Event coordinator Jobs in Pasadena, CA

Title: Event Coordinator

Location: Venice & Santa Monica Locations (Westside LA)

Pay: Starting $20/hour

Schedule: Full-time, Thursday - Monday nights and weekends

Brand summary

Join the team at SoCal’s first coworking space and become an integral part of a community of individuals, freelancers, entrepreneurs, startups, small businesses, and remote workers who believe that to work for yourself, you don’t have to work by yourself. We’re looking for a talented individual with administrative and hospitality experience, who is well‑versed in customer service, CRM software, and cloud‑based applications. If you’re someone looking to contribute to a team, engage with others, tackle problem‑solving opportunities, and build community around common and uncommon lifestyles, we want to meet you! https://www.blankspaces.com/about/

Job Description

The Event Coordinator is responsible for managing onsite events, film shoots, and conference room bookings at our Venice and Santa Monica locations. This role requires hands-on support with venue layouts, client communication, and vendor coordination, while also assisting the sales and marketing teams with event promotion and member engagement.

Application Process:

3. Submit resume and application
4. Feel free to follow up by contacting the hiring manager
5. Await a call or email to schedule an initial phone or video interview
6. We typically run a 3‑step interview process: in‑person or video interviews with multiple managers, followed by a trial day.

Responsibilities

Event & Venue Operations

• Coordinate onsite events, film shoots, and conference room bookings.
• Manage event logistics including walk-throughs before and after events.
• Set up and tear down furniture, layouts, and AV equipment in alignment with client needs.
• Oversee vendor partners including cleaning crews, security, valet, and catering.
• Ensure venues remain operational, welcoming, and prepared for all bookings.

Client & Sales Support

• Serve as the point of contact for client inquiries related to events and space usage.
• Assist with tours for prospective clients and event planners.
• Support the sales process: drafting and sending contracts, handling billing and invoicing, and following up with leads.
• Build strong client relationships that drive repeat bookings and referrals.

Marketing & Community Engagement

• Capture event photos and create content for social media channels.
• Design flyers, event promotions, and marketing collateral.
• Maintain and update the shared event calendar.
• Draft blurbs for newsletters and digital campaigns to highlight upcoming events.
• Support internal member events by coordinating logistics and executing marketing outreach.
• Assist with online marketing referral listings and partners.

Qualifications

• 2–3 years of experience in event coordination, hospitality, or a related field.
• Strong organizational skills and ability to juggle multiple projects simultaneously.
• Comfortable with hands-on physical tasks such as moving furniture and staging rooms.
• Excellent communication skills, both written and verbal.
• Familiarity with CRM software, billing platforms, and marketing tools is a plus.
• Creative eye for event design, photography, and social media.
• Ability to work flexible hours, including evenings and weekends.

Perks

• Insurance Benefits: Medical, dental, vision, 401k, life, home, car, renters, and more
• Commuter: Monthly allowance for saving the planet by using public transportation
• Community: Access to all BLANKSPACES locations, events, community programming, and membership experiences
• Marketplace: Discounts for restaurants, tickets, vacations, both local and global

Requirements

• Congenial, helpful, and professional personality
• Must love people and value compassion and respect
• Strong interpersonal communication, writing, and grammar skills
• Strong computer and tech capabilities
• Reliable transportation, as you may be required to work at more than one location within Santa Monica and Venice
• Commitment to work nights and weekends schedule
• Strong work ethic, matched with an understanding that there is little to no downtime in this job
• Ideal candidate will have 2-3 years’ experience in events or hospitality
• We HIGHLY value experience with MindBodyOnline, BaseCamp & PipeDrive
• Ability to occasionally assemble/disassemble furniture, lift up to 50lbs
• Must be able to stand, walk, and move about the store for the duration of a shift

Join the team at SoCal’s first coworking space and become an integral part of a community of individuals, freelancers, entrepreneurs, startups, small businesses and remote workers who believe that to work for yourself, you don’t have to work by yourself.
We’re looking for a talented individual with administrative and hospitality experience, who is well-versed in customer service, CRM software, and cloud-based applications. If you’re someone looking to contribute to a team, engage with others, tackle problem-solving opportunities, and build community around common and uncommon lifestyles, we want to meet you!
https://www.blankspaces.com/about/