Mail processing Jobs in Buckeye, AZ

POSITION TITLE: Payroll and Accounts Payable Specialist

FLSA: Non-Exempt

REPORTS TO: Finance Director

TERMS OF EMPLOYMENT: 12 Month Employment, Benefits

JOB SUMMARY:

The Odyssey Preparatory Academy is seeking a dependable, detail-oriented, and experienced Accounts Payable / Payroll Specialist to join our Finance team. This position combines payroll administration and accounts payable responsibilities and requires a professional who can manage both functions with accuracy, efficiency, and confidentiality.

The ideal candidate has hands-on experience with ADP Workforce Now, strong Microsoft Excel skills—including VLOOKUP and pivot tables—and demonstrated experience with full-cycle payroll processing, garnishments, payroll deductions, and year-end W-2 preparation. We are looking for a proactive problem solver who is organized, collaborative, comfortable working independently, and committed to maintaining accurate financial records while communicating effectively with Human Resources and Finance.

Position Details:

• Reports to: Human Resources Director and Finance Director.
• FLSA Status: Non-Exempt.
• Employment: 12-month, full-time position with benefits.

Key Responsibilities:

Payroll Processing and Administration:

• Manage full-cycle, biweekly payroll processing using ADP Workforce Now.
• Review payroll data, reports, and employee records to ensure accuracy and completeness.
• Process and maintain employee payroll deductions, including wage garnishments, benefit deductions, and paid time off (PTO).
• Manage payroll changes and coordinate with Human Resources to ensure accurate employee information.
• Assist with payroll tax reconciliations, including quarterly Form 941 and annual Form 940.
• Coordinate and process annual W-2 and W-3 forms, ensuring accuracy and timely completion.
• Reconcile monthly balance sheet payroll liabilities and payroll-related expense and tax accounts.
• Generate payroll reports and assist with quarterly and year-end payroll activities.
• Respond professionally to employee payroll inquiries while maintaining confidentiality.
• Support payroll system updates, testing, and process improvements.

Accounts Payable:

• Manage full-cycle accounts payable processes, including invoice entry, expense reports, and payment requests.
• Process weekly vendor payments through checks and ACH transactions.
• Verify supporting documentation and ensure accurate general ledger coding.
• Maintain vendor records, including W-9 information.
• Prepare and process annual 1099-MISC and 1099-NEC forms.
• Reconcile vendor statements and resolve discrepancies.
• Assist with month-end accruals, audits, and financial reporting.
• Maintain organized and accurate accounts payable records.
• Communicate effectively with vendors and internal departments regarding payment inquiries.

Required Qualifications and Skills:

• Hands-on experience with ADP Workforce Now, including full-cycle payroll processing.
• Minimum 1–2 years of experience working with ADP Workforce Now payroll systems.
• Strong proficiency in Microsoft Excel, including practical experience with:
  • VLOOKUP and other lookup functions.
  • Pivot tables.
  • Data sorting, filtering, and analysis.
  • Spreadsheet reconciliation and reporting.
• Experience processing payroll garnishments, employee deductions, and payroll adjustments.
• Experience with year-end W-2 processing and payroll tax reporting.
• Working knowledge of federal and state payroll laws and regulations.
• General understanding of accounts payable, general ledger coding, and account reconciliation.
• Exceptional attention to detail and a commitment to accuracy.
• Strong organizational, communication, and problem-solving skills.
• Ability to independently manage deadlines and maintain confidential employee and financial information.

Preferred Qualifications:

• Experience with QuickBooks Online and Bill.com.
• Experience with payroll reporting, reconciliation, and year-end payroll processes.
• Experience working in a school district or educational organization.
• Associate's degree, bachelor's degree, or equivalent relevant work experience.

Benefits and Employment Information:

• Full-time, year-round employment.
• Health insurance benefits.
• 10 days of sick/PTO.
• Flexible remote/in-person schedule outside of payroll processing dates.

About The Odyssey Preparatory Academy:

The Odyssey Preparatory Academy aims to develop inquiring, knowledgeable, and caring scholars who work to create a better and more peaceful community through intercultural awareness, understanding, and respect. Our scholars will grow as part of a challenging environment that facilitates creativity and fun. Our scholars will be empowered to use their unique talents to become active, compassionate, and lifelong learners. See what our scholars have to say about us! https://youtu.be/pmIJ8m_MY0o