Purchasing assistant Jobs in Berkeley, CA

Coordinator, Purchasing and Accounts Payable

BLACK CULTURAL ZONE COMMUNITY DEVELOPMENT CORPORATION - OAKLAND, CA

Salary Range $32.00 - $32.00 Hourly Position Type Part Time Category Accounting

Description

Join the Black Cultural Zone CDC as a Purchasing and Accounts Payable Coordinator!

Are you a detail-oriented professional with an "eagle eye" for financial accuracy and a passion for operational efficiency? Black Cultural Zone Community Development Corporation (BCZ CDC) is seeking a Coordinator - Purchasing and Accounts Payable to serve as a critical link in our organization's fiscal health. This dual-functioning role serves as the primary point of contact for the procurement of goods and services while managing the essential processing of all outgoing payments. You will ensure expenditures are properly authorized, accurately coded, and paid on time, all while maintaining strong, professional relationships with our vendor partners. This position is vital for providing the infrastructure and operational support necessary to advance our mission of centering Black arts, culture, and economics in East Oakland. We are excited to welcome a new member to our Strategic Management Services (SMS) team who is ready to bring integrity and organizational mastery to our financial workflows.

WHAT YOU'LL DO

As the Purchasing and AP Coordinator, you will manage a comprehensive range of procurement and financial administration functions to ensure the strategic success of the organization's governance and operations

• Procurement & Order Management: Centralize and execute all organizational purchase requests, negotiate pricing with vendors, and track shipments to ensure timely delivery.
• Financial Administration: Manage the Divvy (Bill.com) expense platform, standardize documentation workflows, and audit all purchases for correct allocation to department codes and grant budgets.
• Accounts Payable & Vendor Relations: Perform "Three-Way Matching" on invoices, manage the vendor lifecycle (including W-9 collection), and serve as the primary liaison for payment inquiries.
• Reconciliation & Compliance: Facilitate "Month-End Close," reconcile monthly vendor statements, and maintain a digital audit trail to ensure the organization is prepared for annual audits.
• Team Collaboration: Attend in-person meetings, contribute to monthly initiative success reports, and assist in the planning and implementation of team projects.

Qualifications

The ideal candidate is a flexible problem-solver with absolute discretion when handling sensitive financial data

• Education & Experience: 24 years of experience in an AP or Procurement role, or an Associate's Degree in Accounting, Finance, or Business Administration is preferred.
• Technical Proficiency: Strong experience with accounting software (e.g., NetSuite, QuickBooks, or Sage) and intermediate Excel skills (pivot tables, VLOOKUPS) are required.
• Abilities: Must possess organizational mastery to juggle multiple deadlines and the communication skills to explain internal finance policies with clarity and tact.
• Requirements: Must have a valid Driver's License and current auto insurance. The role requires the ability to lift/carry 20 pounds and work at a standard computer terminal

OUR CULTURE AND BENEFITS

• Status: Part-time, Non-Exempt, 20 hours per week.
• Schedule: MondayFriday, 9:00 AM 1:00 PM.
• Location: Hybrid (requires up to 4 in-person days per month).
• Compensation: $32.00 per hour.
• Culture: Join a team dedicated to the "Sankofa Journey Approach"learning from the past to build a thriving future.

If you're ready to bring your skills and passion to a team that's dedicated to creating a thriving community, we encourage you to apply!