Operations coordinator Jobs in USA

Operations Coordinator

Marathon TS is seeking an Operations Coordinator who will play a pivotal role in supporting a Deputy Assistant Secretary of Defense-level organization within the Office of the Under Secretary of Defense for Research and Engineering (OUSD(R&E)) located in Arlington, VA. As the Operations Coordinator you will play a pivotal role in supporting a Deputy Assistant Secretary of Defense (DASD)-level organization within the Office of the Under Secretary of Defense for Research and Engineering (OUSD(R&E)). The mission of the organization is to accelerate the development and integration of advanced technologies to rapidly deliver new warfighting capabilities. As the Operations Coordinator, you will rapidly assess incoming tasks, assign responsibilities, and meticulously document the work. You will work in a mission-driven, complex, fast-paced environment where quick thinking and precise execution are essential to success. If you are a proactive, organized, and detail-oriented individual who thrives under pressure, this is an ideal opportunity for you to make a significant impact. Work location is on site at the Pentagon in Arlington, Virginia.

Primary Responsibilities Will Include But Are Not Limited To:

• Triage Incoming Tasks: Receive and assess incoming requests, tasks, and assignments with a sense of urgency, ensuring they align with organizational objectives and priorities.
• Responsibility Assignment: Efficiently allocate tasks to the appropriate team members based on their skills, expertise, and availability, considering project timelines.
• Documentation: Maintain comprehensive and organized records of task assignments, progress, and completion.
• Communication: Facilitate clear and effective communication among team members, ensuring everyone is informed and aligned on task assignments and objectives.
• Quality Assurance: Conduct quality checks on completed work to ensure it meets established standards and quality requirements.
• Process Improvement: Continuously evaluate and refine organizational processes to enhance efficiency, responsiveness, and overall effectiveness.
• Reporting: Generate regular reports on task status, workload distribution, and efficiency metrics to support data-driven decision-making.

Required Qualifications:

• Proven experience in a fast-paced, task-driven environment supporting Senior Executives, General Officers, Flag Officers, Chief Executive Officers, or equivalent organizational leaders.
• Must be highly organized with meticulous attention to detail.
• Strong communication and interpersonal skills, with the ability to work effectively in a collaborative team setting.
• Proficiency in task management and documentation tools.
• Self-starter, able to take initiative and accomplish work independently with minimal guidance.
• Ability to adapt to changing priorities and maintain composure under pressure.
• A proactive and solution-oriented mindset.

Desired Qualifications:

• Familiarity with the DoD Correspondence and Task Management System (CATMS), Joint Staff Action Process (JSAP), and/or Task Management Tool (TMT).
• Familiarity with DoD 5110.4-M, "Manual for Written Material" including DoD business rules for preparing Read Ahead (RAH) materials, Action Memos, and Info Memos.
• OSD, Joint Staff, Service Staff, or other Pentagon staff experience is desired.

Education Requirements:

• Bachelor's degree or equivalent work experience.

Clearance Requirements:

• Active TOP SECRET clearance with eligibility for Sensitive Compartmentalized Information (SCI).
• U.S. Citizenship is required for this position.

Marathon TS is committed to the development of a creative, diverse and inclusive work environment. In order to provide equal employment and advancement opportunities to all individuals, employment decisions at Marathon TS will be based on merit, qualifications, and abilities. Marathon TS does not discriminate against any person because of race, color, creed, religion, sex, national origin, disability, age or any other characteristic protected by law (referred to as "protected status").