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Administrative Assistant 2

Under supervision of the program director, the Administrative Assistant will help manage and coordinate the different activities of the UCR/City of Hope Cancer Research and Education (UCR/CoH-CARE) Partnership program that is funded by a grant from the NIH National Cancer Institute (NCI). This is a part-time (20 hours per week) position. The full salary range for the Administrative Assistant 2 is $25.38 - $35.97 per hour. However, the expected pay for this position is $25.38 - $30.13 per hour. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

Educational Requirements

High school diploma and some college or an equivalent combination of education and experience. Required. Bachelor's degree (preferentially in business administration or related field). Preferred.

Experience Requirements

Experience working for an institution of higher education. Preferred. Minimum of 2 years of experience. Preferred.

Minimum Requirements

Ability to work as a team player and establish and maintain cooperative working relationships. Skill in independently researching questions and making appropriate contacts when problem solving. Excellent oral and written communications skills, including the ability to compose business correspondence, edit and use correct spelling, punctuation, and grammar. Skill in communicating effectively and professionally using tact and diplomacy.

Preferred Qualifications

Knowledge of managing large datasets using spreadsheets and other web tools (e.g., REDCap). Management skills to plan, coordinate, and direct numerous complex activities. Knowledge of University policies and procedures related to grant management and procedural practices, general accounting practices, travel and entertainment reimbursement. Knowledge (or interest in learning) Web page development and maintenance.

In the heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.

For information about our generous employee benefits package, visit: Employee Benefits Overview

General Information

Job Title: BLANK AST 2

Job Code: 004723

Department Head: Xuan Liu

Supervisor: Ernest Martinez

Department Custom Scope

Under supervision of the program director, the administrative assistant will help manage and coordinate the different activities of the UCR/City of Hope Cancer Research and Education (UCR/CoH-CARE) Partnership program that is funded by a grant from the NIH National Cancer Institute (NCI).

Key Responsibilities

General administrative and office work, including keeping calendars, procurement (ordering and reimbursements), advertisement of RFAs, and coordination/communication with UCR and City of Hope Faculty and staff (e.g., for program coordination and UCR/CoH joint grant NIH applications). Scheduling and attending regular (weekly) administration/directors meetings and faculty meetings and keeping minutes/records. Gathering/tracking and organizing program data (e.g., tables of participants and outcomes/accomplishments) from Planning & Evaluation core and project faculty; and assisting in annual NIH program progress reports (RPPRs). Program Web page development (with Web page developer specialist) and maintenance/updating (including initial Drupal training). Organizing/coordinating research symposia, retreats, and committee advisory meetings, including annual external visits by NIH and external advisory board. Tracking of program budget and expenses for all cores/projects with departmental grant analysts.

Other Requirements

Items Used: Standard Office Equipment

Physical Requirements: Bend: Occasionally. Sit: Constantly. Squat: N/A. Stand: Occasionally. Crawl: N/A. Walk: Occasionally. Climb: N/A.

Mental Requirements: Read/Comprehend: Constantly. Write: Constantly. Perform Calculations: Frequently. Communicate Orally: Constantly. Reason & Analyze: Constantly.

Environmental Requirements: Is exposed to excessive noise: No. Is around moving machinery: No. Is exposed to marked changes in temperature and/or humidity: No. Drives motorized equipment: No. Works in confined quarters: No. Dust: Yes. Fumes: No.

Critical Position: Yes.