Proposal manager Jobs in Pasadena, CA

Essential Duties and Responsibilities: - Responsible for the architectural integrity of the program and maintaining the enterprise vision of the solution from a technical and business perspective. Find balanced solutions that satisfy both business and technical requirements. - Responsible for the business/technical solution and guiding what should be done within the program to ensure alignment with the enterprise strategy. - Provide technical design, prototype development, and support to program management in the initiation, design, development, implementation, maintenance and management of service- based enterprise architecture. - Lead enterprise architecture analysis, evaluation, design, integration, documentation, and development. Mediate between competing priorities or technical disagreements. -Participate in technical working sessions and gather input from SMEs. - Work with internal and external teams to incorporate domain-specific capabilities and competencies into solution designs. - Work closely with business leaders, customers, or other stakeholders to understand priorities and constraints. Facilitate collaboration across organizations and act as a bridge between technical teams and non-technical stakeholders. -Work directly with customers to understand their needs and design tailored solutions. Build trust and credibility through consistent delivery and transparency. - Help guide teams through technology transitions. Support training and adoption efforts to ensure successful implementation. - Communicate and collaborate both internal and external to the organization, which includes stakeholders, clients, SMEs, vendors and various teams. - Provide guidance, coaching, and training to technical employees across the company. - Delegate and review work of junior technical professionals. Job-Specific Essential Duties and Responsibilities: Fast-Turn Information Request Support: - Serve as a primary point of coordination for fast-turn customer information requests (data calls, sources sought, capability statements, quick-turn questions) within Federal Civilian. - Triage incoming requests, identify the right internal contributors, and drive them to an on-time, quality response. - Maintain a working library of reusable content, past responses, and approved messaging on citizen services modernization, contact center/CX transformation, benefits and grants administration, financial services, and digital services to accelerate future turnarounds. Cross-Organizational Synthesis: - Reach across growth (business development/capture), technology (CTO/engineering), and operations organizations to gather inputs and translate them into a single, coherent customer-facing narrative. - Act as an honest broker between technical and non-technical contributors, resolving gaps and inconsistencies before content reaches the customer. - Build and maintain relationships with subject matter experts across the enterprise to know who to call and how to get answers quickly. White Papers, RFIs & Proposal Support: - Draft and/or co-author white papers, RFI responses, and concept papers that clearly articulate Maximus's value proposition for Federal Civilian missions (citizen services, contact center/CX transformation, benefits and grants administration, financial services, digital services modernization). - Support RFP development by contributing technical and programmatic content, coordinating inputs from SMEs, and helping ensure compliance and consistency across volumes. - Support color-team reviews, incorporate reviewer feedback, and help maintain compliance and requirements traceability. Customer Engagement, Briefings & Demonstrations: - Support the preparation and delivery of customer briefings, capability demonstrations, and industry-day materials for federal civilian customers. - Engage directly with customers (as appropriate) to understand mission priorities, pain points, and information needs. - Translate customer conversations into actionable inputs for growth, technology, and operations stakeholders. AI-Enabled Productivity & Human Augmentation: - Actively use AI tools (e.g., generative AI, research and drafting assistants, Copilot-style tools) to accelerate research, first-draft content generation, synthesis of large volumes of source material, and quality/compliance checks. - Treat AI as a force multiplier for human judgment - applying it responsibly to speed up work while maintaining accuracy, compliance, and Maximus's quality standards. - Identify and share opportunities to apply AI and automation to reduce turnaround time on recurring request types. Technical Team Engagement: - Engage with engineering and Agile delivery teams to understand current and planned technical capabilities relevant to Federal Civilian (e.g., citizen-facing digital services, contact center platforms, benefits/grants systems). - Participate in program and Agile ceremonies (stand-ups, sprint reviews, backlog grooming) as needed to stay current on platform capabilities. - Translate technical capabilities into customer-friendly language for briefings, white papers, and proposal content. Minimum Requirements - Bachelor's degree in related field. - 7-10 years of relevant professional experience required. - Equivalent combination of education and experience considered in lieu of degree. Job-Specific Minimum Requirements: - 5 years of experience with a demonstrated track record of customer engagement, white paper development, RFI/RFP responses, and proposal support. - Experience working within or alongside federal civilian markets (GSA, IRS, SSA, FDA, Department of Labor, Department of State, Financial Services/Department of the Treasury, or similar) strongly preferred. Customer Engagement & Communication: - Proven ability to engage directly with customers and represent Maximus credibly in briefings, meetings, and written communications. - Strong technical writing skills with demonstrated experience producing white papers, RFI responses, or similar customer-facing content. - Excellent verbal communication skills, including comfort presenting in or supporting customer briefings and demonstrations. Technology & AI Aptitude: - Genuine interest and aptitude for how technology, including AI, can be leveraged to accelerate research, synthesis, and content development. - Hands-on experience using AI/generative AI tools for research, drafting, or productivity is a plus. - Comfortable learning new tools and platforms quickly and applying them to real work products. Professional Competencies: - Strong organizational skills with the ability to manage multiple fast-turn requests simultaneously under deadline pressure. - Demonstrated ability to work across organizational boundaries (growth, technology, operations) and build trust with diverse stakeholders. - Detail-oriented, proactive, and comfortable operating with a degree of ambiguity in a fast-paced environment. Preferred Skills and Qualifications: - Experience working directly with technical teams, such as Agile team participation. - Engineering background or degree, or equivalent hands-on technical experience. - Familiarity with federal civilian agencies, missions (citizen services, benefits administration, financial services, digital modernization), and competitive landscape. - Experience contributing to RFP volumes or supporting capture/proposal processes. Equal Opportunity Employer: Maximus is committed to creating a diverse and inclusive workplace where all qualified applicants receive consideration for employment regardless of race, color, religion, sex, national origin, disability status, veteran status, or any other characteristic protected by law. #techjobs #LI-remote #veteranspage EEO Statement Maximus is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information and other legally protected characteristics. Pay Transparency Maximus compensation is based on various factors including but not limited to job location, a candidate's education, training, experience, expected quality and quantity of work, required travel (if any), external market and internal value analysis including seniority and merit systems, as well as internal pay alignment. Annual salary is just one component of Maximus's total compensation package. Other rewards may include short- and long-term incentives as well as program-specific awards. Additionally, Maximus provides a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays and paid time off. Compensation ranges may differ based on contract value but will be commensurate with job duties and relevant work experience. An applicant's salary history will not be used in determining compensation. Maximus will comply with regulatory minimum wage rates and exempt salary thresholds in all instances. Accommodations Maximus provides reasonable accommodations to individuals requiring assistance during any phase of the employment process due to a disability, medical condition, or physical or mental impairment. If you require assistance at any stage of the employment process-including accessing job postings, completing assessments, or participating in interviews,-please contact People Operations at applicantaccom@maximus.com. Minimum Salary $ 159,520.00 Maximum Salary $ 180.00 *