Program associate h1.location_city

Job Title: Marketing Program Manager/Program Manager

Location: San Diego, CA/Remote

Duration: 6 Months Extendable Project

JOB DESCRIPTION

Do you love bringing order to complex, cross-functional work? Are you energized by building repeatable processes, workback schedules, and rituals that keep teams on track? As a Marketing Project Manager, you will be the operational backbone of our integrated marketing planning process ensuring our plans are clear, timelines are realistic, and cross-functional teams are set up to execute on time.

Reporting into the Demand Gen Leader, you ll partner closely with Demand Gen, Field Marketing, Corporate Events, Brand, Partner Marketing, Industry Marketing, Corp Strategy, Analytics, and Marketing Operations to manage our biannual planning cycles end-to-end. You ll own the day-to-day project management of the planning process so leaders and marketers can focus on building great programs.

The impact you will have:

• Lead the planning drumbeat: Manage biannual marketing planning cycles from kickoff through plan lock. Drive timelines, milestones, and deliverables to ensure consistent processes and on-time execution across all workstreams.
• Own project plans and dependencies: Build and maintain detailed workback schedules, Asana projects, and milestone trackers that outline inputs, reviews, approvals, and hand-offs. Keep teams aligned and accountable through structured tracking and status updates.
• Facilitate cross-functional execution: Lead recurring planning meetings and stage gates set agendas, guide discussions, capture decisions, and ensure follow-ups are completed. Maintain clear communication across collaboration channels to keep all stakeholders aligned.
• Manage progress and risks: Track performance against milestones and SLAs, flagging potential blockers or resource gaps early. Provide actionable recommendations to maintain momentum and delivery quality and hold teams accountable to deliverables.
• Champion continuous improvement: Refine planning templates, workflows, and governance documentation to increase efficiency and predictability by 15%. Partner with stakeholders to institutionalize scalable, transparent best practices.
• Enhance communication and visibility: Deliver concise, data-driven updates for leadership. Prepare executive summaries and dashboards that highlight progress, dependencies, and risks.
• Integrate tools and data: Collaborate with Operations and Analytics teams to connect planning processes with performance dashboards, strengthening visibility and enabling data-informed decision-making with the ultimate goal of lowering manual overhead and improving the marketer experience, while being able to track data critical to our leadeship team.

What we look for:

• Experience: 5 7+ years of experience in project management, marketing operations, or program coordination in a B2B or SaaS environment, working across multiple stakeholders and workstreams.
• Project & time management: Proven ability to manage complex timelines, competing priorities, and many moving pieces at once, with a no detail is too small mindset and a track record of delivering on time.
• Cross-functional collaboration: Comfortable working with a wide range of partners (Demand Gen, Field, Events, Web, Creative, Analytics, Sales, etc.), driving clarity on who owns what, and holding teams accountable to agreed deadlines in a respectful, collaborative way.
• Communication & facilitation: Excellent written and verbal communication skills; skilled at leading working sessions, summarizing decisions and tradeoffs, and making complex plans easy to understand for different audiences, including managers and senior leaders.
• Tools & systems: Hands-on experience with project management and collaboration tools such as Asana (or similar), plus proficiency with Google Workspace (Docs, Sheets, Slides). Experience with Salesforce, BI tools (e.g., Tableau) and/or marketing automation platforms is a plus.
• Data-first mindset: Comfortable working with dashboards and basic reporting to understand performance and progress, and using data to inform recommendations or escalate risks.
• Process orientation & growth mindset: You enjoy creating structure, improving processes, and finding more scalable ways of working, while staying flexible as priorities evolve in a fast-paced environment.
• Team player: Someone colleagues are excited to work with low ego, proactive, dependable, and positive, with strong interpersonal skills and a company-first mindset.

Keywords: B2B, SaaS, Asana, Marketing