Program administrator Jobs in Carlsbad, CA

Field Administrator - Camp PendletonRQ Construction, LLC is seeking a full-time, onsite Field Administrator to support our construction operations at Marine Corps Base Camp Pendleton in North County San Diego.As a Field Administrator, you'll be an integral part of the onsite project team, providing administrative and compliance support that helps keep construction activities organized and running efficiently. This is an excellent opportunity for an experienced administrative professional, or someone with a strong administrative background who is interested in entering the construction industry to join a growing and fast-paced organization.Position DetailsPay: $26.00–$30.00 per hour, depending on experienceSchedule: Full-time, generally 6:00/7:00 AM–2:30/3:30 PM PSTHours: 30+ hours per week; adapts to project team needsBenefits: Medical, Dental, Vision, and 401(k) with company matchThe Field Administrator provides essential administrative support to an active construction project located on a military installation. You will work closely with the project team and various stakeholders, handling a broad range of administrative, compliance, coordination, and documentation responsibilities.Your duties may include:Processing Federal certified payroll and supporting related compliance requirementsCoordinating base access requestsManaging project vendors and assisting with vendor-related administrative needsRequesting and maintaining tier insurance documentationSupporting onsite facility management activitiesMaintaining accurate project records and document controlScheduling and coordinating meetings and project eventsPreparing meeting agendas and recording/distributing meeting minutesProviding general administrative support to the onsite construction teamHandling sensitive and confidential information with appropriate discretionCommunicating professionally with customers, vendors, project personnel, and other stakeholdersManaging multiple priorities while maintaining accuracy and organization in a fast-paced project environmentThe ideal candidate is organized, dependable, detail-oriented, customer-focused, and comfortable managing competing priorities. Strong communication skills, sound judgment, professionalism, and the ability to handle sensitive information are important in this role. We're looking for an administrative professional who can work independently while collaborating effectively with a busy project team.RequiredAt least two years of experience in an administrative positionStrong computer skills, including Microsoft Office, Outlook, and internet-based applicationsExcellent organizational and communication skillsAbility to learn and adapt to new software, systems, and processesStrong attention to detail and ability to manage multiple assignmentsPreferredExperience with Oracle and/or LCPtrackerAccounting experienceExperience processing Federal certified payrollPrevious experience in the construction industryFluency in SpanishRQ Construction, LLC is a full-service contracting and design firm specializing in Design/Build projects with a strong focus on the Department of Defense.Our mission is "to provide our customers the best built environment while being the first choice of all stakeholders."If you're an experienced administrative professional who enjoys a hands-on, fast-paced environment and wants to contribute directly to the success of a construction project, we encourage you to apply and join the RQ Construction team.We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, creed, gender (including gender identity and gender expression), religion (all aspects of religious beliefs, observance or practice, including religious dress or grooming practices) marital status, registered domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition (including cancer or a record or history of cancer, and genetic characteristics), sex (including pregnancy, childbirth, breastfeeding or related medical condition), genetic information, sexual orientation, veteran status, or any other basis or status protected by federal, state, or local law or ordinance or regulation.All candidates considered for hire must provide evidence of identity and U.S. work authorization at the time of hire. Additionally, all candidates must successfully pass a drug screening and commercial criminal background check, including a stricter Department of Defense background check, for access to job site at military base (if applicable for position being hired for).

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