Greeter Jobs in Downey, CA

The Academic Affairs office at Whittier College is seeking a Temporary Academic Department Management Support.

The position provides administrative support for the Academic Deans/Associate Deans, helps manage budgets for academic departments, provides support for key operations in academic affairs, assists in the management of key functions in academic departments and oversees student workers.

Hours: Monday-Friday
Exempt Status: Non-exempt
Full Time/Part Time status: Temporary (7/6/26-8/31/26), part time (25-40 hrs/week)
Salary Range: $-$ per hour; salary will commensurate with experience, skills, and knowledge.
Reports to: Dean of Faculty
Location/Department: Whittier College / Academic Affairs

Position Duties and Responsibilities

General expectations

• Understand FERPA regulations and maintain confidentiality of student records.
• Maintain confidentiality when instructed by Academic Dean/Associate Dean
• Adhere to academic and budgetary policies
• Uphold Whittier’s commitment to equity and inclusion
• Support student success

Essential functions of the job

• Budget management (1100 ORGNs) for relevant academic departments/programs:Maintain subledger; reconcile monthlyProvide Associate Dean and VPAA with monthly budget reportsAs needed, order supplies; as needed, work with accounting on purchase orders; obtain appropriate authorization for purchases.
• Assist Academic Deans/Associate DeansUnderstand, explain and enforce college policies, including but not limited to: Compliance with college spending policies Compliance with general academic policies and procedures Assist Deans with updating policy and effective communication to faculty and other campus departments.Maintain current FAQs and contacts to facilitate rapid response to questions and correct routing of requestsAs needed assist with reports, grant management, and special projects.
• Assist Academic Deans/Associate Deans with the generation of academic course scheduleAggregate course informationEnter course information into spreadsheetAssist Deans in communication with faculty members
• Assist relevant academic departments/programs with:Searches Assessment logisticsAdministrative requestsFacilities requestsBuilding needs/issuesAssist with orientation for new facultyAssist with events (field trips, speakers, etc.)Work orders with facilities Requisitions for new keys from Campus Safety
• Manage and train student workers:
• Track student hours and job performance
• Student workers should be responsible for:Photocopying Scanning documents Greeter in buildings; answer basic questions (FAQs)Assist faculty with Moodle pagesAssist departments with Dept. webpage maintenance Answer phone and appropriately direct callsAssist Department manager with other tasks as appropriate and as assigned
• Other expectations:Regular training regarding key skills/areasExcelMicrosoft WordRelevant Banner programs/toolsOther tools as neededTitle IX

o And “other duties as assigned” by the Associate Deans, Deans or VPAA.

Duties excluded from this position

• Grading student work
• Generating homework/quiz/test keys
• Maintaining faculty gradebooks/entering grades
• Personal errands for faculty/administrators
• Proctoring exams; etc.
• Lab/room set up; etc.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Previous Experience

Minimum of five years of clerical and office administration experience to include budget management. Experience working in a college or university setting and/or with a student programs preferred. Supervisory experience preferred.

Knowledge and Education

Undergraduate degree or equivalent experience is preferred. Skill in written communication and the knowledge of English grammar, spelling, and punctuation to include the ability to maintain attention to detail, i.e. proofreading and editing. Basic mathematics. Ability to manage time effectively and set priorities, maintain regular office hours, plus occasionally work after hours and weekends. Ability to organize, track, and monitor several projects simultaneously. Ability to establish methods to gather, collate, and classify information, and to maintain accurate records. Ability to maintain confidentially at all times.

Knowledge in Excel, Microsoft Word, and Outlook