Program Coordinator, Texas McCombs

Job Details

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General Notes

Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought-leadership of a world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world.

For more information about Texas McCombs please visit:

Purpose

The Program Coordinator provides strategic and operational support to the Managing Director of Industry Engagement and gift officer team by serving as the primary internal collaboration lead and central point of coordination for academic, programmatic, and engagement information across the McCombs School of Business and the broader University of Texas at Austin. This position maintains comprehensive knowledge of school and university offerings; manages the annual Industry Engagement catalogue; oversees marketing and communications materials; supports proposal development and stewardship strategy; and ensures accurate, consistent information-sharing across stakeholders.

Responsibilities

Relationship Development and Portfolio Support

• Serve as the primary liaison to internal stakeholders across McCombs—including academic departments, centers, institutes, program offices, faculty, and administrative units—to gather, maintain, and communicate program information, engagement opportunities, and annual updates.
• Maintain expert-level, up-to-date knowledge of McCombs and UT Austin programs, centers, research initiatives, and corporate engagement offerings; attend internal events and meetings to ensure ongoing familiarity with institutional activities.
• Maintain the annual Industry Engagement catalogue of programs and funding opportunities, ensuring accuracy, comprehensive coverage, and alignment with strategic goals.
• Support Industry Engagement gift officers in portfolio planning, strategic engagement discussions, and development of tailored proposals and stewardship strategies.
• Identify and communicate opportunities for partner involvement beyond recruitment, including research collaborations, experiential learning engagements, speaking roles, community events, and center-based initiatives. Coordinate with internal collaborators—including Development, Marketing & Communications, and academic units—to ensure consistent, accurate, and aligned communication of corporate engagement offerings.
• Provide onsite and logistical support for corporate visits, meetings, events, and partner activities as needed.
• Occasional travel, evening, and weekend work may be required.

Marketing, Proposal Development, and Stewardship

• Oversee and maintain the Industry Engagement marketing suite, including center overviews, program summaries, partnership materials, engagement one-pagers, and digital assets.
• Collaborate with the Development Associate and Marketing & Communications teams to support website updates, produce high-quality collateral, and ensure consistent branding and messaging across channels.
• Lead or contribute to the preparation, drafting, editing, and assembly of corporate proposals, stewardship reports, and strategic documentation; develop assigned proposal sections as needed.
• Support gift officers in aligning partner interests with institutional priorities using the updated program catalogue and research database.
• Develop and produce corporate engagement reports, snapshots, stewardship communications, and donor-facing materials.
• Support data analytics efforts, including reporting and evaluation tools that enhance stewardship, partner experience, and decision-making.
• Manage McCombs-branded merchandise inventory for stewardship and engagement purposes.
• Assist with coordination of donor recognition events, corporate engagements, and special initiatives supporting Industry Engagement’s overarching goals.

Administration and Operational Support

• Develop, manage, and update a comprehensive database of corporate funding initiatives, sponsorship packages, and center-based opportunities.
• Prepare briefing materials, agendas, and supporting documentation for corporate meetings, strategy sessions, and internal planning discussions.
• Engage with cross-campus partners to ensure coordinated information-sharing and alignment on joint projects or initiatives.

Required Qualifications

• Bachelor’s degree and three years of experience in development, business development, account management, corporate relationship management, university relations, corporate recruiting, sales, or a related field.
• Demonstrated experience in relationship building, stakeholder coordination, or customer engagement.
• Strong interpersonal skills and the ability to work effectively with faculty, staff, executives, students, and external partners.
• Ability to manage multiple responsibilities simultaneously in a fast-paced environment.
• Strong analytical abilities, attention to detail, and capacity to synthesize complex information accurately.
• Demonstrated ability to maintain professionalism, confidentiality, and discretion.
• Proven ability to meet deadlines, exercise sound judgment, and approach work with strategic insight.
• Willingness to travel and work evenings or weekends, as required.
• High level of proficiency with digital tools, database systems, Internet research, Excel, PowerPoint, and related software.

Preferred Qualifications

• Experience with CRM systems (including VIP and Salesforce) and demonstrated database management proficiency.
• Experience developing or reporting on metrics, dashboards, or analytics for outreach or engagement efforts.
• Prior experience with corporate and/or foundation solicitation, proposal development, or stewardship.
• Experience working with senior executives, university leadership, faculty, and students.
• Experience working with complex datasets, cross-functional collaborations, and multi-stakeholder initiatives.
• Prior experience in higher education, academic administration, or industry engagement roles.

Salary Range

• $52,000 + depending on qualifications

Working Conditions

• May work under standard office conditions with repetitive use of a keyboard at a workstation.
• Ability to occasionally travel and work evenings or weekends, as required.
• This is an Austin, Texas-based position.
• Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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