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Corporate Support Assistant
Corporate Support AssistantIncyte Diagnostics • Spokane Valley, WA, United States
Corporate Support Assistant

Corporate Support Assistant

Incyte Diagnostics • Spokane Valley, WA, United States
5 days ago
Job type
  • Full-time
Job description

Per Diem: on call/flexible hours

The Corporate Support Assistant is responsible for managing calendars for upper management and Pathologists, coordinating meetings, and providing ancillary support for various high-level projects. This role requires excellent organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously in a fast-paced corporate environment.

You Will:

  • Assist with maintaining daily, weekly, and monthly schedules for Executives and Pathologists, ensuring there are no conflicts and adjusting schedules as needed based on priority changes or urgent requests.
  • Coordinate and schedule meetings, appointments, and events, including booking rooms, preparing agendas, distributing materials, setting up necessary technology and equipment, recording sessions, and creating and distributing meeting minutes.
  • Support Executives and Pathologists, handling inquiries and requests promptly.
  • Liaise with internal and external stakeholders to ensure smooth communication and coordination of schedules and commitments.
  • Provide general administrative support, including preparing documents, reports, correspondence, and assisting with travel arrangements and expense reports.
  • Work cohesively with performance improvement specialist(s) to assist in the progress of enterprise-wide goals and projects.
  • Provide backup assistance with contract tracking, insurance applications, and performs other related duties as assigned.
  • Perform other related duties as assigned
Qualifications:

Education:
  • Bachelor's degree in communication, business, or project management preferred.
  • Certifications in project management or contract management preferred.
  • 4+years of experience required, preferably in a corporate or medical setting
Skills and Abilities
  • Excellent verbal and written communication skills
  • Demonstrated ability to make good decisions, act with discretion, and maintain confidentiality
  • Advanced skills in Microsoft Word, Outlook, PowerPoint, and Excel and adept in technology
  • Experience working with virtual meeting systems (Teams, Zoom, and or Webex)
  • Experience with complex calendaring and scheduling required
  • Excellent time management skills with a proven ability to meet deadlines
  • The ability to work in a fast-paced, highly visible, dynamic, and at times stressful environment is crucial
  • Punctuality, reliability, and consistency - a must

$24.92-$36.12 USD Hourly

Incyte Diagnostics is an EOE.

We offer a competitive compensation and benefits package* which includes medical, dental, and vision benefits, life and disability benefits, a retirement plan, paid holidays, PTO/vacation benefits, and floating holidays. Compensation is commensurate with experience and/or education.
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Corporate Support Assistant • Spokane Valley, WA, United States

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