Administrative analyst Jobs in Gresham, OR

Procurement Analyst

SIGMA DESIGN has collaborated with a global company seeking an experienced Procurement Analyst to join their facility in Gresham, OR. This company has been operating for over 50 years and is recognized as the world's leading synthetic diamond and super-materials producer. This is a full-time permanent opportunity that offers excellent benefits including 4 weeks PTO in addition to 40 hours of sick time, as well as structured career and professional development.

What is offered:

• Choice of excellent health plans
• Dental and vision plans
• 401k plan and safe harbor with company match up to 6%
• Annual bonus up to 10%
• Generous vacation (4 weeks of PTO + 1 week of Sick Time)
• Salary: $75,000-$85,000

Primary Function: The successful candidate will report directly to the Procurement Manager CVD, as part of a team tasked with managing a CVD diamond facility in Gresham, Oregon. This is a critical site-based role with opportunity for growth. In addition, the role will be responsible for assisting operations, engineering and finance teams on site. This will require critical analysis, decision-making and problem-solving capabilities.

Essential Job Functions - Responsibilities:

• Procure-to-Pay Ownership
• Fully accountable for the complete procure-to-pay process, from inventory issuing, PO/requisition creation through receipt, invoicing, payment resolution.
• Perform weekly stock-level reviews and place replenishment orders, including gathering quotes, securing approvals, confirming orders, tracking lead times, and forecasting requirements.
• Review and revise purchase orders when updates are required.
• Manage PO receipts or requisition-based orders by coordinating with engineering or facilities, confirming delivery, service completion, invoicing variances and resolving missing paperwork.
• Maintain accurate documentation in ERP and SharePoint, ensuring complete audit trails for all procurement activities.
• Train and support stakeholders across the Oregon and California sites on ERP processes, requisition creation, and procurement workflows.
• Review and validate requisition details, ensuring accuracy against supporting documents, cost codes, and purchasing policies.
• Inventory Management
• Monitor inventory levels, safety stock and reorder points. Create new stock items as needed.
• Track usage trends, identify rising consumption patterns, and proactively flag potential stock-out risks.
• Investigate unexpected inventory changes by contacting relevant departments for clarification.
• Supplier Management
• Support supplier negotiations to secure advantageous pricing, lead times, and contract terms.
• Participate in supplier selection processes and onboarding steps in collaboration with relevant stakeholders. Perform supplier vetting and coordinate vendor setup requirements according to company standards.
• Coordinate with quality teams regarding incoming goods requiring inspection or approval.
• Monitoring key suppliers' performances.
• Reduce single-source dependency where feasible by identifying alternate suppliers and supporting diversification strategies.
• Stores Operations & Cycle Counts
• Maintain optimal inventory and stores operations, including access controls and booking-out rules.
• Review inventory issue submissions, validate entries, and investigate discrepancies in real time.
• Lead cycle-counting, including planning, delegation of physical counts, data entry, discrepancy research, variance reporting, and corrective actions.
• Ensure compliance with best practices for inventory accuracy and support continuous improvement initiatives.
• Administrative & Site Support (Oregon and California)
• Provide logistical and administrative support for site projects and compliance activities.
• Assist cross-functional teams with documentation, procurement-related reporting, and operational tasks as required.

Education and Experience: (Knowledge, skills, & abilities)

• Minimum 4+ years of experience in a similar supply chain, procurement, inventory control, or materials management role.
• Experience with JDE or a similar ERP system required.
• Highly detail-oriented, with the ability to manage and organize large volumes of data and documents.
• Strong organizational consistency, task ownership, and follow-through.
• Strong proficiency in Microsoft Office, especially Excel.
• Background in distribution, inventory management, manufacturing operations, and/or materials control preferred.
• Professional certifications such as CPSM, CPIM, or CSCP are a plus.
• Experience with procedural documentation or process writing is an advantage.

Work Environment OFFICE: Standard office environment with normal office related conditions. Occasionally may be required to travel as required to other facilities, clients or suppliers.

Sigma Design is an Equal Opportunity Employer