Assistant controller Jobs in San Mateo, CA

Job Title

Family Assistant

Location

Burlingame, CA 94010

Employment Type

Full-time, 40 hours per week

Schedule

• Monday–Thursday: 11 AM–7 PM
• Friday: 9 AM–5 PM

Flexibility required for occasional schedule adjustments, including family vacations and special projects.

Compensation

$42–48 per hour, based on experience

Start Date

ASAP

Requirements

• Maintain a smoke-free environment.
• Reliable transportation required. (Option to use family car for work related driving)
• Vaccinations (major general vaccines).

About Our Family

We are a family with two parents in demanding but fulfilling careers, requiring them to commute to the city Monday through Thursday. When we are home, we are eager to be fully present with our two boys, ages 14 and 10—whether that's cheering on the sidelines at sports events or embarking on new adventures together. Despite our busy schedules, we place a high value on making the most of our time as a family, and we strive to balance our work and home life in a way that fosters connection and enjoyment. Our Australian Labradoodle adds an extra level of energy and joy to the household.

We love having an organized, calm home environment so that when the workday is over, we can truly unwind and recharge. For us, the little things—like ensuring the compost is emptied before dinner or the kitchen is tidy—make a huge difference in how we can relax and enjoy the evening together. We want to come home to a space that feels calm and welcoming, where we can enjoy our time as a family without distractions.

We have a weekly house cleaner and meal prep service, but we need someone to manage the household day-to-day, including keeping things organized and assisting with the boys' routines. We're looking for someone who shares these values and can help create a home environment where we can truly relax and be present with one another, allowing us to focus on what really matters when we're together.

Who You Are / What We're Looking For

You are a nurturing and attentive individual who values building long-term, trusting relationships with children. You have a unique ability to connect with both our 10-year-old and 14-year-old, understanding their personalities and adjusting your approach to each of their needs. You'll be a positive and steady presence in their lives, developing a warm, respectful bond with each of them.

A key quality we're looking for is someone who speaks the language of teenage boys—understanding their moods, interests, and energy levels. Whether it's engaging with our 10-year-old in his more affectionate moments or keeping our 14-year-old on track while maintaining his independence, you can connect in a way that feels natural and genuine. You're not just there to supervise but to participate, listen, and build a rapport that allows for open communication, respect, and collaboration.

In addition to your ability to bond with the boys, you possess the critical thinking skills to anticipate their needs and adjust daily routines accordingly. You'll know that a long practice means extra food for a hungry athlete or they may need some extra patience after a tough day at school. You'll be proactive in ensuring that each child gets what they need, whether that's support with homework, ensuring their sports gear is ready, or simply understanding when they need a little space or encouragement.

You bring a proactive mindset to household tasks—thinking ahead to what needs to be done, from preparing for the next day's events to organizing and tidying up the home. However, you're also comfortable collaborating with the family and taking feedback on what's most important each day. You're adaptable and can shift your focus based on the family's needs, whether it's a last-minute change in plans or prioritizing specific tasks. This balance of initiative and flexibility is key to thriving in this role.

Key Responsibilities

Family Support

• Pick-ups/drop-offs from school and activities
• Light supervision / homework oversight / childcare
• Prep backpacks/clothing/snacks/sports gear

Household Organization & Maintenance

• Create and/or Maintain household organization systems
• Daily resets and prep home for cleaners
• Light tidying (dishes, surfaces, vacuum high-traffic areas)
• Seasonal swaps (clothing, décor, bedding)
• Prepare and coordinate donation drop-offs
• Event/holiday/guest prep
• Packing/unpacking for travel
• Indoor plant care
• Change batteries, light bulbs, smoke detectors, etc.

Inventory & Errands

• Restock pantry, fridge, and household supplies
• Manage running household supply lists
• Manage household orders and subscriptions (Amazon/Costco/Target**)**
• Handle returns, dry cleaning, and gift shopping
• Package/mail handling, breakdown boxes

Meal Support

• Manage meal prep logistics (reheating meals, organizing containers from meal prep service)
• Coordinate with meal prep services (give feedback, assist with ordering)
• Pack lunches for school
• Light meal prep assistance (baking, simple cooking, snacks for kids)

Laundry & Linens

• Wash/fold/organize laundry
• Ironing/steaming and special garment care
• Linen rotation
• Maintain tidy and well stocked laundry areas

Pet Care

• Walk the family dog
• Manage pet care, including vet appointments and grooming transport
• Maintain pet supplies

Vehicle Upkeep

• Schedule vehicle maintenance
• Clean and organize family vehicles
• Track registration and insurance

Vendor & Property Oversight

• Oversee cleaners/contractors/landscapers
• Research/coordinate repairs and quotes
• Seasonal property maintenance
• Manage outdoor spaces (blow leaves off patio, clean outdoor furniture)

Administrative & Personal Assistant Support

• Travel planning and logistics
• Calendar management (including household schedules)
• Receipt/budget tracking
• Event and appointment coordination

Deep Cleaning & Special Projects

• Work with cleaners on occasional deep cleans (fridge, oven, baseboards)
• Refresh garage/mudroom/entry
• Clean humidifiers/air purifiers
• Organizational projects (gear rotation, clothing sorting)

How to Apply

Please submit a short introduction letter, an updated resume, and 3 professional references with contact information. This role requires a background check.