Backup

AlbertsonsMesa, AZ, United States
Part-time

PURPOSE: Exemplifies and ensures strong customer service in all areas of the job.Provides accurate records of store sales and related transactions while supporting store sales and the overall opera...Show more

 • New!

Safety Admin Assistant

Granite ConstructionChandler, Arizona
Full-time

Under general supervision of Layne's Safety Department, this position is responsible for performing a variety of administrative and office support functions to ensure the daily operations of the de...Show more

Kafka Admin

Apptad IncChandler, AZ, United States
Full-time
Quick Apply

Job Description: Hands-on experience in developing and testing automation using Terraform and Python/Ansible.MsoNoSpacing">Strong operational experience with Kafka, including deployment, configurat...Show more

Medical Assistant - Research Assistant

Women's Health ArizonaChandler, AZ, United States
Full-time

Medical Assistant Research Assistant.This entry level research position will be instrumental in supporting patient recruitment into various research projects.The Medical Assistant Research Assistan...Show more

People also ask
The highest-paying jobs are:
Front Desk Admin (Scottsdale)

Front Desk Admin (Scottsdale)

Lighthouse Psychiatry Brain Health CenterScottsdale, Arizona, United States
30+ days ago
Job type
  • Full-time
  • Quick Apply
Job description
Lighthouse Psychiatry | Front Desk Admin (Psychiatry/Behavioral Health)

Location: 15300 North 90th Ste 750, Scottsdale, AZ 85260
Job Type: Full-Time, In-Person
Pay: $17–$20 per hour (based on experience, adaptability, and certifications) (opportunities for growth)

About Lighthouse Psychiatry:
Lighthouse Psychiatry is a mission-driven outpatient psychiatry practice serving Arizona communities with evidence-based mental health care. We are committed to professionalism, patient dignity, HIPAA compliance, and a supportive clinical culture. Our front office is central to patient access, care coordination, and the first impression we provide.

Position Summary:
We are seeking a Front Desk Admin to manage patient access, scheduling, EHR documentation, and front-office operations in a behavioral health setting. This role is ideal for candidates with medical office experience who are organized, customer-focused, and comfortable working with mental/behavioral health patients.

What You’ll Do:
Front Desk & Patient Services:
  • Greet patients and visitors; manage check-in/check-out with professionalism and empathy.
  • Answer phones, route calls, manage voicemail, and respond to email/portal inquiries.
  • Prepare new-patient packets and ensure completion of HIPAA, consent, financial, and intake forms.
  • Manage waitlists, cancellations, reschedules, fill open appointments efficiently.
Scheduling & Clinic Operations:
  • Schedule new and follow-up appointments by provider criteria (service type, age, insurance, specialty).
  • Maintain provider calendars and appointment templates in the EHR.
  • Coordinate referrals, follow-ups, and multi-visit treatment series.
  • Monitor no-shows and late arrivals; perform reminder and rebooking outreach.
Records, EHR & Compliance:
  • Enter/update demographics, insurance, pharmacy, and contact information.
  • Scan, upload, fax, and index documents in the EHR (records, legal/disability forms, correspondence).
  • Process Release of Information (ROI) requests per policy; maintain HIPAA compliance at all times.
  • Perform routine chart checks for accuracy and completeness.
Billing Support & Administration:
  • Collect copays/fees, post payments, reconcile daily receipts.
  • Verify basic insurance and coordinate with billing on eligibility or account questions.
  • Track authorizations and external paperwork; maintain spreadsheets/logs accurately.
  • Keep the front office organized; open/close office per protocol.
Team & Cross-Training:
  • Serve as liaison between patients, clinicians, and management.
  • Document calls/messages in EHR or internal systems.
  • Cross-train on additional office procedures; assist with medical office workflows as needed (training provided).

Minimum Qualifications:
  • 2+ years in a medical, mental health, or behavioral health office.
  • Experience with EHR/EMR systems (Athenahealth preferred) and Microsoft Office (Word/Excel).
  • Excellent organization, attention to detail, and time management.
  • Professional written/verbal communication; strong customer service.
  • Ability to handle confidential information with discretion.

Preferred:
  • Psychiatry or behavioral health experience.
  • Insurance verification, authorizations, and basic billing workflows.
  • Medical Assistant (MA) certification or clinical support experience.
  • High-volume scheduling and document management.

Physical/Functional Requirements:
  • Ability to stand, walk, stoop, and bend for administrative operations for extended periods.
  • Ability to lift up to 25 lbs.
  • Visual/auditory acuity for computer work, phone use, and in-person interaction.
  • Strict adherence to confidentiality and safety protocols.

Compliance:
  • Must comply with HIPAA, Arizona privacy laws, and Lighthouse policies regarding Protected Health Information (PHI).
  • Employment contingent on completion of applicable background checks and onboarding requirements in accordance with Arizona law.
  • This position is in-office and serves patients across Maricopa County.

Why Lighthouse Psychiatry:
  • Mission-driven behavioral health practice focused on patient-centered care.
  • Supportive, professional team with structured onboarding and training.
  • Growth opportunities within a specialty mental health clinic.
  • Emphasis on work-life balance; generally, no weekend responsibilities.

Equal Opportunity Employer:
We are committed to building a diverse and inclusive workplace. All qualified applicants will receive consideration without regard to protected characteristics.

How to Apply:
Submit your resume and a brief cover letter highlighting your healthcare administrative experience and availability.

Keywords:
Administrative Assistant, Medical Office Assistant, Front Desk Receptionist, Patient Services Representative, Behavioral Health Administration, Psychiatry Office, EHR/EMR, Scheduling, Medical Records, HIPAA, Insurance Verification, Copay Collection, Healthcare Administration, Clinic Operations, Arizona Healthcare Jobs, Gilbert AZ, Scottsdale AZ, Mesa AZ, Phoenix AZ, Tempe AZ, Chandler AZ, Queen Creek AZ, San Tan Valley AZ, East Valley AZ




    About Lighthouse Psychiatry Brain Health Center:

    Lighthouse Psychiatry is dedicated to providing a patient-centric and quality-focused experience that is grounded in safety, personalization, innovation, and clinical research. No two individuals are alike. Thus, our approach to care delivery incorporates customized treatment solutions tailored to the clinical and mental needs and challenges of the individual. Our integrative services including psychiatric medication management, counseling, TMS, qEEG, Spravato, ketamine, ADHD testing and treatment, and clinical research of novel treatments. We treat our patients as people.