Operations analyst Jobs in Springfield, IL

Fiscal Analyst

The Division of Family & Community Services is seeking to hire a Fiscal Analyst for the Office of Housing Stability. In a collaborative environment, this position's primary responsibility is the fiscal management and tracking of grants including budget revisions, payments, reports, etc.; performing onsite budgetary audits and reviews of funded providers; and serving as liaison to the Department's fiscal services staff and Central Budget Office.

Essential Functions

• Develops, manages, and implements financial policies, procedures, and objectives/goals, to promote compliance with state and federal mandates as delineated in the Illinois Department of Human Services (IDHS)/Division of Family and Community Services (DFCS) Grantmaking Manual, Grant Accountability and Transparency Act (GATA), and Federal Funding Accountability and Transparency Act.
• Maintains fiscal record keeping systems for OHS and functions as primary liaison with the Bureaus and Program Units within the Office.
• Provides training and technical assistance to provider agencies and OHS staff related to program and financial policy including procurement, use of forms, payment processing, grantmaking, contract amendment, budget review and revisions, and grant closeout procedures.
• Reviews Department policy and procedures as established by both Federal and State statutes and regulations to determine violations, non-compliance, and detection of significant irregularities in contract and vouchering procedures.
• Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with coursework in business or public administration.
• Requires one (1) year of responsible administrative experience in a public or business organization, or completion of an agency approved professional management training program.
• Specialized Skills Of the one(1) year of required experience, requires one (1) year of professional experience developing, managing, and implementing financial policies for a state or federal grant program. In addition, requires experience working with procurement, performing financial data analysis, performance measurements, fiscal oversight, budget management, systems coordination, and risk assessments while ensuring program and fiscal compliance, and communicating with both interagency and external stakeholders.

Preferred Qualifications

• Two (2) years of professional experience in designing and implementing monitoring processes, such as risk-based monitoring, corrective action plans, performance improvement plans, and tracking adherence to grant deliverables, reporting standards.
• Two (2) years of professional experience analyzing qualitative and quantitative data to assess performance, identify trends, make recommendations, and produce dashboards and reporting tools for internal and external stakeholders.
• Two (2) years of professional experience developing and managing grant budgets, budget revisions, expenditure documentation, fiscal reconciliation processes and producing program manuals, monitoring tools, performance summaries and internal and external stakeholder presentations.

Conditions of Employment

• Requires ability to travel in the performance of duties, with overnight stays as appropriate.
• Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.
• This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest.

Work Hours: Monday-Friday, 8:30am-5pm, 1-hour unpaid lunch.

Headquarter Location: 100 S Grand Ave E, Springfield, Illinois, 62762

Division of Family and Community Services Office of Housing Stability Administration Springfield/Sangamon County

Work County: Sangamon

Agency Contact: DHS.HiringUnit@illinois.gov

Posting Group: Leadership & Management; Social Services

About the Agency: The Illinois Department of Human Services uplifts individuals and communities across Illinois. Our mission is to respond to the needs of all people in Illinois so they can lead healthy, safe, and enriched lives. Our vision is the future we are shaping with dignity and the well-being for everyone in Illinois. Our values are the principles that guide us as we work to remove systemic barriers and create lasting opportunities with Compassion, Accessibility, Responsibility, and Equity.

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• A Pension Program
• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
• 3 Paid Personal Business Days annually
• 12 Paid Sick Days annually (Sick days carry over from year to year)
• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
• Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
• 13 Paid Holidays annually, 14 on even numbered years
• Flexible Work Schedules (when available dependent upon position)
• 12 Weeks Paid Parental Leave
• Deferred Compensation Program - A supplemental retirement plan
• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
• Federal Public Service Loan Forgiveness Program eligibility
• GI Bill Training/Apprenticeship Benefits eligibility for qualifying Veterans
• 5% Salary Differential for Bilingual Positions
• Commuter Savings Program (Chicago only)

For more information about our benefits please follow this link:

This position DOES contain "Specialized Skills" (as that term is used in CBAs).

Revolving Door: Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor ("OEIG") or may be subject to a fine.

APPLICATION INSTRUCTIONS

Use the "Apply" button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources:

• State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
• Non-State employees: on Illinois.jobs2web.com click "Application Procedures" in the footer of every page of the website.

The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: donotreply@SIL-P1.ns2cloud.com systems@SIL-P1.ns2cloud.com