Document controller [h1.location_city]

Controller

As the public health institute serving the District of Columbia, Maryland, and Virginia, the Institute for Public Health Innovation (IPHI) develops multi-sector partnerships and innovative solutions to improve the public's health and well-being across the region. IPHI's work strengthens health systems and policy, enhances conditions that promote health, and builds community capacity to ensure equitable health opportunities for all. At IPHI, equity is a cornerstone and guiding principle of our organization's public health approach. We are committed to ensuring that equity is institutionalized and operationalized within all our programs, policies, and practices.

IPHI is currently recruiting for a Controller to manage the organization's accounting, financial monitoring and reporting, and fiscal compliance practices.

Duties and Responsibilities

• Accounting Policies and Procedures
• Oversee and implement IPHI's daily accounting practices. Implement and maintain the organization's financial policies, procedures and practices (including but not limited to receipts, disbursements, purchases, invoicing, reconciliations, fixed asset management, payroll and benefits administration, compliance, reporting, and recordkeeping).
• Work with President & CEO to update and improve policies and procedures as necessary. Ensure necessary staff training on policies and procedures.
• Financial Management, Oversight and Reporting
• Serve as financial and budgetary liaison between department leaders, program staff, and funders. Monitor financial status, progress and changes and keep senior leadership team abreast of the organization's financial status and the potential need for decisions or action.
• Communicate and present critical financial matters to the President & CEO and senior leadership team.
• Coordinate with Development & Grants Manager and program managers to ensure consistency and accuracy of financial reporting to donors and funders.
• Ensure that timely and accurate financial reports are provided monthly to project managers to assist with regular project billing. Provide review and monitoring support during expense approval and booking process to help identify any charge or coding errors and work with staff to make necessary corrections.
• Monitor projects to ensure their timely billing.
• Daily Accounting Operations
• Provide daily monitoring of banking and investment accounts and transactions and work with President & CEO to ensure necessary operating reserves and cash flow. Ensure that all cash activity is posted accurately and timely to the accounting system.
• Oversee and implement IPHI's accounts payable and accounts receivable processes. Ensure timely bill payment. Monitor and directly or indirectly follow up on delayed receivables.
• Review new grant / contract agreements and determine appropriate accounting treatment. Coordinate assignment of numbering of new contracts / grants for accounting and time keeping purposes.
• Monthly Closing
• Complete all activities required to close the accounting period each month.
• Prepare bank and investment account reconciliations.
• Prepare reconciliations of other balance sheet accounts.
• Financial Reporting
• Prepare accurate and timely monthly financial statements to include Statements of Financial Position, Statements of Activities (with comparisons to budget) and Cash Flow Statements.
• Prepare other schedules necessary for review and analysis of financial statements including Schedule of Deferred Revenue and Refundable Advances and Net Asset Roll-forward.
• Provide financial reports and updated dashboards for presentations to Board of Directors.
• Budgeting
• Support the annual budgeting and planning process in conjunction with the President / Chief Executive Officer (CEO), Senior Vice President, and department leaders.
• Payroll and Benefits Administration
• Work with human resources department to ensure accurate and timely payment of payroll and related payroll taxes.
• Participate on the fiduciary review and oversight committee for IPHI's 403(b) retirement plan and implement necessary financial management aspects of retirement plan administration.
• Ensure the accurate reporting of 403(b) account information and the timely payment of 403(b) contributions.
• Ensure timely completion of benefits plan audit.
• Financial Audits and Form 990 Preparation
• Serve as liaison between external auditors and the organization to ensure a smooth process and timely completion of required audits (financial and benefit plans) and Form 990.
• Complete and provide necessary schedules and documentation requested by auditors and tax preparers.
• Supervision and Other
• Coordinate work of outsourced accounting firm.
• Oversee, support and advise the work of accounting team support staff.
• Perform other duties assigned by Resource Advisor.

Education and Experience

Knowledge, Skills, and Abilities

Compensation : This is an exempt position with competitive benefits and a salary range of $85,000 to $120,000, commensurate with experience. Salary is contingent upon available funding. IPHI offers a flexible and collegial work environment and competitive benefits package, including vacation and sick leave, health / dental / vision insurance, disability and life insurances, and retirement 403 (b) plan and contributions, among other benefits.

Location : Job location is flexible within the region, though some local travel may be required. IPHI has offices in Washington, DC; Largo, MD and Richmond, VA. IPHI currently has a flexible telecommuting policy, though some work time in an office environment may be required in the future.

How to Apply : Applications should be submitted through IPHI's online application system (Lever), accessible through IPHI's website or various job advertisement boards. Please submit a rsum and cover letter to complete your application for consideration. Your cover letter can be submitted under "Additional Information" as text or uploaded as one file together with your rsum. Please note only one file can be uploaded to apply, so the cover letter and rsum must be combined into a single PDF unless the cover letter is included in the Additional Information section.

IPHI is committed to the full inclusion of all qualified individuals. As part of this commitment, IPHI will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application process, please send an email to HR@institutephi.org. This email is only provided for accommodations requests; please do not send other emails regarding the status of your application.