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Catering Sales Administrator
MBM Hospitality is a busy catering company located in Torrance, Ca offering full-service catering for special events, weddings,
corporate events all over Los Angeles and Orange County. We are looking for an experienced and ambitious Catering Sales Administrator ready to grow with our company at our Headquarters. The ideal candidate is passionate about event planning, details, food, and hospitality!
As a Catering Sales Administrator, you will provide essential administrative & organizational support to our Sales Department by coordinating the catering & event logistics from start to finish. This role serves as a key point of contact for our internal team to ensure the smooth operational flow of all scheduled event is successful! Reliability, detail orientated, a strong work ethic combined with great communication skills are a must, as well as familiarity with all necessary office equipment, software, and procedures.
Responsibilities :
- Assist the sales team with administrative tasks and coordinating event logistics
- Prepare and distribute contracts, proposals, and other sales-related documents accurately and in a timely manner
- Communicate event details and requirements to internal teams, ensuring all departments are prepared to deliver exceptional service to clients and guests
- Assist with on-site event staff as needed, providing support to ensure events run smoothly and meet client expectations
- Maintain accurate and up-to-date records of menu items, client information, event details, and sales activities using Total Party Planner and other CRM software
- Manage incoming inquiries via phone, email, and in-person visits, providing excellent customer service and directing inquiries to the appropriate team members
- Revenue sales recording and reporting to leadership team
- Take notes during Production Meeting and make appropriate changes to reflect accurate details and information in each event invoice
- Facilitate client menu tasting from preparation, to serving, and updating client selections
- Reviewing each event invoice to ensure accuracy of planner timeline, menu selections, quantities, staffing, and to determine packing requirements
- Creating packing checklists to ensure each event is equipped with proper catering tools and equipment required for a successful event
- Performs other related duties as assigned
Qualifications :
Education and Experience :
Physical Requirements :
Prolonged periods sitting at a desk and working on a computer.
Must be able to lift up to 20 pounds at times.
Benefits : Health insurance
Dental insurance
Vision insurance
Life insurance
401(k) matching
Family Meal Tue-Thur
Pay : $23 an Hour, Non Exempt
Job Type : Fulltime
Schedule : 8 hour shift, 40 Hours a Week, 5 Days a week
Work location : On-site
Made by Meg is not just a catering company, but a practice in hospitality. We love our clients and have a deep respect for what they are trying to achieve with their event.