Operations coordinator Jobs in Orange, CA

Titan Environmental Solutions, Inc. is seeking a highly organized, detail-oriented, and proactive People & Operations Coordinator to serve as the operational backbone of our organization. This role plays a central part in maintaining structure, accountability, and a supportive, well-functioning workplace across departments.

The ideal candidate anticipates needs before they arise, follows through consistently, maintains exceptional accuracy, and takes pride in creating organized systems that allow both field and office teams to operate efficiently. This individual will support employee experience, operational compliance, training coordination, fleet oversight, and administrative organization while fostering a professional, stable, and well-supported work environment.

This is a hands-on role within a fast-paced service organization that requires sound judgment, discretion, strong communication skills, and the ability to manage multiple moving priorities with consistency and professionalism.

Pay: $24-$32 Per Hour

Requirements

The People & Operations Coordinator role requires a well-rounded professional who can balance people support with operational oversight in a fast-paced service environment. This position demands exceptional attention to detail, consistent follow-through, discretion, and the ability to maintain structure across multiple priorities.

Because this role supports field operations, fleet management, compliance, and reporting, experience in a service-based industry such as plumbing, electrical, HVAC, environmental services, or construction is highly valued.

The responsibilities outlined below describe the general nature and level of work expected. They are not intended to be an exhaustive list of all duties.

Office Operations & Employee Engagement

• Oversee daily administrative operations to maintain a structured, organized, and efficient office environment, including management of office supplies, Field IH materials, and distribution logistics to branches and designated lockers.
• Maintain office equipment and infrastructure (copiers, headsets, internet systems), ensuring timely servicing and minimal operational disruption.
• Plan and coordinate company events, team lunches, and employee engagement activities, managing logistics, décor, catering, and internal communication.
• Foster a welcoming, professional workplace culture by anticipating employee needs and creating thoughtful, well-organized experiences throughout the year.

People Operations & Human Resources Support

• Serve as the first point of contact for employee HR-related questions and concerns, providing day-to-day support, guidance, and issue resolution while escalating matters to leadership as appropriate.
• Support recruitment and onboarding processes, including drafting offer letters, coordinating pre-employment requirements, managing onboarding logistics, and ensuring new hires are fully equipped and set up for success.
• Maintain accurate and up-to-date employee records, including personnel files, capability lists, directories, and internal systems documentation, ensuring confidentiality and compliance.
• Track and manage employee time off (PTO, sick leave, holidays), monitor balances, coordinate approvals, and partner with payroll and leadership to ensure accurate reconciliation and reporting.
• Coordinate employee equipment setup and replacements (phones, iPads) and support leadership with documentation follow-ups and record maintenance.

Training & Certification Coordination

• Manage weekly Field IH certificate records and ensure ongoing accuracy and compliance.
• Schedule employee training courses and track attendance.
• Maintain certification compliance and proactively monitor renewal timelines.
• Coordinate new course scheduling based on performance reviews and capability assessments.
• Ensure all training documentation is organized, accessible, and audit-ready.

Fleet Compliance, Operational Recordkeeping & Communication

• Oversee fleet compliance by auditing vehicle registrations, insurance, and IIPP documentation; coordinate maintenance, repairs, replacements, and maintain updated vehicle and driver assignment records.
• Maintain organized, audit-ready documentation across fleet, HR, training, and administrative functions, ensuring accuracy, accessibility, and compliance readiness.
• Serve as a central coordination point across departments, facilitating communication, identifying process gaps, and implementing improvements that strengthen operational efficiency and accountability.

Required Qualifications

• Exceptional organizational skills with strong attention to detail
• Proven ability to manage multiple tasks, competing deadlines, and shifting priorities
• Effective time management skills with consistent follow-through
• Excellent written and verbal communication skills
• Ability to work both independently and collaboratively across departments
• High level of professionalism and ability to maintain confidentiality
• Proficiency with Microsoft Office Suite, Google Suite, and digital record systems
• Working knowledge of human resources regulations, payroll coordination, and recordkeeping standards
• Experience tracking employee time off and maintaining accurate PTO records
• Strong problem-solving skills with a proactive, solution-oriented mindset

Highly Preferred Qualifications

• Prior experience working in a service industry field such as plumbing, electrical, HVAC, environmental services, or construction
• Understanding of ticketing workflows, vehicle inspections, reporting requirements, and field-support processes
• Basic understanding of accounting principles and experience coordinating with accounting teams
• Experience supporting fleet compliance, safety documentation, or operational reporting

Physical Demands & Work Environment

This position primarily operates in a professional office environment but may require occasional interaction with field personnel and fleet vehicles.

In accordance with California law and the Americans with Disabilities Act (ADA), the physical requirements described here represent those necessary to successfully perform the essential functions of this role. Reasonable accommodations will be provided to qualified individuals with disabilities upon request.

The role may require:

• Prolonged periods of sitting at a desk and working on a computer
• Frequent standing and walking within the office environment
• Occasional bending, reaching, and stooping
• Lifting and carrying office supplies or equipment up to approximately 25 pounds
• Use of standard office equipment such as computers, phones, copiers, and filing systems

Benefits

Titan Environmental Solutions, Inc. provides a competitive compensation package that includes:

• Group Health Insurance
• Group Dental and Vision Insurance
• 401(k) Retirement Savings Plan
• Paid Time Off
• Paid Holidays
• Paid Sick Leave