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Admin assistant Jobs in Oceanside, CA

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Admin assistant • oceanside ca

Last updated: 1 day ago

HR and Operations Admin Coordinator

Crunch FitnessOceanside, CA, United States
$20.00–$25.00 hourly
Full-time

HR and Operations Admin Coordinator.The HR and Operations Admin Coordinator is a highly trusted, detail-driven administrative professional who supports three key departments: Human Resources, Club ... Show more

Assistant Manager

Windsor FashionsCarlsbad, CA, United States
$17.18–$21.25 hourly
Full-time +1

Hourly Position Type Full-Time/Part-Time Education Level High School Category Retail - Management.Windsor Fashions is a leading special occasion and fast fashion retailer founded and operated by ge... Show more

Registered Dental Assistant/Dental Assistant

Elevated SmilesCarlsbad, California, United States
$20.00 hourly
Full-time
Quick Apply

Join our dynamic and personal dental team.We are looking for a positive and approachable individual to join our vibrant cosmetic and general dental practice.If you're passionate about creating a po... Show more

Assistant District Manager/Assistant Area Manager

Dunkin'Camp Pendleton, CA, United States
Full-time

The Assistant District Manager is a hands-on operations leader who supports the District Manager by strengthening store-level execution, P&L routines, staffing, training, inventory discipline, and ... Show more

Dental Assistant

InterDent Service CorporationCarlsbad, CA, United States
$23.00–$28.00 hourly
Full-time +1

At Gentle Dental, we value our teammate's smile as much as our patient's smile.Our vision is to provide exceptional, lifelong, integrated oral healthcare services.We enhance the quality of our pati... Show more

Dental Assistant

Brident Dental & OrthodonticsVista, CA, United States
Full-time

Dental Assistant Position at Sonrava.As a Dental Assistant at Sonrava, patient care is your #1 priority and focus.Your ability to value and improve the patient experience will play a major role in ... Show more

Legal Assistant

KosmosCarlsbad, California, United States
Full-time
Quick Apply

We are a premier, fast-growing law firm located in beautiful.This position is ideal for individuals who are passionate about supporting legal professionals and want to work in a collaborative, fast... Show more

Assistant Manager

Nothing Bundt CakesCarlsbad, CA, United States
$24.00 hourly
Full-time

The Nothing Bundt Cakes (NbC) Assistant Manager works alongside the General Manager and team members to create the highest-quality cakes, a warm, welcoming environment, and superior guest experienc... Show more

Server Assistant

Benihana | CaliforniaCarlsbad, California, United States
Full-time

Join the Global Leader in Vibe Dining!.Comprehensive Benefits Package.Medical, Dental, and Vision Insurance for Full.Part Time Employees are not eligible for health.Voluntary Short Term Disability ... Show more

Dental Assistant

Dental ViewsVista, CA, United States
Full-time

The Dental Assistant is responsible for a variety of dental assisting duties while promoting a safe and clean environment for providing quality dental care.These duties include, but are not limited... Show more

HR and Operations Admin Coordinator

Crunch - SIR Fitness LLC.Vista, CA, US
$20.00–$25.00 hourly
Part-time

HR and Operations Admin Coordinator .Director of HR, Director of Club Administration, VP of Club Operations.The HR and Operations Admin Coordinator is a highly trusted, detail‑driven administrative... Show more

Assistant Manager

STIIIZYVista, CA, US
$25.00 hourly
Full-time
Quick Apply

Are you interested in working for the world's largest cannabis market with a footprint that covers the entire breadth of the state of California? Are you someone who wants to be part of the growth ... Show more

DENTAL ASSISTANT

DOCS HealthCarlsbad, CA, United States
Full-time

Attention all Dental Assistants, we are calling on you to partner with us to complete dental exams, treatment, and X-rays to our Military Service members.We will primarily work weekends, with some ... Show more

Dental Assistant - Registered Dental Assistant

Vista Community ClinicOceanside, CA, United States
$23.00–$25.00 hourly
Full-time

At Vista Community Clinic (VCC), we believe healthcare is more than medicine, it's about hope, community, and impact.For over 50 years, we've been a leader in the community clinic movement, growing... Show more

Veterinary Assistant

Banfield Pet HospitalCarlsbad, CA, United States
$17.60–$22.49 hourly
Full-time

Veterinary Assistant Careers at Banfield Pet Hospital.For those who want to put their love of pets into action, there are few jobs more rewarding than that of Vet Assistant.While working closely wi... Show more

Assistant Manager

SonicVista, CA, United States
Full-time

The job: As a SONIC Drive-In Assistant Manager, you are responsible for assisting the general manager in managing the daily operations of the restaurant to provide quality food in a clean, safe, an... Show more

Assistant Manager

Del TacoVista, CA, United States
Full-time

This job posting is for a position in a restaurant owned and operated by an independent franchisee, not Del Taco LLC.This means the independent franchisee, and not Del Taco LLC will be your employe... Show more

Dental Assistant

PDS HealthOceanside, CA, United States
$19.00–$26.50 hourly
Full-time

Now is the time to join College Dental Group and Orthodontics.You will have opportunities to learn new skills from our team of experienced professionals.If you're ready to take your career to the n... Show more

Dental Assistant

Arlington Modern DentistryCarlsbad, CA, United States
$19.00–$26.50 hourly
Full-time

Now is the time to join La Costa Dentistry and Orthodontics.You will have opportunities to learn new skills from our team of experienced professionals.If you're ready to take your career to the nex... Show more

Veterinary Assistant

Mission Pet HealthOceanside, CA, United States
Full-time

At Fire Mountain Veterinary Hospital, we believe that personalized, individualized veterinary care is the core of our mission.You will be joining one of the few remaining family-owned hospitals in ... Show more

People also ask
HR and Operations Admin Coordinator

HR and Operations Admin Coordinator

Crunch FitnessOceanside, CA, United States
1 day ago
Salary
$20.00–$25.00 hourly
Job type
  • Full-time
Job description

HR and Operations Admin Coordinator

The HR and Operations Admin Coordinator is a highly trusted, detail-driven administrative professional who supports three key departments: Human Resources, Club Operations, and Club Systems Administration. This role ensures that employee records, club processes, and operational systems run smoothly, accurately, and in full compliance with company policies. The ideal candidate is exceptionally organized, thrives in structured workflows, and brings a proactive mindset to improving systems and procedures. They can build rapport easily, and contribute to a supportive, collaborative team environment. They communicate clearly and professionally with managers across all locations and maintain the highest level of confidentiality and integrity.

Key Characteristics

  • Extremely detail-oriented with strong accuracy in administrative work
  • Highly organized with excellent time-management skills
  • Able to follow established procedures while also identifying opportunities to streamline or improve systems
  • High trust / high character, with access to sensitive employee files and confidential information
  • Clear, kind, and professional communicator who interacts well with club management on compliance-related matters
  • Personable and approachable, able to build positive working relationships across departments
  • Quick Learner, and multi-tasker able to balance the administrative responsibilities of multiple departments

Primary Responsibilities

  • HR Administration Support
    • Create and post job ads; manage job sponsorships and tracking
    • Maintain and update offer letter templates
    • Manage user access for hiring platforms and HR systems
    • Send offer letters and launch onboarding workflows
    • Enter new hires into Paylocity and initiate Welcome Packets
    • Collect certifications and maintain employee records
    • Process records requests and track PTO, sick time, and leaves of absence
    • Coordinate Club Connect CPR setup and tracking
    • Maintain compliance reporting: anti-harassment, CPR, and termination reports
    • Active employee documentation needs, such as pay corrections, coaching reports
    • Send separation packets and ensure offboarding documentation is saved to employee files
    • Notify CGO of terminations for COBRA processing
    • Future (if full-time): manage status changes, term checklists, and final check processing
  • Club Operations Support
    • Assist with Waxie and DNA ordering
    • Support ordering and tracking of maintenance parts and supplies
    • Attend company wide meetings as necessary
  • Club Systems Administration Support
    • Assist with member document management
    • Support club systems and workflows as directed by the Director of Club Administration

Why This Role Matters

This position is the operational glue that keeps HR, club administration, and club operations running on all cylinders. By maintaining accurate records, supporting compliance, and ensuring smooth administrative processes, the Operations & HR Compliance Coordinator strengthens the employee experience, supports club leadership, and helps the organization operate with consistency and excellence.

Compensation

Up to $25 per hour. Additional Benefits: Cell phone stipend, Laptop, Employee membership, Personal Training discounts

Schedule

  • Probationary Period, first 90 days: Expected to work set schedule at Head Quarters in San Juan Capistrano, OR at one of our many club locations, specific days and times to be determined upon hiring
  • After completion of probationary period: Custom schedule, to be determined upon completion of probationary period

APPLY TODAY! Compensation: $20.00 - $25.00 per hour