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Admin assistant Jobs in Oceanside, CA

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Admin assistant • oceanside ca

Last updated: 22 hours ago

HR and Operations Admin Coordinator

Crunch FitnessOceanside, CA, United States
$20.00–$25.00 hourly
Full-time

HR and Operations Admin Coordinator.The HR and Operations Admin Coordinator is a highly trusted, detail-driven administrative professional who supports three key departments: Human Resources, Club ... Show more

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Assistant Manager

KFCOceanside, CA, United States
Full-time

The Assistant Manager supports the Restaurant General Manager in the daily operation of the restaurant.This role ensures that all brand standards for food quality, service, cleanliness, and safety ... Show more

Administrative Assistant

Pinsarella FoodVista, CA, US
$40,000.00–$60,000.00 yearly
Full-time

We are seeking a motivated and outgoing.In this role, you will process payroll using our ADP platform.The ideal candidate is highly organized with excellent written and verbal communication skills ... Show more

Assistant Manager

Windsor FashionsCarlsbad, CA, United States
$17.18–$21.25 hourly
Full-time +1

Hourly Position Type Full-Time/Part-Time Education Level High School Category Retail - Management.Windsor Fashions is a leading special occasion and fast fashion retailer founded and operated by ge... Show more

Registered Dental Assistant/Dental Assistant

Elevated SmilesCarlsbad, California, United States
$20.00 hourly
Full-time
Quick Apply

Join our dynamic and personal dental team.We are looking for a positive and approachable individual to join our vibrant cosmetic and general dental practice.If you're passionate about creating a po... Show more

Assistant Manager

Flynn GroupOceanside, CA, United States
Full-time

As an Applebee's Assistant Manager, you will be engaged in all aspects of the day-to-day operations at the restaurant.You are responsible for getting guests and staff passionate about their experie... Show more

Assistant Manager

Rubio's Coastal GrillOceanside, CA, United States
Full-time

Responsible and accountable for restaurant operations, assisting the General Manager, by supporting a productive and profitable restaurant, including Team Member development and documentation, fina... Show more

Dental Assistant

Arlington Modern DentistryVista, CA, United States
$19.00–$26.50 hourly
Full-time

Now is the time to join Vista Modern Dentistry.You will have opportunities to learn new skills from our team of experienced professionals.If you're ready to take your career to the next level and g... Show more

Legal Assistant

KosmosCarlsbad, California, United States
Full-time
Quick Apply

We are a premier, fast-growing law firm located in beautiful.This position is ideal for individuals who are passionate about supporting legal professionals and want to work in a collaborative, fast... Show more

Assistant Manager

Nothing Bundt CakesCarlsbad, CA, United States
$24.00 hourly
Full-time

The Nothing Bundt Cakes (NbC) Assistant Manager works alongside the General Manager and team members to create the highest-quality cakes, a warm, welcoming environment, and superior guest experienc... Show more

HR and Operations Admin Coordinator

Crunch - SIR Fitness LLC.Oceanside, CA, US
$20.00–$25.00 hourly
Part-time

HR and Operations Admin Coordinator .Director of HR, Director of Club Administration, VP of Club Operations.The HR and Operations Admin Coordinator is a highly trusted, detail‑driven administrative... Show more

ASSISTANT MANAGER

Del TacoOceanside, CA, United States
Full-time

This job posting is for a position in a restaurant owned and operated by an independent franchisee, not Del Taco LLC.This means the independent franchisee, and not Del Taco LLC will be your employe... Show more

Medical Assistant

DOCS HealthCarlsbad, CA, United States
Full-time

Attention all Medical Assistants we are calling on you to partner with us to provide services to our Military Service members.We will primarily work weekends, with some occasional weekdays in the S... Show more

Dental Assistant

Dental ViewsVista, CA, United States
Full-time

The Dental Assistant is responsible for a variety of dental assisting duties while promoting a safe and clean environment for providing quality dental care.These duties include, but are not limited... Show more

Assistant Manager

STIIIZYVista, CA, US
$25.00 hourly
Full-time
Quick Apply

Are you interested in working for the world's largest cannabis market with a footprint that covers the entire breadth of the state of California? Are you someone who wants to be part of the growth ... Show more

Dental Assistant

Smile Adventures Pediatric Dentistry and OrthodonticsVista, California, United States
$17.00 hourly
Full-time
Quick Apply

Dental Assistant (DA, RDA, RDAEF).We are a Pediatric Dental and Orthodontic office located in the Vista/Carlsbad area.We are looking for the right candidate to join our team at our growing practice... Show more

Dental Assistant - Registered Dental Assistant

Vista Community ClinicOceanside, CA, United States
$23.00–$25.00 hourly
Full-time

At Vista Community Clinic (VCC), we believe healthcare is more than medicine, it's about hope, community, and impact.For over 50 years, we've been a leader in the community clinic movement, growing... Show more

Dental Assistant

PDS HealthCarlsbad, CA, United States
$19.00–$26.50 hourly
Full-time

Now is the time to join La Costa Dentistry and Orthodontics.You will have opportunities to learn new skills from our team of experienced professionals.If you're ready to take your career to the nex... Show more

Assistant Manager

Jimmy John'sCarlsbad, CA
Full-time

Jimmy John’s history and franchise information go back to 1983 when Jimmy John’s dad gave him two options after high school graduation: join the service or start a business.As much as Jim... Show more

Veterinary Assistant

Mission Pet HealthOceanside, CA, United States
Full-time

At Fire Mountain Veterinary Hospital, we believe that personalized, individualized veterinary care is the core of our mission.You will be joining one of the few remaining family-owned hospitals in ... Show more

People also ask
HR and Operations Admin Coordinator

HR and Operations Admin Coordinator

Crunch FitnessOceanside, CA, United States
22 hours ago
Salary
$20.00–$25.00 hourly
Job type
  • Full-time
Job description

HR and Operations Admin Coordinator

The HR and Operations Admin Coordinator is a highly trusted, detail-driven administrative professional who supports three key departments: Human Resources, Club Operations, and Club Systems Administration. This role ensures that employee records, club processes, and operational systems run smoothly, accurately, and in full compliance with company policies. The ideal candidate is exceptionally organized, thrives in structured workflows, and brings a proactive mindset to improving systems and procedures. They can build rapport easily, and contribute to a supportive, collaborative team environment. They communicate clearly and professionally with managers across all locations and maintain the highest level of confidentiality and integrity.

Key Characteristics

  • Extremely detail-oriented with strong accuracy in administrative work
  • Highly organized with excellent time-management skills
  • Able to follow established procedures while also identifying opportunities to streamline or improve systems
  • High trust / high character, with access to sensitive employee files and confidential information
  • Clear, kind, and professional communicator who interacts well with club management on compliance-related matters
  • Personable and approachable, able to build positive working relationships across departments
  • Quick Learner, and multi-tasker able to balance the administrative responsibilities of multiple departments

Primary Responsibilities

  • HR Administration Support
    • Create and post job ads; manage job sponsorships and tracking
    • Maintain and update offer letter templates
    • Manage user access for hiring platforms and HR systems
    • Send offer letters and launch onboarding workflows
    • Enter new hires into Paylocity and initiate Welcome Packets
    • Collect certifications and maintain employee records
    • Process records requests and track PTO, sick time, and leaves of absence
    • Coordinate Club Connect CPR setup and tracking
    • Maintain compliance reporting: anti-harassment, CPR, and termination reports
    • Active employee documentation needs, such as pay corrections, coaching reports
    • Send separation packets and ensure offboarding documentation is saved to employee files
    • Notify CGO of terminations for COBRA processing
    • Future (if full-time): manage status changes, term checklists, and final check processing
  • Club Operations Support
    • Assist with Waxie and DNA ordering
    • Support ordering and tracking of maintenance parts and supplies
    • Attend company wide meetings as necessary
  • Club Systems Administration Support
    • Assist with member document management
    • Support club systems and workflows as directed by the Director of Club Administration

Why This Role Matters

This position is the operational glue that keeps HR, club administration, and club operations running on all cylinders. By maintaining accurate records, supporting compliance, and ensuring smooth administrative processes, the Operations & HR Compliance Coordinator strengthens the employee experience, supports club leadership, and helps the organization operate with consistency and excellence.

Compensation

Up to $25 per hour. Additional Benefits: Cell phone stipend, Laptop, Employee membership, Personal Training discounts

Schedule

  • Probationary Period, first 90 days: Expected to work set schedule at Head Quarters in San Juan Capistrano, OR at one of our many club locations, specific days and times to be determined upon hiring
  • After completion of probationary period: Custom schedule, to be determined upon completion of probationary period

APPLY TODAY! Compensation: $20.00 - $25.00 per hour