Proposal coordinator Jobs in Austin, TX

Proposal/Marketing Pursuits Manager

Join American Structurepoint and become part of a team that goes the extra mile for our clients and communities. We live by our values - respect, staff development, results and family. Our team is encouraged to explore new ideas and turn our clients' dreams into reality. With exceptional benefits, training, and mentorship, we pave the way for a rewarding career. Ready for more than just a job? Explore opportunities with us and help improve the quality of life in the communities we serve.

Group: Marketing + Communications

Location: Tampa, FL Orlando, FL. Austin, TX, Round Rock, TX (on-site)

The American Structurepoint Marketing + Communications Group develops the strategies and tactics to promote American Structurepoint's services. It is our goal to deliver strategic marketing and communications initiatives in support of American Structurepoint's mission and market share growth objectives.

We are seeking an experienced Proposal Manager to join our fast-paced and exciting team! We help set the bar for the industry and the ideal candidate will set the bar high by being motivated, organized, an outside-the-box thinker, and will have excellent oral and written communication skills. The Proposal Manager is responsible for leading proposal development for our firm's largest and most complex pursuits across all office locations, especially in new growth markets. The Proposal Manager will also be responsible for advising proposal coordinators on key pursuits throughout the entire proposal life cycle in response to strategic requests for proposals (RFPs). They will also assist in hiring, onboarding, and ongoing training and development of proposal coordinators.

The successful candidate should be experienced at leading proposal teams, coordinating and managing proposal related meetings, refining and following proposal processes and best practices, with proven ability to create all necessary proposal related documents.

Responsibilities

• Prepare/develop high-quality architecture and engineering (A/E) proposals, qualification documents, and presentations for the company's highest profile/most complex proposal pursuits, regardless of A/E discipline.
• Coordinate winning shortlist presentations through the development of creative content, facilitation of presentation rehearsals, and presentation coaching.
• Advise a team of proposal coordinators in their development of high-quality A/E proposals, qualification documents, and shortlist/interview presentations.
• Attend strategic kickoff meetings; work with proposal coordinators to compile necessary information to develop proposals, presentations, and qualifications, and coordinate with other A/E teaming partners.
• Provide the team of proposal managers and proposal coordinators with additional quality control/quality assurance reviews of proposal deliverables as requested.
• Provide proposal reviews and QA/QC on key pursuits across the US to ensure the win strategy/theme, critical success factors, and differentiators are clearly articulated and to ensure proposal requirements are being met.
• Assist in the hiring, onboarding, training, and mentorship of new staff and/or assist in the ongoing training of proposal coordinators. This includes regular coaching of our proposal team on proposal development best practices and the firm's proposal process.
• Communicate with all levels (executives, engineers, architects, project managers, and technical staff).
• Meet tight deadlines and manage multiple tasks.
• Facilitate brainstorming/strategy meetings with key individuals to gather information and edit technical content.
• Research and maintain competitor analysis and market research.
• Identify key goals, objectives, or outcomes.
• Uphold company brand standards and maintain proposal standards.
• Seek continual refinement and improvement of existing processes and implement enhancements to improve efficiency and productivity.
• Manage proposal team assignments and workload distribution among the proposal team.
• Conduct regular competitor proposal peer reviews and document new ideas/trends to strengthen the firm's future proposals.
• Attend proposal debriefs and seek regular client feedback on proposals to better inform the firm's future proposal responses.
• Ensure lessons learned from client debriefs and other best practices are documented and shared across all members of the proposal team and other key staff within the organization to help clarify reasons why we win or lose.
• Other duties as assigned

Qualifications

• Bachelor's degree in Communications, English, Business, Marketing, Journalism or related degree.
• 10 or more years of proposal development experience in the architecture, engineering, or construction industry.
• 10 or more years of experience developing and submitting proposals to state departments of transportation, such as FDOT, and other similar agencies.
• Willingness to travel at least 15% to company's design centers outside of Florida to collaborate with teams and ensure proposal success.
• Proficient in the use of Deltek Vision or similar CRM.
• Proficient in Microsoft Office.
• Proficient in the use of Adobe Acrobat Software.
• Ability to work under pressure and meet tight deadlines.
• Excellent copywriting skills and should be able to rework technical content for a wider audience.
• Ability to build excellent working relationships to attain goals.
• Organized, self-motivated, confident, energetic, and creative.
• Effectively communicate and make best use of interpersonal skills.
• Ability to deliver creative and innovative thoughts.
• Strong ability to multi-task to sustain a number of projects at once.
• Ability to meet schedules, organize complex material, determine appropriate level of effort, understand technical and professional service-related material and work with minimal supervision.

Preferred Qualifications:

• Five or more years of proposal development experience in the architecture, engineering, or construction industry.
• Five or more years of experience developing and submitting proposals to various agencies across the US, including state departments of transportation.
• Proficient in the use of Deltek Vision.