Mail processing Jobs in Topeka, KS

Accounts Receivable Position

The Accounts Receivable position is responsible for effectively and independently administering A/R processes including managing tickets and creating invoices, ACH and EFT transactions and ensuring that those transactions are recorded in the customer's records in ERP. Communicates with company POC's on discrepancies and initiates and follows up on all open issues and requests. This position is an office-based position. Essential duties and responsibilities include:

• Processing all customer accounts receivable billings
• Analyzing each billing transaction from a sales tax perspective and applying the appropriate taxability status and jurisdiction.
• Filing sales and use tax returns on a monthly basis.
• Proactively communicating with dispatch managers to ensure jobs are billed timely and accurately.
• Processing and approving all customer account adjustments and credit requests.
• Recording cash receipts, pre-authorized payments, credit card payments and ACH/EFT batches in ERP to the customer's records.
• Fixing billing issues.
• Working closely with credit/collections clerk in reconciliation of cash payments, customer accounts and adjustment/credit amounts while proactively researching and communicating discrepancies.
• Processing all related company billings for shared expenses at least monthly.
• Processing all equipment rental billing, as directed.
• Ensuring proper maintenance, filing, and storage of records in case of audits.
• Following all verbal and written directions.
• Willingness and demonstrative ability to take direction from senior accounting team members.
• Not afraid to ask questions and request training.
• Participating in required meetings.
• Demonstrating initiative to improve own knowledge, skills, and abilities.
• Tracking all time worked on timesheet software provided.
• Being prepared to answer questions from management and other departments.
• Being a productive team member that supports the team by going where needed, assisting where needed, and maintaining good working relationships (coworkers, management, and external agencies and vendors).
• Ability to handle a great deal of stress over long periods of time.
• Acting in a professional manner.
• Having a good attitude and people skills.
• Fostering harmonious interactions and relationships and maintaining basic standards of civility in the workplace.
• Demonstrating company core values, Service, Family, Safety, Integrity, and Pride.
• Maintaining attendance, punctuality, and dependability.
• Dressing in appropriate attire.
• Adhering to the Code of Conduct, and Confidentiality Agreement.

Other duties: Performs other duties as assigned. Qualifications include:

• High school diploma or equivalent required.
• Good customer services skills to deal with both internal and external customers.
• Good written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite, specifically Excel.
• Proficient with or the ability to quickly learn accounting software.
• Must be responsible, self-motivated, self-starter, personable and well organized.
• Must pass criminal background check, credit check, and drug screening.
• Must read and speak English.
• Complies with all applicable safety, environment, health and waste management policies and procedures.
• U.S. Citizenship, permanent residency, or work visa is required.

Physical demands include:

• Must be able to lift a minimum of 15 lbs.
• Ability to sit for extended periods of time, up to eight hours per day, though possibly more.
• Sufficient manual dexterity to successfully use a computer.
• Sometimes required to stand and/or walk, and make occasional trips from the office area to other site buildings or downstairs to lower training meeting rooms.

Financial responsibilities include:

• Deliver and process banking deposits.
• Process ACH & credit card files.
• Review banks for EFT deposits, research where they should be applied.
• Maintains confidentiality at all times.

Communication: Excellent communications skills required due to the need to work with coworkers, supervisors, management, administration, external and internal customers.

Benefits include:

• 401(k) with 4% match and profit sharing eligible after 1st year.
• Health insurance (2 options) with HDHP and Health Savings Account ($500 employer funded) and PPO.
• Dental insurance.
• Vision insurance with paid time off.
• Compensation package with bonus opportunities and weekly pay.

The Bettis Companies are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Background, and credit check, and post-offer drug screenings may be required.