Virtual assistant h1.location_city

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Virtual assistant • everett wa

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Executive Assistant

Aventacor Tech SupportEverett, Washington, United States

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Everett, WA | Mon-Thu, 10AM–3PM PT.We're a values-driven startup headquartered in Everett, WA, operating multiple subsidiaries and non-profit projects.Our work is guided by a deep commitment to int...[internal_linking.show_more]

Dental Assistant

InterDent Service CorporationMarysville, WA, United States

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At Gentle Dental, we value our teammate's smile as much as our patient's smile.Our vision is to provide exceptional, lifelong, integrated oral healthcare services.We enhance the quality of our pati...[internal_linking.show_more]

Remote Market Research Participants. No Experience (Ideal For Admin Virtual Assistant)

Apex Focus Group LLCLake Stevens, Washington, United States

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We're currently looking for individuals across the country to take part in remote paid market research, including online focus groups, product trials, and consumer studies.Earn up to $750 a week in...[internal_linking.show_more]

Dental Office Assistant - Business Assistant

Canyon Creek Family & Implant DentistryEverett, US

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Front Office Business Assistant.Canyon Creek Family and Implant Dentistry is looking for a Business Assistant to join our team.Heartland Dental believes that to provide exceptional lifetime care fo...[internal_linking.show_more]

Assistant Manager

SonicMarysville, Washington, US

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There are two kinds of people in this world: SONIC employees and those who wish they were SONIC employees.This elite group gets to work with awesome people, earn great pay, and sport the cool unifo...[internal_linking.show_more]

Driller Assistant

Cascade EnvironmentalLake Stevens, Washington

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Position at Cascade Drilling, LP Find out why our employees choose Cascade and what it’s like to work here by visiting our Careers Page at.HERE’S WHAT YOU NEED TO KNOW -.Weeks paid Vacation; 7 paid...[internal_linking.show_more]

Medical Assistant

DOCS HealthEverett, WA, United States

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Attention all Medical Assistants we are calling on you to partner with us to provide services to our Military Service members.We will primarily work weekends, with some occasional weekdays in the S...[internal_linking.show_more]

Assistant Manager

Panda Restaurant GroupEverett, WA, US

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Are You Craving A Career With An Industry Leader?.Panda Express is searching for experienced leaders to join our store management team.Panda is 100% committed to the professional and personal devel...[internal_linking.show_more]

Dental Assistant

Tribal HealthEverett, WA, United States

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Are you ready for your next opportunity?.When you work with Tribal Health, you work with talented and passionate teams who are making an impact on Native health disparities.We offer an unforgettabl...[internal_linking.show_more]

Assistant Manager

PaneraTulalip, WA, US

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Flynn Group entered the Panera system in 2015 with the acquisition of 47 cafes.Since then, we have more than tripled in size to become the 2nd largest Panera franchisee in the world and continue to...[internal_linking.show_more]

Assistant Manager

Applebee'sEVERETT, WA, US

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Flynn Group, founded by Greg Flynn started its journey with the acquisition of 8 Applebee’s in 1999.Over the next two decades we grew by building new stores and acquiring other franchise operators ...[internal_linking.show_more]

Assistant Stylist

Ulta Beauty, Inc.Marysville, Washington, United States

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At Ulta Beauty, some of the industry’s most highly-esteemed beauty leaders share themselves, as well as their expertise.Think robust organizational support.Ever-increasing levels of investment.And ...[internal_linking.show_more]

Activities Assistant

Marysville Post AcuteMarysville, US

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General Purpose The primary purpose of the Activity Assistant is to assist the Activity Director run a creative and interactive activities program.This must be done in accordance with current feder...[internal_linking.show_more]

Medical Assistant - Medical Assistant

Bestica HealthcareEverett, WA, United States

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This position is available for local clinicians only.Candidates must have a local address and hold a valid WA MA license.An interview will be required prior to offer.[internal_linking.show_more]

Assistant Manager

Sonic Drive-InEverett, WA, US

[job_card.full_time]

Dietary Assistant

ProvidenceEverett, US

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Responsible for the accurate preparation of meals for all diet types and daily forecast/tally for food production and assisting the clinical dietitian(s) and diet technician(s).Directly communicate...[internal_linking.show_more]

Veterinary Assistant

Northwest Animal Care HospitalEverett, WA, US

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At Northwest Animal Care Hospital, a Thrive Pet Healthcare partner, you will have the support, tools, and resources to elevate your skills.As a hospital deeply rooted in the local community, you wi...[internal_linking.show_more]

Medical Assistant

My Derm RecruiterEverett, WA, United States

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Join Our Team At Frontier Dermatology!.Do you enjoy assisting providers in procedures, learning all about a specific specialty, and getting to do a variety of tasks? Join our team as a Dermatology ...[internal_linking.show_more]

Executive Assistant

Aventacor Tech SupportEverett, Washington, United States

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[job_card.part_time]

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Everett, WA | Mon-Thu, 10AM–3PM PT

Travel: Up to 25% Local Travel

Compensation: $45/hr

Benefits:

Flexible Schedule.
100% Paid ORCA Transit Card.
Unlimited Paid Time Off.
13 Company Holidays.
Paid Cellular Plan.

About Us

We're a values-driven startup headquartered in Everett, WA, operating multiple subsidiaries and non-profit projects. Our work is guided by a deep commitment to integrity and compassionate leadership. We're building a team that reflects those values - people who lead with kindness, act with discretion, and care about the impact of their work on the broader community. If that resonates with you, we'd love to hear from you.

About The Role

We're looking for a proficient and dependable Executive Assistant to provide part-time support to our Founder. Because our work spans multiple entities and sensitive nonprofit initiatives, we place an especially high premium on confidentiality and accuracy. The right candidate will feel as comfortable handling sensitive information as they do juggling competing priorities, and will bring genuine warmth and professionalism to every interaction.

Responsibilities:

Inbox + Communication Management:

Draft and respond to emails, messages, and inquiries in the company's voice.
Triage high-priority items, route requests appropriately, and ensure timely follow-up.
Contact clients to gather clarity, additional background, or status updates on requests.

Calendar + Scheduling:

Schedule, confirm, and prepare all internal and external meetings.
Own and manage the company calendar across all business commitments.
Draft detailed agendas for upcoming meetings and distribute to attendees in advance.
Prepare and distribute post-meeting summaries with clear action items and owners.

Client + Project Support:

Log new deliverables, assign tasks, and set due dates via project management tools.
Monitor project management tools to ensure deadlines are visible and milestones are tracked.
Conduct new client onboarding meetings to capture goals, requirements, and expectations.
Communicate project status updates to clients at regular intervals or upon major milestones.

Outreach + Content Coordination:

Identify and research external subject-matter experts relevant to current initiatives.
Draft initial contact emails, manage responses, and schedule conversations.
Maintain organized records of partners, contacts, and outreach history.

Typical Day:

While every day will be unique, here's a snapshot of what to expect.

Morning: Prepare a status report on priority deliverables and upcoming tasks, and follow up on overdue items. Reach out to external partners to schedule meetings. Join a client meeting and afterward, send a recap email to participants. Log new deliverables with due dates.

Mid-Morning: Meet with a new client to walk through the standard onboarding questionnaire. Capture responses, organize assets, and create a project brief. Call an existing client. Ask clarifying questions to understand scope, then draft a clear summary for review.

Afternoon: Build out future meeting agendas, update the company calendar with new scheduling requests, and clear the task list of anything actioned during the day.

What We're Looking For:

A deeply trustworthy individual with a strong personal commitment to honesty, discretion, and confidentiality, who shares our values, including respect for all people, a commitment to equity and inclusion, and a desire to contribute to meaningful work.
Strong written and verbal communication skills, ability to articulate the company vision professionally and clearly in emails, summaries, and client-facing documents.
Meticulous attention to detail and a high standard of accuracy in all work product.
Ability to work independently, manage time effectively, and adapt to shifting priorities.
A collaborative, low-ego approach and a warm, professional demeanor.
Experienced and comfortable with digital project management tools.

Requirements:

Minimum 2 years of experience in an assistant or administrative support role.
Valid Washington State driver's license with a clean driving record for the past 12 months.
Ability to pass a criminal background check.
At least two professional references.
Must be legally eligible to work in the United States.

We are an Equal Opportunity Employer and strongly encourage applications from individuals of all backgrounds, identities, and lived experiences.