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Assistant to the Heads of Divisions

Assistant to the Heads of Divisions

Gideon Hausner Jewish Day SchoolPalo Alto, California, USA
[job_card.variable_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Full-time

Description

About Us

Gideon Hausner Jewish Day School is an independent TK8 community day school in Palo Alto with a commitment to academic excellence Jewish values and whole-child education. Our inclusive values-driven culture nurtures a love of learning a sense of belonging and the confidence to think deeply and act ethically. Our faculty enjoy a collaborative professional environment with significant opportunities for leadership and growth. Our beautiful campus includes modern classrooms specialty spaces and outdoor learning environments designed to support innovation and well-being.

About the Position

Start Date : August 1st 2026

Gideon Hausner Jewish Day School seeks a highly organized proactive and relational professional to serve as Assistant to the Division Heads of the Lower School (TK4) and Upper School (58). This role is a key operational and communication partner supporting the day-to-day functioning of both divisions and helping ensure a cohesive responsive and student-centered school experience. The Assistant to the Division Heads works closely with division leadership faculty students and families balancing discretion efficiency and warmth. This position is ideal for someone who thrives in a fast-paced school environment anticipates needs and believes deeply in supporting students educators and families through thoughtful systems and strong relationships.

The Assistant to the Division Heads plays a vital role in ensuring that the school runs smoothly behind the scenes so that students and teachers can thrive. This position supports leadership in creating coherent responsive systems that reflect Hausners commitment to belonging care and meaningful learning.

Core Responsibilities

Administrative & Operational Support

  • Provide high-level administrative support to both Division Heads including scheduling internal meetings coordinating conferences and tracking deadlines and action items
  • Track internal / external documentation to ensure smooth follow-through across divisions
  • Support operational logistics related to student programming events and transitions
  • Maintain organized records and information with discretion and professionalism

Communication & Family Partnership

  • Serve as a welcoming and responsive point of contact for families students and faculty
  • Draft organize and distribute communications in collaboration with Division Heads
  • Help ensure communication is clear timely and aligned with the schools values and culture

    • Student-Centered Support

  • Assist with coordination of student support meetings documentation and follow-up (e.g. SST meetings behavior support plans academic interventions)
  • Help track student-related information to support continuity and coherence
  • Support the Division Heads in responding to student needs in ways that are developmentally appropriate compassionate and consistent

    • Faculty & Community Collaboration

  • Collaborate with faculty staff and administrators to support daily school operations
  • Help coordinate onboarding transitions and special events within and across divisions
  • Serve as a connector across Lower and Upper School to promote shared practices

    • Professional Qualities & Skills

  • Exceptional organizational time-management and follow-through skills
  • Strong written and verbal communication skills
  • Ability to manage multiple priorities with flexibility and calm
  • High level of discretion and professionalism when handling sensitive information
  • Warm approachable presence with students families and colleagues
  • Proficiency with digital tools (Google Workspace scheduling platforms databases)
  • Ability to anticipate needs and solve problems proactively

    • Requirements

    Education / Experience

  • Experience working in an educational setting
  • Bachelors degree from an accredited institution of higher education

    • Compensation

  • $70-90k annually commensurate with experience
  • Benefits include : Medical Dental Vision 403b Retirement Plan Long- and Short-term Disability Voluntary Life / Accident Insurance Work-Life Balance Employee Assistance Program (EAP) Commuter Checks and Flexible Spending Account (pre-tax payroll deduction)

    • Contact : Please submit a cover letter and resume to Sarina Fierro at & Jody Passanisi at

    Equal Opportunity Statement

    Gideon Hausner Jewish Day School is an Equal Opportunity Employer. We are committed to a welcoming and inclusive community where individuals of all backgrounds are respected and valued. We do not unlawfully discriminate on the basis of age race color gender sexual orientation gender identity disability religion veteran status national or ethnic origin or any other status protected by law.

    Salary Description

    $70000-$90000

    Required Experience :

    IC

    Key Skills

    Bidding,Customer Support,Data Structures,Domestic,Fire And Gas

    Employment Type : Full-Time

    Experience : years

    Vacancy : 1

    Monthly Salary Salary : 70000 - 90000