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Administrative Services Analyst II

The County of Riverside Fire Department is seeking applicants for an Administrative Services Analyst II to support the Riverside and Palm Desert locations. The Administrative Services Analyst II serves as a key administrative leader responsible for managing the department's public records program, overseeing administrative operations, and coordinating accreditation activities. This position provides high-level analytical, operational, and organizational support to ensure transparency, compliance, and continuous improvement across the department. The Administrative Services Analyst II is distinguished from the Administrative Services Supervisor by the latter's responsibility for projecting, justifying, recommending, and implementing solutions to a variety of complex problems with limited direction and review from management. The Administrative Services Analyst II is further distinguished from the Administrative Services Officer by the latter's responsibility for planning, organizing and managing administrative services activities in departments requiring a full-time, stand-alone administrative division to complete its mission. The Administrative Services Analyst II is not a natural progression underfill to the Administrative Services Supervisor or the Administrative Services Officer. The department is seeding candidates with experience working with public records, administrative operations, or standards compliance. This position will have a 9/80 or 5/40 schedule.

Meet the Team! The Riverside County Fire Department is one of California's largest integrated, cooperative, regional fire protection organizations. The Department, a unique partnership between State of California Department of Forestry and Fire Protection (CAL FIRE) and the County of Riverside, serves 19 partner agencies and 1 community service district. The Department has five core values: Leadership, Competence, Integrity, Safety, and Customer Service.

Examples Of Essential Duties

Public Records Lead

• Serve as the primary point of contact for all California Public Records Act (CPRA) requests.
• Coordinate request intake, tracking, document searches, and response timelines.
• Review and prepare responsive records, including preliminary redaction and exemption application.
• Maintain organized records repositories, including historical and archival materials.
• Develop and maintain CPRA procedures, templates, and training materials.
• Provide guidance to staff on records handling, retention schedules, and compliance.
• Prepare reports and performance metrics on request activity and responsiveness.

Administrative Services Analyst

• Oversee daily administrative and business workflows for the division.
• Assist with budget preparation, monitoring, expenditure tracking, and forecasting.
• Support purchasing, requisitions, invoice processing, and accounts payable activities.
• Prepare analytical reports, dashboards, and documentation to support leadership decisions.
• Support onboarding, staffing coordination, scheduling, and personnel-related processes.
• Develop, revise, and publish administrative procedures and process documentation.
• Identify opportunities to improve workflow efficiency, customer service, and operations.
• Provide guidance and direction to administrative and clerical staff.

Accreditation Lead

• Coordinate the department's accreditation program, ensuring compliance with relevant standards.
• Manage accreditation timelines, milestones, and ongoing documentation requirements.
• Collect, validate, and organize evidence from operational, administrative, and technical units.
• Maintain a structured repository of accreditation materials, narratives, and performance measures.
• Support internal reviews, audits, and readiness assessments.
• Prepare reports, self-assessment documents, and materials for external peer review.
• Track corrective actions and improvement plans to ensure closure and compliance.
• Communicate accreditation expectations and provide training to staff as needed.
• Promote culture of continuous improvement and data-driven evaluation.

Minimum Qualifications

Option I Education: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Administrative, paraprofessional or technical experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.) Proof of education must be uploaded with application. Experience: One year of professional experience in an administrative capacity. If applicable, this experience must be included in your resume/application.

Option II Education: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Administrative, paraprofessional or technical experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.) Proof of education must be uploaded with application. Experience: Two years of paraprofessional or technical experience in an administrative capacity.

Option III Experience: One year as an Administrative Services Analyst I with the County of Riverside. If applicable, this experience must be included in your resume/application.

All options Knowledge of: Principles of administration, organization and management necessary to analyze and evaluate operations, services and programs; principles and practices of fiscal management and/or budgetary control; grantsmanship; basic elements of supervision; and/or contract monitoring. Ability to: Collect and evaluate data; draw conclusions and formulate recommendations and project consequences of recommendations; monitor expenditures and maintain fiscal control; develop and write grant applications; interpret legislative and administrative mandates and regulations; plan, organize and supervise the work of subordinate clerical or technical staff; establish and maintain effective working relationships with those contacted in the course of work; communicate effectively in written and verbal form.

Supplemental Information

Contact Information For more information regarding the position, please contact Andrea Evans at 951-955-3572 or via email at aevans@rivco.org. Please allow 1-2 business days for a response to general inquires.