Practice administrator Jobs in Eugene, OR

Department Summary

The Office of the Vice President for Research & Innovation (OVPRI) promotes excellence in research at the University of Oregon. Research, both basic and applied, is fundamental to the mission of the University and is essential to Oregon’s economic and civic vitality. The office is committed to enhancing these efforts by providing administrative and financial support for sponsored programs, including identification of funding opportunities, proposal submission, research compliance, and contracts and grant administration. The office supports interdisciplinary research centers, essential core facilities and emboldens innovation and economic development through strategic partnering and technology transfer initiatives.

Sponsored Projects Services (SPS) works with the University community -- especially faculty principal investigators (PIs) and department grant administrators (DGAs) but also including UO administrative officials, business managers, and affiliated organizations such as the UO Foundation -- to provide services in two main areas:

1) Proposal Preparation and Clearance – from application materials and budget assistance, to final review, official endorsement, and submission of proposals to funding agencies, public and private, for support of research, instruction, and public service projects.
2) Grant and Contract Administration – from inception by review and acceptance of awards and account set up, through the award’s administration, financial reporting, and final closeout.

Position Summary

The Sponsored Projects Administrator 1 performs administrative and financial duties and is responsible for supporting and contributing as a service resource related to the management of grants, contracts, and sponsored programs, and for providing faculty, researchers, and staff with guidance on financial, administrative, and regulatory issues arising from the application for and the execution of sponsored awards and agreements.

There is a significant emphasis on budgeting, financial and accounting activity, and financial and operational monitoring in this position. The successful candidate will have a strong customer service focus, be a self-starter who is able to work independently and as part of a team to meet shared and individual goals, and who has demonstrated the ability to be flexible, adaptable, and responsive. In addition, the successful candidate will have the ability to work effectively with faculty, staff, and students from diverse backgrounds and will maintain the highest ethical standards.

Pre-Award Specific Duties:
• Intake, review, approve, and submit proposal documents for sponsored projects, including requests for special handling (e.g. cost-sharing, reduced/limited F&A, etc.).
• Work with principal investigator(s) and departmental grant administrators (DGAs) to determine budgetary needs, assist with proposal budget preparation, and perform reviews for accuracy and compliance with University of Oregon policies, Uniform Guidance (2 CFR 200), or sponsor guidelines and limitations.
• Review/approve pre-award spending indexes.

Award Set-Up Specific Duties:
• Review award notifications, noting special terms and conditions.
• Ensure compliance before setting up account.
• Create Banner account, input budget and set reporting dates.

Post-Award Specific Duties:
• Monitor, review, and approve sponsored projects funds for allowability, allocability, reasonableness, and consistency of treatment.
• Review of post-award functions, including but not limited to new award reviews, annual reviews, close-outs, and JV transfers.
• Compile, review, and submit sponsored project invoicing, financial reporting, prior approval requests, and other sponsor requests/reports as required.

Minimum Requirements

• Bachelor’s degree
OR
• Two or more years experience focused in office, clerical work or compliance.