Materials coordinator Jobs in USA

Purchasing Specialist

Encore's purchasing team plays a critical role in keeping materials flowing, projects on schedule, and technicians equipped across multiple states. We are looking for a Purchasing Specialist who can balance speed with accuracy, stay organized in a high-volume workflow, and spot issues before they slow anything down.

This role requires someone who enjoys comparing vendors, solving material shortages, keeping pricing accurate, and making sure the right part gets to the right place at the right time. If you are the kind of person who catches an incorrect unit price from a mile away, you will thrive here.

Your work centers on turning a stream of material requests, part numbers, and vendor quotes into the right item landing in the right place at the right time. You get a quiet sense of satisfaction from a clean PO, an accurate unit price, and solving a "we are out of this" problem before anyone on the job site even knows about it.

• Organize product requests and identify the best vendor based on pricing, location, and availability.
• Place accurate purchase orders with suppliers, ensuring correct part numbers, pricing, and delivery schedules.
• Communicate material availability and updates to product managers and project teams.
• Work closely with Accounts Payable and internal partners to resolve supplier payment discrepancies.
• Maintain supplier relationships and support tactical purchasing activities including pricing discussions and terms.
• Track pricing trends, lead times, and material changes and share insights with the Purchasing Manager and relevant teams.
• Support purchasing documentation, process updates, and system accuracy.
• Assist with maintaining inventory and forecasting needs when required.
• Three years of purchasing or procurement experience in a high volume, service-oriented, or construction environment
• Strong attention to detail with consistent accuracy in data entry and order placement
• Ability to manage multiple tasks in a fast-paced environment while maintaining organization and follow through
• Proficiency in Microsoft Office and experience using purchasing or inventory management software
• Clear and professional communication skills with the ability to partner effectively across teams
• A proactive mindset with the ability to anticipate needs, identify issues early, and recommend solutions

What Will Make You Stand Out?

• You have a bachelor's degree in Business, Supply Chain, Operations, or a related field.
• You have experience working in a private equity-backed environment or within a scaling, growth-oriented business.

Beyond the Paycheck

• Competitive Pay: Hourly rate based on experience with a performance-based bonus opportunity.
• Tuition Assistance: Paid tuition for fire protection-related schooling needed to obtain licensing.
• Purpose-Driven Work Environment: We believe in working smarter, not harder. You'll be part of a culture that values results, and we empower our team to focus on impactful work.
• Swag: High-quality company swag and attire (t-shirts, hoodies, jackets) at least twice a year.
• People-Focused Culture : We know our greatest strength is our people. That's why we've built a culture that encourages experimentation, learning, and improving together. You'll have the space to share your ideas and help shape a company that is constantly growing.
• Tools for Success: Access to leading-edge web-based productivity tools.
• Health and Wellness: Comprehensive medical, dental, and vision coverage to keep you and your family healthy.
• Retirement Planning: Participation in our Fidelity 401(k) plan with a company match, helping you save for your future.
• Life Insurance: Company-paid life insurance policy of $50,000 to give you peace of mind.

EEO Statement

Encore Fire Protection is an Equal Opportunity Employer.

Encore Fire Protection is an E-Verify Employer.

As an EEO/AA employer, Encore Fire Protection considers applicants for employment without regard to, and does not discriminate based on gender, sex, sexual orientation, gender identity, national origin, age, race, protected veteran status, disability, or any other legally protected status.