Program coordinator Jobs in Sunnyvale, CA

Job Title: Program Coordinator
Job Description

The Program Coordinator is responsible for the comprehensive planning, implementation, and support of new and restructured programs, focusing on business development and customer service. The role includes planning and managing logistics for client relationships, marketing, and internal operations. This position requires independent execution of assigned duties with continuous communication with management, and collaboration with stakeholders across clinical, administrative, ancillary, and service departments, including the School of Medicine.

Responsibilities

• Lead and support projects to enhance internal operations and overall growth, including documenting project scope and setting clear project expectations.
• Establish workgroups to address processes and procedures necessary for existing and new services, and distribute relevant communication regarding project activities.
• Facilitate patient inquiries and visits by understanding Care Coordination workflow and key components.
• Manage the production of marketing and event materials for all international internal and external activities.
• Assist in the selection process for consultants, contractors, and vendors.
• Implement quality control measures to ensure compliance with department, hospital, and university policies.
• Facilitate assessment, documentation, and recommendations for business process flow changes necessary to achieve project outcomes.
• Demonstrate the ability to work with any customer, client, or vendor regardless of race, gender, sexual orientation, religious, or cultural beliefs.
• Act as an ambassador in community dealings during assignments.
• Perform other related and incidental duties as needed or assigned.

Essential Skills

• Bachelor’s degree from an accredited college or university.
• Skills in healthcare, Excel data entry, project coordination, event planning, and event calendar management.
• Proficient in Microsoft products, especially Excel.
• Strong customer service skills and the ability to adapt to schedule and work tasks.
• Ability to learn and pick up tasks quickly.
• Support New Hire Orientation (NEO).
• Data entry skills.

Additional Skills & Qualifications

• Understanding of project management methodology and process/performance improvement principles.
• Demonstrated ability to analyze and synthesize a high volume of information.
• Ability to write clear, concise research documents with attention to accuracy and detail.
• Excellent written, oral, and interpersonal communication skills.
• Additional language skills (other than English) are highly preferred.
• Ability to interact with diverse groups and an international audience.
• Organizational skills to handle multiple projects simultaneously, prioritize, meet deadlines, work independently, and solve problems.
• Ability to maintain confidentiality and exercise independent judgment and initiative.
• Skilled in using personal computers (Word, Excel, Access, online databases, CD ROM, and the internet).
• Ability to develop materials for marketing, event planning, and education.
• Ability to establish and sustain relationships with staff and various internal and external working groups.
• Familiarity with or ability to quickly become familiar with the organization and services provided by an academic medical center.

Work Environment

This is a hybrid role requiring onsite presence 2 days a week or as needed across the SHC campus locations. The schedule will be coordinated in advance with the manager. The ideal candidate is comfortable with hybrid work, can come into the office when necessary to visit the warehouse and review inventory, and can work independently.

Job Type & Location

This is a Contract position based out of Palo Alto, CA.

Pay and Benefits

The pay range for this position is $40.00 - $45.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Palo Alto,CA.

Application Deadline

This position is anticipated to close on Jun 22, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the ., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.