Document control manager Jobs in USA

Job Description

AECOM is seeking a highly organized and detail-oriented Document Control Manager to support federal infrastructure projects/programs. This position plays a critical role in ensuring the accuracy, integrity, security, and accessibility of project documentation across all phases of project delivery. The ideal candidate will lead document control operations, establish and maintain records management processes, oversee administrative functions, and support multidisciplinary project teams in meeting client, contractual, and regulatory requirements. This position can be located in several cities, including: Robles Junction, AZ; Sonoita, AZ; Casa Grande, AZ; Indio, CA; and San Diego, CA.

Key Responsibilities

• Lead and manage all records management and document control activities for federal projects and programs.
• Develop, implement, and maintain document control procedures, standards, and workflows to ensure compliance with company and client requirements.
• Establish and oversee document management systems, ensuring proper document storage, version control, retention, and retrieval practices.
• Direct and supervise document control personnel, providing guidance, training, and performance oversight.
• Coordinate administrative activities across project teams, ensuring efficient workload distribution and resource allocation.
• Review project documentation for completeness, accuracy, and compliance with contractual and regulatory requirements.
• Interface with project managers, technical staff, clients, subcontractors, vendors, and regulatory agencies regarding document control processes and deliverables.
• Monitor and manage document transmittals, correspondence logs, records inventories, and project closeout documentation.
• Identify process improvement opportunities and implement best practices to enhance document management efficiency and quality.
• Review and manage office invoices, budgets, and administrative expenditures related to document control operations.
• Support audits, quality assurance reviews, and records management compliance assessments.
• Resolve document control issues, administrative challenges, and workflow bottlenecks to maintain project schedules and deliverables.

Qualifications

Minimum Requirements

• Bachelor’s degree and 6+ years of related document control, records management, or project administration experience or demonstrated equivalency of experience and/or education.

Preferred Qualifications

• Bachelor’s degree and 10+ years of document control, records management, or project administration experience supporting federal projects.
• Experience supporting large-scale infrastructure, environmental, transportation, water, or facilities programs for federal agencies.
• Advanced proficiency with electronic document management systems (EDMS), records management software, and Microsoft Office applications.
• Demonstrated experience developing and implementing document control procedures and quality management processes.
• Experience managing project budgets, invoices, and administrative reporting functions.
• Knowledge of federal records retention requirements, quality assurance procedures, and contractual documentation standards.
• Strong leadership, organizational, communication, and stakeholder management skills with the ability to coordinate across multiple project teams and locations.

Additional Information

• Sponsorship is not available for this position

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.