Proposal coordinator Jobs in Mesa, AZ

About Us Capital Pump & Equipment (CPE) is a leading provider of industrial pump rentals and fluid-handling solutions. We support critical industries with innovative equipment, responsive service, and deep technical expertise. We're known for keeping operations moving efficiently and we're looking for talented individuals to join our team!

The Role We are seeking a Project Coordinator who will play a critical role in supporting project execution from contract through closeout, serving as the central point of contact for project-related administrative needs. Periodic field involvement to ensure alignment between office coordination and on-site activities will be required. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced construction environment.

What We Offer

• Competitive salary pay with opportunities for growth.
• Supportive, performance-driven team culture.
• Comprehensive benefits package, including:
• Medical, dental, and vision (eligible after 30 days).
• 401(k) with company match.
• Paid holidays and PTO.
• Company-paid Short-Term Disability and Life Insurance.
• Ongoing training and career development.

Key Responsibilities

• Maintain and organize project documentation, including contracts, submittals, RFIs, change orders, and permits.
• Help to align billings with contract obligations to support accurate financial reporting and project success.
• Coordinate project schedules, meetings, and communications between internal teams, subcontractors, and clients.
• Track project progress and update stakeholders on KPIs.
• Assist with budgeting tasks, invoice tracking, and cost documentation.
• Support compliance with company standards, safety documentation, and regulatory requirements.
• Assist with day-to-day coordination of active construction projects.
• Visit job sites periodically to verify progress, collect information, and support issue resolution.
• Help identify and communicate project risks, delays, or conflicts.
• Facilitate communication across departments including estimating, procurement, accounting, and field operations.
• Build and maintain professional relationships with subcontractors, vendors, and internal teams.

What You'll Bring

• 3+ years of experience in construction coordination or administrative support role.
• Strong organizational and time management skills with high attention to detail.
• Proficiency in project management software and Microsoft Office Suite (Excel, Word, Outlook)
• Ability to manage multiple projects and deadlines simultaneously.
• Problem-solving mindset with the ability to adapt in a dynamic environment.
• Strong written and verbal communication skills.
• Willingness to travel to local job sites as needed.

Work Environment In this highly collaborative role, you will work closely with project managers, vendors, and clients. The position is primarily office-based; however, field work and travel may be required at times to support effective job coordination.

Ready to Apply? If you're an organized and detail-oriented professional with a background in project coordination within the construction industry, take the next step in a rewarding career and apply today to join the Capital Pump & Equipment team! Know someone who would excel in this role? Share this opportunity and encourage them to apply.

Capital Pump & Equipment is committed to providing a safe and productive work environment. All offers of employment are contingent upon the successful completion of a background check and, where applicable, a pre-employment drug screening.

By applying for this position, you acknowledge and agree that:

• Employment is contingent upon passing all required background investigations, which may include verification of employment history, education, criminal history, and other relevant records as permitted by law.

• You may be required to undergo drug and alcohol testing, consistent with applicable state and federal laws, as a condition of employment.

• Refusal to submit to, or failure to successfully complete, any required screenings will result in withdrawal of any conditional offer of employment.

Capital Pump & Equipment is an equal opportunity employer. We comply with all applicable laws regarding background checks and drug testing and make employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.