Admin [h1.location_city]

Administrative Support - Private Family Office (Irvine, CA)

Part-Time

• Onsite
• $25 / hr
• Stability + Structure

A private family office in Irvine is looking for an Administrative Support professional to help keep daily operations organized, calm, and running smoothly. This role supports a small group of high-level individuals who value maturity, reliability, discretion, and thoughtful communication. If you thrive in a steady environment with predictable routines and clear expectations, this is the kind of opportunity that becomes a long-term home.

Why This Role Is Exciting

You're the organized hub that keeps a high-trust household and office aligned

Very steady, low-chaos environment - ideal for someone who loves structure

You'll support individuals who are kind, consistent, and appreciative of strong admin talent

Direct exposure to executive-level scheduling, coordination, and invoice workflows

As trust grows, responsibilities and scope will naturally expand

Position Details

Schedule :

Monday-Friday, 8 : 30AM-3 : 00PM (25-30 hrs / week)

Start Date : ASAP

Location :

Fully onsite in Irvine

Compensation : $25 / hr

Who Thrives Here

Strong administrative or executive support background

Hour-by-hour calendar precision and exceptional organization

Calm, steady communicator who thinks ahead

Tech-comfortable (Mac preferred)

Able to support multiple individuals in real time

Highly trustworthy, discreet, and detail-oriented

Bonus : Notary experience

What You'll Be Doing

Scheduling + Coordination

Maintain detailed daily / weekly schedules for the CEO and support team

Coordinate personal appointments, wellness visits, training sessions, and household needs

Create and update weekly schedules for the driver / caregiver

Send real-time updates to keep everyone aligned

Communication + Support

Provide light phone support with minimal call volume

Share daily updates with a small, tight-knit team

Keep the office informed of schedule changes

Maintain confidential information, including a master password list

Invoice Processing

Route invoices through a strict approval chain

Send daily status updates to leadership

Ensure final invoices are submitted accurately

Assist with utilities and household-related expenses

General Office Support

Light Mac assistance

Help maintain an organized, steady, low-disruption office environment

Step into additional responsibilities as the role grows

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.