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Department Administrative Analyst

Department Administrative Analyst (Administrative Analyst/Specialist I)

Compensation and Benefits

Anticipated Hiring Salary Range: $4,799 - $4,895 per month

Full CSU Classification Salary Range: $4,799 - $6,992 per month

This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position.

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Job Summary

The Department Administrative Analyst/Specialist (AAS) works under the direction of, and with the Psychology Department Chair and Associate Chair, as applicable. The AAS is the senior office staff member and lead in the Psychology Department Office responsible for addressing the administrative concerns of the department, one of the largest on campus. The department serves undergraduate Psychology majors and graduate students. The department academic curriculum consists of the undergraduate major and minor options, and three graduate degree programs.

The AAS performs specialized administrative responsibilities and financial accounting of 20 separate accounts totaling $200-250,000, in support of this large academic department, and has a lead role directing office operations, working with the other staff to coordinate and prioritize tasks. The AAS additionally conducts independent analytical management of several critical components of departmental operations. These include interpreting policies and procedures, reporting and evaluating the effective development and administration of departmental programs, and suggesting improvements to operational policies and procedures.

The AAS has the primary role in the analysis and implementation of the department's budget, in conducting financial analysis, planning and accounting, and in advising and consulting with the department chair. The AAS is also responsible for implementing the purchase of supplies, coordinating personnel matters (including faculty searches and contract administration for lecturers, Teaching Associates (TA) and Instructional Support Assistants (ISA)), course scheduling and room arrangement, the accounting of multiple foundation and trust accounts, travel processing, and coordination of communications and information with off-campus visitors and community contacts.

Key Qualifications

• Knowledge of current office methods, procedures, and practices.
• Knowledge and skill in methods and procedures for research and statistical analysis and the ability to apply them.
• Knowledge of budget and purchasing practices, policies and procedures.
• Knowledge of standard office equipment and software packages (i.e. Microsoft Office Suite, Google apps, etc.)
• Mastery of English grammar, spelling and punctuation, and demonstrated competence in presenting standard information in writing.
• Ability to independently interpret and apply a variety of complex policies and procedures to find solutions to a wide range of procedural and office administrative problems.
• Ability to coordinate and delegate workflow to staff and set priorities for the completion of assigned tasks.
• Promote a well-organized, team-oriented office environment that supports the faculty and staff of the department.
• Work effectively with faculty, students, and staff from diverse ethnic, cultural, and socio-economic backgrounds.
• Excellent oral and written communication skills, including performing work assignments that require regular communication with individuals at higher levels within the university or external to the university, often involving sensitive interpersonal situations.
• Ability to work effectively in a fast-paced, multiple-task and multiple-interruption environment and successfully complete many different tasks in a timely manner while maintaining a high level of accuracy.
• Ability to create and maintain program records and provide data for review in developing and implementing strategies to support programmatic goals and enhance processes.
• Excellent use of business mathematics including tracking and reconciling financial data.
• Ability to work independently on complex projects using good judgment and discretion to benefit the department.
• Ability to plan, organize, and coordinate large-scale department projects and events such as the colloquium series, lecture series, workshops, department awards ceremonies, and the department commencement celebration.
• Interpretive skills wherein research, analysis, and evaluation of information are required to solve a broad range of office procedural and office administrative problems.

Education and Experience

Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Preferred Knowledge, Skills, or Abilities:

• Higher education experience serving as a resource on policies and procedures.
• Knowledge of department curriculum and general university organization sufficient to respond to student and general public inquiries.
• Experience using PeopleSoft Financial and HRSA programs, Concur, and Google Calendars.

Department Summary

Psychology is concerned with the scientific study of human behavior and consciousness, and the applications of these findings to the areas of home, school work, and social relations. It covers topics such as learning, cognition, motivation, personality, psychophysiology, sexuality, group processes, cultural factors, and abnormal behavior. Psychology is an area for students interested in learning about the behavior of humans and other organisms.

Deadline & Application Instructions

Applications received by May 13, 2026 will be given full consideration by the search committee.

• Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee.

Please click "Apply Now" to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resum/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references.

Fresno State

California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe.

Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce.

Equal Employment Opportunity Information

California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer.

COVID19 Vaccination Policy

Per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Questions may be sent to hr@csufresno.edu.

Supplemental Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position