Construction Administration Coordinator

Join Clark Nexsen, a JMT Company, and become part of a dynamic, collaborative team dedicated to delivering exceptional service to our clients—while making a meaningful impact on our communities and the world through the projects we help bring to life.

A Construction Administration Coordinator will be responsible for assisting Project Managers/Project Architects and/or the Managing Principal with the processing of project documents during the bidding, construction, and closeout phases of a project.

General responsibilities:

• Assisting the Project Manager with the preparation and administrative processing of construction Contract Documents
• Assisting with the bidding phase of projects, including preparing addenda
• Processing of incoming construction submittals and requests for information (RFI) utilizing Newforma project information management software
• Tracking change order proposals, assisting in the proposal evaluation process and preparing change orders utilizing Newforma project information management software
• Establishing, updating, and maintaining detailed project information in the firm’s software applications
• Preparing various project management reports to monitor project status during construction
• Preparing for and participating in project construction meetings and others as required
• Providing general administrative support as requested by internal Project Managers, Principals and project stakeholders
• Communicating with internal design team stakeholders and external stakeholders as required

Required Skills

• Assisting the Project Manager with the preparation and administrative processing of construction Contract Documents
• Assisting with the bidding phase of projects, including preparing addenda
• Processing of incoming construction submittals and requests for information (RFI) utilizing Newforma project information management software
• Tracking change order proposals, assisting in the proposal evaluation process and preparing change orders utilizing Newforma project information management software
• Establishing, updating, and maintaining detailed project information in the firm’s software applications
• Preparing various project management reports to monitor project status during construction
• Preparing for and participating in project construction meetings and others as required
• Providing general administrative support as requested by internal Project Managers, Principals and project stakeholders
• Communicating with internal design team stakeholders and external stakeholders as required

Required Experience

• A Construction Administration Coordinator should typically have 4 years of administrative experience in an architectural, engineering, or construction firm or 6 years of similar experience that included administrative, accounting, and financial management tasks in a field other than architecture or engineering.
• A high school diploma or GED equivalent is required. Post high-school education in the following subjects is desirable:
  • Business Administration
  • Construction Administration
  • Office Administration
  • Accounting
  • Associate or bachelor’s degree in a business/accounting/finance-related field is desirable
• Additional consideration will be given for candidates who have obtained the following certifications:
  • Certified Design Firm Administrator (CDFA)
  • Construction Documents Technologist (CDT)
  • Certified Construction Contract Administrator (CCCA)
• A Construction Administration Coordinator should be able to effectively utilize current company software programs for word processing, e-mail, and project information management. Current programs include:
  • Microsoft Word
  • Microsoft Excel
  • Microsoft Outlook
  • Microsoft Teams
• Experience in the use of the following programs is desirable:
  • Newforma Project Center
  • Deltek Vision
  • AIA Contract Documents
  • Bluebeam

Working Conditions

At JMT, we prioritize a healthy work/life balance and offer a flexible hybrid working schedule. The selected candidate is expected to work in a JMT office location at least three days per week or as needed to perform assigned duties. While most of our work is desk-based, there may be times when standing, walking, bending and lifting of minimal weight are required. Our office environment is comfortable, has adequate lighting and temperature, and is free from noise, dust, and other hazards. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other characteristic protected by state or federal law.

• Assisting the Project Manager with the preparation and administrative processing of construction Contract Documents
• Assisting with the bidding phase of projects, including preparing addenda
• Processing of incoming construction submittals and requests for information (RFI) utilizing Newforma project information management software
• Tracking change order proposals, assisting in the proposal evaluation process and preparing change orders utilizing Newforma project information management software
• Establishing, updating, and maintaining detailed project information in the firm’s software applications
• Preparing various project management reports to monitor project status during construction
• Preparing for and participating in project construction meetings and others as required
• Providing general administrative support as requested by internal Project Managers, Principals and project stakeholders
• Communicating with internal design team stakeholders and external stakeholders as required