Program coordinator Jobs in Fremont, CA

HR Coordinator

Ultima Genomics is a rapidly growing company that is developing ground-breaking genomics technologies. Our mission is to continuously drive the scale of genomic information to enable unprecedented advances in biology and improvements in human health. We have developed a foundational new approach to sequencing at scale that overcomes limitations due to the high costs of current technologies. We are well-funded and have raised approximately $600 million from global top-tier investors. Our team brings together unique and diverse expertise across multiple disciplines, from healthcare and life sciences, to engineering, to technology and software and beyond. We are a collaborative group, including successful entrepreneurs, chemists, hardware and software engineers, genomics and biotechnology experts, molecular and computational biologists, software and algorithm experts, and operations and commercial leaders. Join us to develop and commercialize technologies that unleash the power of genomics at scale and empower the future of human health.

We are looking for a highly motivated HR Coordinator to join our Human Resources team!

As an HR Coordinator, you will serve as a key resource for HR operations, providing administrative support across functions including recruitment, onboarding, offboarding, employee records management, and compliance. This role offers the opportunity to collaborate with employees across the organization.

This is an onsite full-time position based in our Fremont CA office.

How You'll Contribute

• Administer all tasks for onboarding, new hire orientation, ongoing changes, and offboarding, including but not limited to background checks, initiating new hire onboarding process, maintaining employee files and records in the system, processing on-going changes, and offboarding documentation
• Act as the primary HR contact to administer and execute human resource programs and procedures including but not limited to employee referral bonuses, spot bonuses, educational assistance program, intern program, monitoring/responding to employee questions, employment verifications, and unemployment claims
• Assist in employee and candidate immigration matters
• Generate reports and org charts as well as assist with data analysis for HR metrics, audits, and compliance filings
• Assist with recruitment logistics, including reviewing job descriptions, preparing job requisitions, posting positions to external job sites, scheduling interviews, and communicating with candidates and hiring managers
• Assist with equity administration, including but not limited to new hire grants, offboarding share information communication, and other quarterly processes and procedures
• Assist with the review and analysis of new HR updates to ensure compliance with federal, state, and local employment laws and regulations, while staying aligned with standard business practices
• Assist with HR and Business Operations projects and other job duties as assigned

Qualifications, Skills, Knowledge & Abilities

• Bachelor's degree in Human Resources, Business Administration, or a related field preferred
• Minimum of 1-2 years of experience in an HR support or administrative role
• Be able to use computers proficiently, including Microsoft Office Suite (Excel, Word PowerPoint, Outlook) and data entry
• System savvy. Experience using HR systems and talent acquisition tools such as ATS (Greenhouse), Glassdoor, recruiting platforms, such as Indeed and LinkedIn, is preferred
• Strong problem-solving skills and ability to prioritize in a fast-paced environment and work independently
• Ability to handle confidential information with discretion
• Demonstrated ability to build strong and collaborative working relationships with candidates, colleagues, and internal customers
• Strong organizational and calendar management skills with attention to detail and accuracy
• Excellent interpersonal, written, and verbal communication skills
• Knowledge of HR best practices and employment/labor laws is a plus

At Ultima Genomics, your base pay is one part of your total compensation package. This role pays between $28/hour and $32/hour, if performed in California, and your actual base pay will depend on your skills, qualifications, experience, and location. Please note that the compensation details listed in US role postings reflect the base pay only, and do not include equity or benefits. This role is also eligible for a competitive benefits package that includes: medical, dental, vision, life, and disability insurance; 401(k) retirement plan; flexible spending & health savings account; paid holidays; paid time off; employee assistance program; and other company benefits.

Ultima Genomics is proud to be an equal opportunity workplace and is an affirmative action employer. We provide equal employment opportunity for all applicants and employees. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, citizenship, age, physical or mental disability, military or veteran status, marital status, domestic partner status, sexual orientation, genetic information, or any other basis protected by applicable laws. See also Ultima Genomics' EEO Policy and Know Your Rights. If you have a disability or special need that requires accommodation, please let us know by contacting recruiting@ultimagen.com.